table design for presentation

General Tables

Tables templates come with eye-catching visual elements and tables that help in presenting data in a tabular form. The pre-designed templates come in a variety of different layouts, each of which are just perfect for capturing the attention of your audience. Tables are organized in rows and columns and are useful for comparing data and analyzing the same. The tables templates are ideal for business, academic and personal presentations. You can use these smart and useful slide designs for displaying significant information. This set of slides can be used as an effective communication tool.

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PowerPoint Table Design: Tips for Eye-Catching Slides

Creating engaging presentation tables is a crucial aspect of any business presentation. Whether you’re displaying price lists, comparing KPIs, or conducting accounting audits, well-designed PowerPoint tables can make all the difference. This article offers practical PowerPoint table design tips to help you craft slides that are both visually appealing and functionally effective.

By integrating aesthetic elements with strategic organization, you can transform basic, dull tables into eye-catching presentation tools. Utilizing modern, vibrant styles not only enhances the overall look of your slides but also makes the data more accessible and easier to digest. Follow our PowerPoint design help to elevate the impact of your next presentation.

Understanding the Basics of PowerPoint Table Design

Mastering the basics of PowerPoint table design is essential for creating slides that capture the audience’s attention and clearly convey data. An effective table infographic can transform complex information into an easily digestible format, enhancing overall presentation design .

The Importance of Simple Grids

Utilizing simple grids in your PowerPoint table design is crucial. Too much complexity can overwhelm viewers, detracting from the key information you wish to present. With straightforward, clean lines and neatly aligned cells, you promote effective data organization , making it easier for the audience to follow along and understand the presented information.

Distinguishing Headers for Better Readability

Headers play a vital role in enhancing the readability of a table. By distinguishing headers through the use of bold fonts or color variations, you can direct the viewer’s attention to significant categories and data points. This approach not only aids in navigation but also reinforces the professional appearance of your presentation design , ensuring that your audience can easily interpret the effective data organization laid out before them.

Creative and Visually Appealing Table Design Ideas

Incorporating a creative approach to table designs can significantly enhance the visual appeal and effectiveness of your PowerPoint presentations. Whether you lean towards modern minimalist styles, or prefer vibrant and colorful options, innovative table design can make your data more engaging and memorable.

Modern and Minimalist Styles

Adopting a minimalist style means leveraging clean lines and subtle color schemes. These tables focus on clarity and readability, ensuring your audience can easily understand the information presented. The sleek aesthetic of modern tables aligns well with corporate presentations, offering a professional yet stylish look.

Vibrant and Colorful Options

For those looking to capture audience attention, colorful PowerPoint tables are a fantastic choice. Using a palette of bright and dynamic colors not only makes the tables visually striking but also aids in distinguishing different data sets and categories. This approach can be particularly effective in marketing and educational presentations where engagement is key.

Incorporating Symbols and Icons

The strategic use of iconography in tables can tremendously enhance the communicative power of your data. By incorporating symbols and icons, you make abstract concepts more tangible, aiding in memory retention and comprehension. Icons can replace lengthy text, providing a visual shorthand that’s both efficient and impactful.

Transforming Default PowerPoint Tables

Revamping the default PowerPoint tables involves simple yet effective customization techniques that turn the basic layout into a professional and memorable format. Even if you lack advanced design skills, using creative colors, shapes, and symbols within the standard MS Office PowerPoint tools can make a significant difference.

Start with default table customization by changing cell colors and incorporating gradients for a modern look. Use contrasting colors to make headers stand out and improve readability. Consistency is key, so choose a color palette that reflects the overall style and narrative of your presentation.

Enhance your PowerPoint table redesign by adding visual elements such as icons and simple graphics. These can be found in the table graphics collection within PowerPoint or through external sources. Icons can effectively guide the viewer’s attention to key data points, making the information more engaging.

Furthermore, you can use shapes to highlight specific areas in your table, adding depth and dimension. This method allows for clear separation of data segments without overcomplicating the layout. Pay attention to font choices as well; opting for clean and modern fonts can significantly enhance the table’s overall appearance.

In summary, transforming default PowerPoint tables to be visually appealing and professional doesn’t require complex skills. By focusing on default table customization and utilizing the available table graphics collection , you can create impactful and memorable tables for any presentation.

Using Formatting Tricks to Enhance Tables

Enhancing PowerPoint tables to elevate your presentations doesn’t have to be daunting. With a few clever formatting tricks, you can transform mundane tables into visually appealing, easy-to-read components of your deck. Let’s delve into the specifics of how color grids, shape-laden headers, and highlighted key data points can make a significant difference.

Replacing Default Black Grids

Default black grids often render tables stiff and uninspired. By replacing these with lighter colors or even removing them entirely, you can achieve a more elegant and clutter-free look. Opt for subtle hues that complement your slide’s theme while enhancing readability. This simple change in your PowerPoint table formatting can effectively modernize your tables.

Adding Shapes to Headers

Adding shapes to table headers serves not only as a design element but also as an intuitive guide for your audience. Shapes like circles, rectangles, or arrows can be incorporated to delineate and emphasize different sections clearly. This approach to table beautification draws attention to critical headers, making your tables more engaging and easier to navigate.

Highlighting Key Data Points

Emphasizing key data points is crucial in ensuring your audience retains the most important information. Utilize contrasting colors or distinct shapes to make these critical data points stand out. By strategically applying these PowerPoint table formatting techniques, you can create a compelling visual hierarchy that directs the viewer’s attention where it’s needed most, enhancing the overall table beautification .

What are some basic tips for engaging PowerPoint table designs?

To create engaging PowerPoint table designs, focus on using simple grids, distinguish table headers with bold fonts or color differentiation, and maintain a well-organized structure. This will help in presenting data clearly and effectively.

Why are simple grids important in table infographic design?

Simple grids are essential in table infographic design because they avoid over-complication and ensure that data is easily navigable. This makes the information more accessible and easier for the audience to comprehend.

How can headers be distinguished in presentation tables for better readability?

Headers in presentation tables can be distinguished by using bold fonts, color differentiation, or even shapes. This aids in readability and directs the audience’s attention to critical areas of information.

What are some creative ideas for table design in PowerPoint presentations?

Creative table design ideas include modern and minimalist styles that use clean lines and subtle colors, as well as vibrant and colorful options that capture audience attention. Incorporating symbols and icons can also enhance comprehension and memory retention.

How can I transform default PowerPoint tables?

Default PowerPoint tables can be transformed through customization techniques such as using creative colors, shapes, and symbols. These adjustments can be made using standard MS Office PowerPoint tools and do not require advanced design skills, making the tables appear more professional and memorable.

What formatting tricks can enhance the appearance of PowerPoint tables?

Formatting tricks that can enhance the appearance of PowerPoint tables include replacing default black grids with lighter colors or removing them entirely for an elegant look, adding shapes to headers for visual cues, and emphasizing key data points with contrasting colors or distinctive shapes to highlight critical information.

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Tables PowerPoint Template

Number of slides: 10

Tables are one of the most widely used tools for presenting various data. In simple words, a table is a grid of cells that are arranged in rows and columns. They are compatible with numerical data, as well as with text information. These creative Tables in PowerPoint can be easily edited to fit your company’s needs and you can rest assured that the final outcome will be of a sophisticated and professional nature.

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Free Tables in PowerPoint

Matrix organization structure table slide.

This table is tailored to fit the modern management and business professional. The table is designed in such a format that will allow you to quickly comprehend the organizational hierarchy. You can also better explain the flow of information through the departments and you can clearly define the roles and responsibilities of every employee.

Subscription Table PowerPoint Slide

This table allows you to successfully compare pricing options. It is designed for comparing different values and products included in the mix. Each row describes a product feature included in the mix, while each column represents a different pricing option. The table can be easily customized and edited to satisfy all of the users.

PowerPoint Table with Symbols Slide

These kinds of tables offer even better visualization. They serve as decent infographics and you can fill in the empty spaces with arrows, Harvey balls, crosses, and ticks. They are best for indicating trends, sales, spending, comparisons and etc. You can also easily create reports on data volumes or you can show expenditure thorough time.

A table is a simple grid of cells arranged in rows and columns

It is a very useful tool that it is compatible with numerical data as well as with text information.

The matrix organizational structure table successfully represents the organizational hierarchy

You can better define the roles of each employee and easily delegate tasks.

Symbol tables are great infographics and offer a great visualization of data

They can indicate trends, sales, data volumes or expenditure.

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Strata Research

"The key to the success with working with 24Slides has been the designers’ ability to revamp basic information on a slide into a dynamic yet clean and clear visual presentation coupled with the speed in which they do so. We do not work in an environment where time is on our side and the visual presentation is everything. In those regards, 24Slides has been invaluable."

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Text & Tables templates efficiently showcase text, information, and data in your presentations. This category features a wide range of design elements such as 3D text, budget & quotation, bullet points, clipboards & notes, comparisons, table of contents, numbered lists, paper & banners, pricing tables, quotes, speaking bubbles, tables, text boxes, to-do & checklists, and word clouds. These designs make your content visually appealing and engaging, capturing your audience’s attention.

Whether presenting financial data, project updates, product comparisons, or personal achievements, our Text & Tables templates offer the ideal foundation for delivering your message effectively.

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PowerPoint Text and Table Templates

Download slides for PowerPoint containing awesome diagrams with textboxes and unique table slide designs. SlideModel offers exciting table templates for PowerPoint presentations. Download PPT templates with assortment of choices and options from our website.

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Effective data representation is the answer to clear communication in the workplace. With our table templates for PPT, presenters can format complex data into actionable, easy-to-understand slides that open up the conversation. Whether you need a template table PPT for business analytics or a table design for PPT to present sales figures, our templates provide the high-quality visuals you need to make a lasting impression.

Access to a broad selection of PowerPoint table templates with a cohesive color palette, customizable placeholder areas, clean layouts powered by well-placed icons, our secret recipe for success when delivering financial presentations, business data analysis, and plenty of other scenarios where data mixup has no place.

What is a table PowerPoint template?

A table PowerPoint template is a pre-designed slide deck that includes various table layouts. It helps you present data in a structured and visually appealing manner.

How to make a table look nice in PowerPoint?

To make a table look nice in PowerPoint, use high-quality ppt table design templates, adjust the colors to match your branding, and ensure the layout is clean and easy to read.

How can I make a table in PowerPoint?

You can make a table in PowerPoint by using our table template for PPT. Simply download the template, open it in PowerPoint, and customize the table to fit your data.

Can you format tables in PowerPoint?

Yes, you can format tables in PowerPoint. Our templates make it easy to customize the appearance of your tables, including adjusting colors, fonts, and borders.

How to create a custom table style in PowerPoint?

To create a custom table style in PowerPoint, use our table templates for PPT as a base. Customize the layout, colors, and fonts to match your specific needs and save the style for future use.

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Table PowerPoint Templates & Slides

Download our editable Tables PowerPoint Templates to effectively present diverse tabular data displays.

Tables are generally grids of cells arranged in rows and columns which are generally compatible with numerical as well as contextual information and facilitating comparisons between two-dimensional sets of values.

Our collection of table templates allows users to personalize their attributes to suit their needs.

Explore our elegant library of table ppt template to create a professional table in PowerPoint. Table slides are immensely used for business and technical presentations. Use of table slides in presentation makes your content more presentable and effective. More table formats make representation abstruse data and fact more understandable.

Our table presentation design can easily be customized to fit any presentation needs. It ensures your data is organized in a professional layout. You can easily replace texts, change color grids, add or delete grids, etc. You can add shades, gradient color effect to enhance the appeal of the presentation. Make customizations and stay assured that the final outcome will be sophisticated and professional in nature.

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Business presentation often requires comparisons and organizing of information. It may be your client’s details, project specifications, investment-related information, competitor’s data, product comparison and much more. Our table PowerPoint templates library suits all your needs. Business professionals can incorporate these table ppt themes to share sales, production, manufacturing and profit figure; these figures give an insight into the future scenario. Significant actions can easily be taken by using these ppt graphics. Using such PowerPoint table style not only makes your presentation clear. But also, your message gets more power and authority. Our collection of table PowerPoint templates includes some of the most elegant designs which include Do’s and Don’t PowerPoint templates, Product matrix template, pricing table, comparison pricing table template and many more. Apart from such usual categories our collection also includes PESTEL Analysis template, SWOT Analysis template, financial report template, etc.

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4 Steps for a Good-looking PowerPoint Table

• May 18, 2017
• PowerPoint guides and tricks , PowerPoint templates for download , Tables for PowerPoint

Tables are used everywhere in business – price lists, KPI comparisons, project meetings, quarter review meet-ups, and accounting audits…? Table infographics are one of the most common ways to present data. Making a table in PowerPoint or Excel is simple and quick. However, usually, those tables look pretty basic and boring. It’s time to change that!

Read on to find out four easy steps you can follow to quickly change default data tables into more attractive and professional-looking table graphics.

All graphics can be found in the Creative Tables Graphics slides collection . Click on the pictures to see the details. You’ll find more table and diagram collections here.

All the presented table makeovers you’re about to see are done using only standard MS Office PowerPoint tools.  You don’t need any special software, only a bit of inspiration. Let’s have a quick view of how tables can be redesigned.

Before and After PowerPoint Table Redesign

Below you can see a standard table comparing three product features created in PowerPoint. If you use the standard table style it will look like this – a grid with black lines and plain white cells filling:

Here’s an example of how such a table can be facelifted in a few steps to look consistent, and easier to read and remember.

Which table would resonate longer with your audience? Is the one above or below?

The best part is that it took me 5-10 minutes, using just colors, basic shapes, and a few simple symbols. So don’t worry, you don’t need to have profound design skills to achieve similar results.

For more table examples, check out this table graphics collection here.

Below you can see four steps that are easy to follow. Even if you don’t feel like a graphic designer, you can do it :).

1. Get rid of the heavy table grid

The table cell borders separate the content of your table cells. They are far less important than the content itself. Therefore it is a mistake to make them strong black as in the example. Make them look less important by replacing the high-contrast black grid with light gray (or any other color, which will suit your style, gray is one of the most neutral colors). You can also remove the borders completely if you have wide table margins. Here are two examples of such change:

Believe me, your tables will look more elegant and professional without the default black borders.

Eventually, you can get rid only of the outside grid and it will also look better.

To edit the table border click on the table itself and then select in the PowerPoint top menu: Design Table Tab: Borders .

2. Add shapes to table columns and rows headers

The next step is to enhance the headers. Adding a simple arrow shape behind the table will do the trick.

Then adjust the colors of added shapes. Depending on what the goal of the presentation slide is, select the colors:

• Use vivid colors like I did if you want people to focus on that part – in this case, the three products in my example.
• Use calmer colors for less important parts (e.g. shades of gray or blue)

Don’t forget to check if the text on the header is still readable after you add colors. Ensure the contrast – change the header font color to white from black if needed.

3. Illustrate your PowerPoint table with icons

If you have a few more minutes and want to move your tables to the next level, enrich them further with illustrative symbols. Using icons related to the concepts and ideas creates a strong visual association. That will help your audience focus on the information you want to present to them.

In the product table example below, the three features are replaced with simple flat icons – a shield for security, a gauge for efficiency, and cogs representing production.

For increasing visual power I also replaced the third column with discrete Yes / No values but Check / Uncheck icons.

If you need to represent a specific concept with a symbol, check the list of common business concept visualization ideas . We put together various concept visuals on how to illustrate ideas like strategy, competence, deadlines, taxes… Let us know if we missed anything.

By adding those small symbolic pictures you can focus people’s attention on the points you want: whether you want to emphasize the functionality of a product, the status of a project, or numeric values.

4. Highlight the key table cell content

Most probably there’s one key piece of information in the table you want to show in the context of other table data. Make this key value stand out. The easiest thing is to make the text or number bold or use a different color. However, to make it visually more attractive, I’d suggest other ways of highlighting it:

• make the table cell dark and the text white. This way the whole cell will stand out.
• add an extra shape e.g. a circle with an outline and transparent filling over the table. Or even better, add a hand-drawn swoosh shape . Using such a style will add a personal touch to the table – like you marked it with a pen on paper.

That’s all. Four tricks you can use to make your presentation tables fancier:

• Replace the default black table grid
• Add shapes under the table headers
• Illustrate items with icons to create a mnemonic association
• Highlight the key information in the table.

Most importantly, these simple do-it-yourself instructions will help you save time and create engaging infographic table designs using only PowerPoint shapes, markers, and icons. You can choose your favorite trick from above and try using it in every presentation (e.g. contrast colors, or icons), and see how it changes your slides.

If you like the slides above, you can download them directly here:

More resources to get inspired.

If you;re looking for more ideas on how to present tables in PowerPoint, check the following resources:

• Add Uniqueness to Your Data Presentation with Creative PowerPoint Table Graphics
• 7 Ways to Make PowerPoint Tables More Attractive and Clear
• How to Make Infographic Tables Stand Out with Colorful Flat PowerPoint Design
• How to Beautify a Table in PowerPoint

See the full instructions in this YouTube movie:

I hope this blog inspired you, and I’ll be happy to know if you could apply those steps in your presentation. If you have any other challenges that stop you from slide design, let me know in the comments, and I’ll be glad to share my advice.

Happy designing!

Subscribe to the newsletter  and follow our  YouTube channel  to get more design tips and slide inspiration.

Peter Zvirinsky CEO, Chief Slide Designer, Co-founder at infoDiagram.com

infoDiagram Co-founder, Visual Communication Expert

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How to Format a Table in PowerPoint? [The ULTIMATE Guide!]

By: Author Shrot Katewa

While reading, presenting, or working with tables it is always more pleasing to see when everything is in place, is formatted, and follows a set style. This is why it is important to know how to format a table.

To format a table in PowerPoint, first, select the table by clicking on it. Then, under the Table Design tab, go to the Table Styles group, and choose your preferred table format option in this gallery.

While this step seems easy, there are many other methods in which you can further customize your tables in PowerPoint to suit your requirements. Let’s dive further into the article to learn more about Formatting Tables in PowerPoint.

1. Using Table Style in PowerPoint

The table style in Microsoft PowerPoint is an automatically generated gallery of table designs. You can apply the designs to a table in the presentation. However, before you apply the table styles, you first need to add a table in PowerPoint . So, make sure you do that first.

Also, make sure you check out my other article on table styles in PowerPoint to get an in-depth understanding. However, here are the brief steps that you need to follow in order to add table styles to a table.

To use the table style, follow these 2 steps.

Step-1: Click on the “Table Design” tab

The first step is to select the table where you want to apply the table style. Then click on the “Table Design” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Table Styles” gallery

In the “Table Design” tab, click on the downward arrow in the “Table Styles” group. This will expand the “Table Styles” gallery. Now click on your preferred table style from the gallery to apply it to the selected table.

2. How to Add Border to a Table in PowerPoint?

In Microsoft PowerPoint, you can add or remove borders of a table using the “Borders” feature. I’ve covered this topic in further detail in another article. Make sure you check out my other article on table borders in PowerPoint and read more about it.

Meanwhile, here are the brief steps that you need to take to add a border to a table.

In the open slide, click on the table to select it first. Then click on the “Table Design” contextual tab to access options for customizing the table.

Step-2: Click on the “Borders” option

The next step is to click on the “Borders” option in the “Table Styles” group of the “Table Design” tab. In the dropdown menu under the “Borders” option, you can select any combination of border options for the selected table (shown above).

3. Change Border Color of Table in PowerPoint

The “Table Design” tab in Microsoft PowerPoint allows you to customize the appearance of the presentation table. You can read my article here to learn more about using the “Table Design” tab to change the border color of the table.

To change the color of the table border, follow these 3 steps.

The first step is to click on the table or selected columns where you want to change the border color. Then click on the “Table Design” tab in the menu ribbon.

Step-2: Click on the “Pen Color” option

In the “Draw Borders” group of the “Table Design” tab, click on the “Pen Color” option. You can now select a border color from the dropdown list under the “Pen Color” option. For more colors, click on the “More Border Colors” option at the bottom of the dropdown menu.

Step-3: Click on the “Borders” option

The final step is to apply the new border color. To do so, click on the “Borders” option in the “Table Styles” group (shown above).

4. How to Format Text in a Table in PowerPoint?

Microsoft PowerPoint allows you to format text within a shape or a table using the “Format Shape” sidebar. To format text in a PowerPoint table, follow these steps.

Step-1: Click on the “Format Shape” option

The first step is to “Right Click” on the table. In the right-click menu, click on the “Format Shape” option at the bottom. This will open the “Format Shape” sidebar on the right side of the screen.

Related Article – How to Align Text in a Table in PowerPoint? [Complete Guide!]

Step-2: Click on the “Text Options” tab

In the “Format Shape ” sidebar, click on the “Text Options” tab located at the top. There are three groups under the tab: “Text Fill & Outline” , “Text Effects” , and “Textbox” . You can use the options available under each group to format the text inside the table.

5. How to Add Color Shading to a Table in PowerPoint?

In Microsoft PowerPoint, you can use the “Shading” option to add background color, gradient, texture, or picture to a table. To add color shading to a table, follow these 3 steps.

The first step is to access the table contextual tab. To do so, click anywhere on the table inside the slide. Then click on the “Table Design” contextual tab from the menu ribbon.

Step-2: Click on the “Shading” option

In the “Table Styles” group of the “Table Design” tab, click on the “Shading” option. You can now select a shading color from the “Theme Colors” or the “Standard Colors” section of the dropdown list under the “Shading” option. You can also click on the “More Fill Colors” option.

Step-3: Click on the “OK” button

In the “Colors” dialog box, click on the “Custom” tab for more color options. Now you can select a custom color. Click on the “OK” button to apply the selected color as table shading (shown above).

5.1 Adding a Color Shading to the Complete Table in PowerPoint

To add color to the complete table in PowerPoint, you have to first select the entire table. Then all you have to do is follow the steps mentioned in the previous section to add your preferred shading color to the selected table in the slide.

5.2 Adding a Color Shading to a Specific Cell of a Table in PowerPoint

To add color shading to a specific cell in a PowerPoint table, you have to first select only that cell in the table. Then follow the 3-step process detailed in this section previously to add color shading to the selected table cell.

5.3 Adding a Banded Color Row or Column in PowerPoint

In PowerPoint, you can also add a banded color row or column to a table.

To do so, you have to first select the table and click on the “Table Design” tab in the menu ribbon. In the “Table Style Options” group of the “Table Design” tab, you can now click on the “Banded Rows” option or the “Banded Columns” option or even both.

6. How to Add a Gradient Color to a Table in PowerPoint?

In Microsoft PowerPoint, you can add solid or gradient color to any object using the “Format Shape” option. To add a gradient color to a table, follow the 3 quick steps.

The first step is to “Right Click” on the table where you want to add the gradient color. In the right-click menu, click on the “Format Shape” option to open the “Format Shape” sidebar.

Step-2: Click on the “Gradient Fill” option

In the “Format Shape” sidebar on the right side of the screen, click on the “Gradient fill” option. This will expand the options to customize the gradient background of the table.

Step-3: Select the gradient color

Click on the “Color” option in the “Format Shape” sidebar to select the gradient color. You can also customize the type, direction, angle, transparency, etc. of the gradient fill.

7. How to Add a Texture Fill to a Table in PowerPoint?

Microsoft PowerPoint offers predesigned textures that you can use as a background for a slide or an object inside a slide. To add a texture fill to a table in PowerPoint, follow the 3 steps below.

The first step is to open the “Format Shape” sidebar. To do so, “Right Click” on the table and click on the “Format Shape” option from the right-click menu.

Step-2: Click on the “Picture or texture fill” option

In the “Format Shape” sidebar on the right side of the screen, click on the “Pattern or texture fill” option. This will expand the options to customize the table background.

Step-3: Click on the “Texture” box

Finally, all you have to do is click on the “Texture” box in the “Format Shape” sidebar. In the pop-up menu over the “Texture” option, you can now click on your preferred texture to apply as a background fill to the selected table.

8. How to Add a Table Background in PowerPoint?

Using the “Shading” option in Microsoft PowerPoint, you can add backgrounds to a selected table. You can add color, gradient, texture, pattern, or picture as a table background. To add the table background, follow the 3 steps mentioned below.

The first step is to select the table where you want to add a background. Then click on the “Table Design” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Table Background” option

In the “Table Styles” group of the “Table Design” tab, click on the “Shading” option. Then click on the “Table Background” option in the dropdown menu under the “Shading” option (shown above).

Step-3: Select your preferred color or picture

In the dropdown menu under the “Table Background” option, you can now select a preferred color or add a picture for the table background (shown above).

9. How to Add Reflection to a Table in PowerPoint?

The “Reflection” option in Microsoft PowerPoint allows you to add the visual effect on any object inside a slide. To add reflection to a table, follow the 3 simple steps.

Step-1: Click on the “Effects” option

The first step is to click on the “Table Design” tab in the menu ribbon located at the top of the screen. Then click on the “Effects” option which is the last option in the right column of the “Table Styles” group of the “Table Design” tab.

Step-2: Click on the “Reflection Options”

In the dropdown menu under the “Effects” option, click on the “Reflection” option to open another dropdown menu. Click on your preferred reflection style from the dropdown menu. To customize the reflection, click on “Reflection Options” (shown above).

Step-3: Add preferred reflection style

Clicking on “Reflection Options” will open the “Format Shape” sidebar on the right side of the screen. You can now customize the transparency, size, distance, etc. of the reflection for the selected table.

10. How to Add Shadow to Table in PowerPoint?

In Microsoft PowerPoint, you can add shadows to tables to give them visual emphasis. To add a shadow, follow the 2 steps.

The first step is to click on the “Table Design” tab in the menu ribbon located at the top of the screen. In the “Table Styles” group of the “Table Design” tab, click on the “Effects” option.

Step-2: Click on the “Shadow” option

In the dropdown menu under the “Effects” option, click on the “Shadow” option. This will open another secondary menu where you can select your preferred shadow style for the selected table. You can also click on “Shadow Options” to customize the shadow (shown above).

11. How to Draw a Table in PowerPoint?

The “Draw Table” option in PowerPoint allows you to draw or erase cells within a table inside a slide. To draw a table in PowerPoint, follow these 2 steps.

The first step is to click on a table to access the contextual tabs. Then click on the “Table Design” contextual tab in the menu ribbon .

Step-2: Click on the “Draw Table” option

In the “Draw Borders” group of the “Table Design” tab, click on the “Draw Table” option. Now all you have to do is draw borders inside the table to add extra cells anywhere in the table (shown above).

12. How to Merge Cells of a Table in PowerPoint?

Using the “Merge Cells” option in PowerPoint, you can merge selected table cells into a single cell. All you have to do is follow the 2 quick steps.

Step-1: Click on the “Layout” tab

The first step is to select the cells that you want to merge together into one cell. Then click on the “Layout” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Merge Cells” option

Now all you have to do is click on the “Merge Cells” option in the “Merge” group of the “Layout” tab to merge the selected cells (shown above).

13. How to Split a Table in PowerPoint?

In Microsoft PowerPoint, you can split a selected cell into multiple cells in a table. To do so, follow the 3 easy steps.

You have to first select the cell that you want to split. Then click on the “Layout” tab in the menu ribbon located at the top of the screen.

Step-2: Click on the “Split Cells” option

In the “Merge” group of the “Layout” tab, click on the “Split Cells” option. This will prompt the “Split Cells” dialog box.

Step-3: Enter the number of  rows and columns

In the “Split Cells” dialog box, click on the “Number of columns” box to enter the number of columns you want to split the cell into. Similarly, type in the preferred number of rows in the “Number of rows” box. Finally, you have to click on the “OK” button at the bottom of the dialog box to split the selected cell.

14. How to Clear Formatting of Table in PowerPoint?

Microsoft PowerPoint allows you to clear all formatting applied to a table at once to return to the default look. All you have to do is follow the 2 simple steps.

The first step is to select the table for which you want to clear the formatting. Then click on the “Table Design” tab in the menu ribbon.

Step-2: Click on the “Clear Table” option

In the “Table Styles” group of the “Table Design” tab, click on the downward arrow to expand the “Table Styles” gallery. Then click on the “Clear Table” option at the bottom of the “Table Styles” gallery to clear the formatting of the selected table.

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PowerPoint Table Template and Google Slides Themes

Table Presentation Slide

All the professionals can leverage table templates & they are:.

• Business: Financial data, sales trends, customer insights.
• Education: Scientific data, historical timelines, student performance.
• Research: Complex findings, survey data, comparisons.
• Marketing & Sales: Product features, pricing, competitor analysis, campaign results.
• Non-Profits: Budget allocations, program impact, donor demographics.

Features of the template

• 100% customizable slides and easy to download.
• Slides are available in different nodes & colors.
• The slides contain 16:9 and 4:3 formats.
• Easy to change the colors quickly.
• It is a well-crafted template with an instant download facility.
• Compatible with Google Slides and PowerPoint.
• Creative design with text area.
• It has the best table to display your content.
• Table Design
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• Checkbox Table
• Comparision Table
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PowerPoint Tables For Presentations

Product pricing, why do we need to use tables in powerpoint.

PowerPoint table templates can be used for presenting information in a structured and organized way. PowerPoint text and tables have been proven to be yet another  way of making PowerPoint presentations attractive . They are widely used these days in business presentations for various benefits they provide. Text tables in PowerPoint can be used to:

• Effectively organize information in a grid
• Avoid the textual content that makes the presentation boring and dull
• Display numerical data in a presentation
• Make your Information remarkable so that the audience remembers it

Can You Make A Scrollable Table In PowerPoint?

To Make a Scrolling Table in PowerPoint Presentation, Follow these steps:

• From the navigation bar in PowerPoint, click the “Developer” tab. If you don’t see the Developer tab, click the “File” tab, then click “Options,” choose the “Customize Ribbon” option and then click “Developer” in the Main Tabs section. Click “OK.”
• Click the “TextBox” ActiveX control icon from the Controls section in the Developer tab.
• Click hold and drag the text box on the slide.
• Right-click on the ActiveX text box in your slide and select “Properties”.
• Make the following changes: Change the value for ScrollBars to “3 – fmScrollBarsBoth.” Set the value for MultiLine to “True.” Type the text you want in the value box for Text. Then close this window from the upper right when you’re done.
• Launch the slide show at that slide. The scrolling effect in the table will only occur if the slide show is active and if there is enough text to go beyond the text box.

How Do I Split A Table Into Two Tables In PowerPoint?

We can’t split the whole PowerPoint table, the individual cells of the table can be split into multiple cells.

How Do You Create A Comparison Table In PowerPoint?

You can create a  comparison table in PowerPoint  by inserting a single-column table or two double-column tables in your slide. To insert a comparison table:

• Select the  slide deck  in which you want to add a table
• On the Insert tab, select the Table.
• Point the cursor to select how many rows and columns that you want, or
• Select the Insert Table option, and then enter the numbers in the Number of columns and Number of rows lists.
• Resize the single-column table so that you can add another table parallelly.
• Use   PowerPoint Icons ,  PowerPoint Shapes , and Colors to create visually appealing tables.

How Do You Animate One Cell In The Table PowerPoint Template?

Animated PowerPoint templates can  make a presentation  more engaging and visually interesting, which can help to hold the audience’s attention. Here is the process to animate a cell in the PowerPoint table template:

• Point the cursor to the border of the table and click to select the entire table.
• Under the Home tab, go to the Clipboard group, and click Copy.
• Again in the Clipboard group, click the arrow under the Paste option, then click Paste Special.
• Click Picture, and then click OK.
• Under the Picture Tools, on the Format tab, in the Arrange group, click Group, and then click Ungroup. Click Yes when a new window opens.
• Repeat the Ungroup command for the second time. All the cells will be selected, click outside the table to remove these selections.
• Press and hold the Ctrl key from the keyboard while you select the cells of the table that you want to animate.
• Under the Animations tab, in the Advanced Animations group, click on Add Animation to open the animation options.
• On the Timing tab, click on any options that you want to use, such as Delay.
• Repeat steps 7 to 9 for any other sections of the table that you want to animate separately.

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Table Presentation Templates

Looking for the best table presentation templates? Whether you’re preparing a business presentation or a financial analysis, our collection has you covered. Dive into a variety of Microsoft PowerPoint, Keynote, and Google Slides templates that are both free and premium.

Showing 1–12 of 38 results

Why Opt for Our Table Templates?

1. Unparalleled Professional Design

Dive into a world where professional table designs meet aesthetic brilliance. Our table powerpoint templates are not just any templates; they are curated by industry-leading design experts. With a modern touch and a nice flair, they ensure your audience is captivated from the first slide to the last.

2. A Spectrum of Formats

• Comparison Mastery: Whether it’s a comparison table for product features or a detailed finance breakdown, our templates make comparison a breeze.
• Pricing Perfection: Showcase your pricing table with clarity, whether it’s for a month, quarter, or an annual breakdown.
• Diverse Range: With over 30 unique designs, find the perfect format that aligns with your presentation needs.

3. Editable to the Core

Every table powerpoint template in our collection is more than just a static design. They are dynamic canvases waiting for your touch. Tailor them to your specific project or plan with ease:

• Insert Table with Precision: Whether you’re working with tabular data or a table is a grid format, inserting tables is straightforward.
• Customization Galore: From power pivot functionalities to tableau integrations, our ppt templates offer a plethora of editing options.
• Freebies and More: Explore our free table powerpoint options or delve into premium ones. Either way, a seamless free download experience awaits.

4. Catering to Global Audiences

Our templates aren’t just about English. Whether it’s tabla de presentacion for our Spanish speakers, tabelle for German enthusiasts, or tabel adalah for Indonesian users, we’ve got you covered. Plus, whether you prefer a tamplate, templet, or templete, our range caters to every point of preference.

5. Examples and Use Cases

Not sure how to start? Our templates come with sample content, showcasing types of tables from finance breakdowns to promotion plans. These aren’t just templates; they’re a lesson in presentation excellence.

In essence, when you choose our templates for PowerPoint, you’re not just getting a design. You’re getting a promise of quality, versatility, and global appeal. So, why settle for ordinary when you can have extraordinary? Dive in now!

Features of Our Templates

• Beautiful Backgrounds: Enhance your slides with beautiful and creative backgrounds.
• Data Presentation: Make your data chart stand out with powerpoint table templates that are designed for clarity.
• Diverse Styles: Whether you’re after a fancy desk design or a cool powerpoint table, we’ve got a style to match your idea.

Easy to Use and Download

Simply choose your desired template, download it, and start customizing. Whether you’re working on a budget summary, timeline, or financial report, inserting a table in PowerPoint or Google Slides has never been easier. Plus, with editable rows and columns, you can sort, list, and present your content seamlessly.

Explore More

Beyond tables, explore presentation templates powerpoint for all your slide needs. From table ppt to table slide designs, our collection spans over 30 unique designs. And if you’re in a rush, our free powerpoint templates for download are a lifesaver.

In Conclusion

Don’t settle for mundane table designs. Elevate your presentation with our table presentation templates. Whether it’s PowerPoint, Keynote, or Google Slides, we ensure your presentation stands out. So, why wait? Make your slides the best they can be today!

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How to create and save PowerPoint table templates?

• November 19, 2020
• Last updated: September 8, 2023

How does PowerPoint support table templates?

Standard PowerPoint lets you add Tables directly to PowerPoint presentations from a set of built-in table styles. But PowerPoint doesn't let users customize the table styles in this list.  Although the PowerPoint slide master and slide layouts seem like logical places to offer the feature, it is also not possible to save a table template to a slide master or as a slide layout.

Saving a table template in PowerPoint is not possible (in standard PowerPoint).   Another program called AvoPress previously offered the ability to create PowerPoint Table Templates to match a presentation theme, but it is no longer available.

How can I save PowerPoint table templates with PPT Productivity?

Saving a Table Template in PowerPoint is possible with PPT Productivity add-in for PowerPoint! Use the PPT Productivity PowerPoint Slide Library to create customized Tables for reuse throughout your presentation. Table templates help you to save time and make your presentation more professional, with consistent table formats throughout your presentation.

We created this blog post to step through how PPT Productivity lets users save table templates PowerPoint, via the PPT Productivity Slide Library .

To get started, you need to create your preferred table template or you can use one of the Table templates from downloadable PPT Productivity Table Gallery (remember that you can recolor or change the fonts on any element you paste from the Slide Library). You could use an existing table layout from one of your previous documents or you can create a new table template.  We’ve briefly covered off the various options below.

Using a Table Template from the PPT Productivity Gallery

These pre-built Tables can be found in the Tables Gallery. This is one of the Downloadable Slide Libraries for the Slide Library Toolbar and it is included free with your Power Tools license.  

Tip – select from the Tables – widescreen Gallery if your slide size is 16:9.   

You could either use one of these tables directly (in which case you don’t need to do any further work!) or you could use one as a starting point and make updates based on your company’s table format brand guidelines or personal preference. When you paste any slide or slide element from the slide library, uncheck the 'Use Source Formatting' checkbox and the item will paste using your open template's theme colors.

Below is a brief video showing you how to access the Libraries in the Slide Library Toolbar .

Tip - Tables inserted from the Shapes and Slide Library will automatically inherit the color theme from your PowerPoint presentations template.  

Adapting one of the existing Table Templates from the PPT Productivity Slide Library

If you’re adapting an existing table template, simply add the table to a slide and make any adjustments (eg change colors or fonts).  Once you are happy with the design and layout of your Table, simply save it to the Slide Library in your Personal Slide Library ready for reuse!  To do this, go to the bottom of your Slide Library Toolbar and select Save Shape . Select from the save options regarding format, preferred thumbnail and enter a name for your table template then save. Easy!  Your preformatted Table in your preferred layout is ready to reuse in your presentations with just one click.

Creating a new Table Template or reusing from a presentation

You can also create your PowerPoint table template from scratch or reuse one from a previous presentation.  Simply prepare your table template and once complete, follow the same process – navigate to the Save Shape button at the bottom of the Slide Library Toolbar .  Select from the save options, enter a name for your table template then save.

There is no limit to the number of Tables, Shapes and Slides that can be saved to your PPT Productivity Slide Library. Remember to name them in a way that is easy to find them via search. The Slide Library Toolbar lets you search by partial match and on any part of a slide or shape name.

Tip – You can save multiple Table Templates with pre-fill variations.  For example if you commonly reuse sets of row or column headings like business units, product lines, countries, you may want to save these each as variations of your template.  You can also create a Harvey Balls template using your preferred table layout and prefilled Harvey Balls using the PPT Productivity Harvey Balls feature . The Harvey Balls can be easily updated by clicking an existing Harvey Ball and choosing a new fill from the Harvey Balls button on the ribbon or the Format toolbar (e.g. to update a 1/4 Harvey ball to a 1/2).

Can I apply Table Template formatting to an existing PowerPoint table?

Yes you can! PPT Productivity's Power Tools has a Table Format Painter , which lets you copy and paste formatting of one PowerPoint table and apply it to another table in PowerPoint - including tables in different presentations.

Can I share PowerPoint Table Templates with my team?

To ensure consistent and brand aligned use of Tables you can share your customized PowerPoint Table layout with the rest of your team or even your whole organization. To learn how to share customized shapes and slides with others in your organization visit our Team Slide Library page.

What is the new Table Template feature in development?

Customers have asked us to add a feature to set default table style to our roadmap.  While this Slide Library template option is great, users who frequently add tables to their slides have requested this to be added as a button on the ribbon.  This feature is on our roadmap and we hope to have something released soon. To make it even easier for corporate consistency, the new feature will enable companies to set a default table template as a configuration (so IT teams can install for teams or entire companies).

Contact us if you would like to become a beta tester of this new feature.

What other time saving features does PPT Productivity offer to make table formatting easy?

PPT Productivity aims to save users time through shortcuts and reuse.  This includes a number of time saving Table features including Creating Tables from Text boxes , Pasting data from Excel to a PowerPoint Table without the Excel formatting and deconstructing PowerPoint Tables into individual Textboxes , among others.

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How-To Geek

How to insert and format a table in microsoft powerpoint.

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Insert a table in powerpoint, format a table in powerpoint.

Tables are flexible yet clean tools for displaying data. So if you need a bit of structure to show numbers, figures, or text in your Microsoft PowerPoint slideshow, consider using a table.

If you already have the data you need, you can certainly embed an Excel sheet in a PowerPoint slide . But if you don't have a spreadsheet of data or simply want to structure new items just for the presentation, you can easily insert and then format your table with an array of features.

There are two simple ways to insert a table into a slide in PowerPoint. So depending on if you're starting with a slide that has a content box or a blank slide, use one of these methods.

Insert a Table Using a Content Box

Within a slide content box, you can add all sorts of media and items with a simple click. Move your cursor over the table icon in the content box and click.

When the tiny Insert Table window opens, select the number of columns and rows you want for your table and click "OK."

Insert a Table on a Blank Slide

If you're using a blank slide, head to the Insert tab and click the "Table" drop-down box. You can either move your cursor to cover the number of columns and rows you want to insert, or click "Insert Table" and use the tiny window shown above.

The nice thing about using the grid in the Table drop-down box is that as you drag across the columns and rows, you'll see a preview of the table on your slide.

Once you insert your table in PowerPoint, you may see some upfront formatting. This can include a shaded table with alternating colors and a header row. You can keep this formatting or choose your own along with many other features.

Select your table, and then click the Table Design tab to start sprucing it up.

Table Style Options

Starting on the left side of the ribbon, you'll see Table Style Options. If you saw the mentioned formatting when you inserted the table, this is where it all began. So you might see the Header Row and Banded Rows options checked.

Along with these two, you can use a Total Row, First Column, Last Column, and Banded Columns. Each option will highlight the corresponding part of the table.

The Banded Rows and Banded Columns refer to alternating colors.

Table Styles

Depending on the theme or color scheme you're using in your slideshow, you may want to choose a matching table style. Use the up and down arrows to see a quick view of the styles.

Or click the lined arrow at the bottom to display all available styles. If you see one you want to use, simply select it, and your table will update immediately.

To the right of the Table Styles, you have options for Shading, Borders, and Effects.

Shading lets you apply a gradient, texture, picture, or table background. This can give your table a unique look or one tailored to your presentation.

Borders give you basic options for top, bottom, left, right, outside, or all borders. These can help you distinguish the data into the cells or call out specific portions of the table.

And if you want to get super detailed with your table or cell borders, incorporate the Draw Borders section all the way to the right in the ribbon. You can select a line style, size, and color and then draw borders exactly where you want them.

Effects let you add a bevel, reflection, or shadow to your table. One of these can give your table that little extra pizzazz that adds to its appearance.

WordArt Styles

Maybe you're taking a subtle approach to the formatting for the table. Or perhaps you've copied the table from somewhere like Word. You can give your content a boost for the presentation with the WordArt Styles section.

Related: How to Copy a Table From Word to PowerPoint

Like the shading, border, and effects for the table itself, you can liven up the table content by choosing one of the Quick Styles, fill and line colors, or a special effect.

Whether you want to make a table the star of the show or make the content within it shine bright in your PowerPoint slideshow, you have a great number of flexible features. And remember, you can insert other things to make your presentations pop, like a useful calendar or helpful organizational chart .

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How to create cool PowerPoint tables

We all faced the dreaded issue of presenting tables in PowerPoint as a full load of data, often coming from Microsoft Excel. Especially if you work in business, you will always need to present performance updates, data analysis, market analysis, stock analysis, trends, etc.

How do you make cool PowerPoint tables to represent all of that?

Today, we live a world made of numbers, the more we can quantify better and safer decisions. Therefore, we tend to use data as much as we can to take more effective decisions every day.

However, we often misrepresent our message presenting data on its own, so we end up presenting long lists of figures, missing the real message behind them.

It is correct to spend time doing your analysis and coming up with results that will support your decision, but when it comes to presenting the result, you need to focus in order to communicate effectively . After a long time spent doing your analysis , you might feel like you deserve to tell other people about your work, and you’ll risk alienating your audience to do so during your speech.

You need to remember that you did the work so that you could make the decision, and not to tell the others how well you have been in doing it. What you want them to know is:

• What’s the final decision?
• Why you decided to take it?

Therefore, you might need to show some of the results, but you don’t need to present the entire process of coming up with them. They might as well go through the data themselves if that’s what you decide to do.

Presenting data is always a matter of personal choice. The first thing you need  to create best PowerPoint tables and to ask yourself when copy-pasting a table into a slide is:

“Do I really need to show all the data to communicate my message?”

It might happen that you do not need the full data table to inform your audience . If you are a controller and you want to tell the management that in May, the Net Margin fell by 95% against April’s profits, you might not need the full P&L, as they know you can do your job, which is to alert them if needed. They do not need to be involved in your job as much as you are.

NB. All figures in the table below are fake and not necessarily correlated. Figures are for illustration intent only.

So, instead of presenting the full table , you might just go for a very simple chart . This is en effective tip to create best PowerPoint tables.

You could, of course, show the Net Margin figure for all the months and then just highlight the one concerned, but I wanted to show you how much you can be synthetic and earn in communication effectiveness.

I understand that tables are often used to trigger a discussion and let the audience make observations about the figures.

In these cases, you are not just communicating the highlights, and you are forced to show the whole amount of data.

The first thing to avoid doing is copy-paste from Excel and leaving it as it is!

Remember, your objective is designing good looking tables in PowerPoint that can be read easily and quickly. The faster your audience can read your cool PowerPoint tables, the better it is.

Remember these two words: ease and speed !

There are ways to accomplish this by manipulating contrast, alignment, spacing and ordering . All these elements help to achieve clarity so that the reader can pick out specific data and understand the discussion of your results.

Getting rid of the clutter is the first step, working out contrasts is the second step and finally you’ll be working to create a story that engages the audiences and take them through your analysis (if you like this topic you’ll love The definitive guide to presenting data in PowerPoint )

Transform tables into shapes

The most powerful way to create cool PowerPoint tables is turning them in shapes.

If you do so, you will be much more flexible in managing each and every cell as an independent textbox . Therefore, you will be able to align textboxes, to edit them, to change the font size and the font color of a single textbox without influencing the whole table .

Transforming a table into separated text boxes might be a nightmare if you do not know the following powerful hack from my colleague T. Croonquist .

Applying the same technique on our table example, you can quickly split it into shapes .

With shapes, you are finally free to play around and to make your slide beautiful, turning an awful table in the best PowerPoint tables :

You will need experience to be quick at turning good looking tables in PowerPoint into shapes. You might have a standard format internally approved that you cannot radically change.

Therefore, from now on, I’ll show you part of the following techniques applied to the reshaped table and part of them applied to the old style table so you’ll know that you can apply them in both cases. Keep in mind that the best practice is always to turn the table into shapes and work from there.

Highlight core messages with contrast

By making key elements of your table stand out from one another, you can group or distinguish data from each other.

For example, you could bold the title, dividers, or headings. You can use different font sizes, styles, or letter cases for different elements in your table .

You can use color to emphasize backgrounds or text . Regardless of which of these you choose for creating contrast, remember that “ less is more ” when it comes to creating an effective table .

How to get this result?

Copy-pasted the table into PowerPoint as an image .

Resize and desaturate the image .

Another step to create good looking tables in PowerPoint is to add 3 text boxes with white background over the old figures.

Choose a different font, increase the size of it and change the color .

Aligning and grouping figures in the table

Alignment is important for keeping your table neat and clear . For example, all numbers in the columns should line up with each other and with their headings. Structure your table so that all elements seem to be properly aligned with each other: titles, headings, data, dividers, notes.

When you work with shapes, resizing and distributing them, you’ll end up with a messy look and feel because shapes won’t be aligned.

This is when you need to start using the PowerPoint alignment functions.

In this case, you would need a mix of alignment and distribution functions. Let me show how I would do it:

Align months column text to the left and the first column text to the right.

Align text horizontally.

Now you need to distribute the rows within each section (i.e. Margin analysis , ROI analysis , Summary metrics). First, you need to group the rows (shortcut CTRL+G on selections). To quickly ungroup items, the shortcut would be CTRL+SHIFT+G .

Once grouped, you can distribute the rows vertically to proportion the white spaces among the items.

Ordering and segmenting items in the table

Group similar items in order to give a sense of structure and meaning to your table. This will also help break up the data, making it easier on the eye.

Another way to order data is to indent subordinate data when it falls below specific column data. This is not required if you are working with a standard format of figures (eg. P&L, etc.).

In the example below, I decided to split clearly the 3 different sections: Margin analysis, ROI analysis, and Summary metrics in order to give an orientation to the reader, who understand at a glance what is looking at. 

Do not forget this important tip to create cool PowerPoint tables.

Spacing and white spaces for cool PowerPoint tables

Manipulating the “ white areas ” around the figures can also help clarify and organize the table.

For example, you should always have enough space around and between texts so that it stands out. You can use space to separate groups or emphasize them. When working with shapes, this is much easier to obtain than working with tables.

In the previous example, I took advantage of all the space available and distributed the text boxes in order to create proportionate white spaces between them .

The first picture below shows how it might look if the text boxes were all glued together.

The second picture, from the previous example, shows how much clearer the slide is leveraging all the white space available. 

Following all these tricks for cool PowerPoint tables , you’ll see that creating good looking tables in PowerPoint will be easier.

Killing table lines

You have many options to add lines to split cells in the table. It is a common belief that if you split numbers with lines, they will become more readable.

Remember what I said about white spaces?

The same applies to the gridlines. Try to keep your table as clean as possible and your slide’s readability will benefit from it. Check the example below.

With gridlines:

Without gridlines:

The second table without the gridlines is much cleaner and more readable.

Use the full slide

Slides are like a bigger piece of paper and they are digital so do not worry about wasting them, just leverage the full space they provide you!

Whether you are using the slide to show a table or other contents, use the entire space you get. This allows you to use bigger fonts and larger spaces among the figures.

I’d recommend to use the same technique to get rid of the clutter of charts as well, check the definitive guide on how to Presenting data in PowerPoint .

Rounding the numbers for a better readability

Another trick to create good looking tables in PowerPoint is helping your audience by rounding the values presented in your tables.

Rounding can also be used when the data does not have a high degree of accuracy.

In some cases, only rounded data is reliable and should be displayed in tables. Take care not to lose too much information when rounding your data.

In the example above, the rounded numbers on the left are easier to understand and memorize than the exact numbers on the right. The use of a space as a thousand separator is also illustrated in this example.

If you need to display values with varying numbers of decimal places, you should align them on the decimal point , not on the right.

In the example below, the values on the left are easier to read than those on the right. This example also shows that it is much better to display the same number of decimal places in all values.

Numeric values should be right justified. Using the same example, notice how difficult it is to read the values when the numbers are justified to the left margin as shown below.

Manage complex and cool PowerPoint tables

Tables aren’t always just grids of text. In creating presentations, you will face the issue of formatting complex tables made with both text and images.

In these situations, your experience with alignment functions won’t be enough, and you’ll risk  wasting a lot of time.

The slide above is the summary of my presentation design training. It is simple and effective, and it clearly replaces the traditional bullet points.

As you can see, text and images are perfectly aligned but I did not place every image/text box one by one. If it got to be more than just 6 images, it could take forever!

So how did I do it?

First you need to source the icons and to get them in your slide.

You need to resize them, as they they will most likely be of different sizes.

I do not apply the sizes one by one, instead using the “ Make Same Size ” PowerPoint custom function that I developed within MLC PowerPoint custom Addin .

I resize the first shape manually choosing height and width.

Then I add the other items to the selection.

And finally, I apply the same sizes to the all the shapes in just one click.

If I need to resize them altogether, I can now use the shortcut CTRL+UP/DOWN ARROW on my keyboard to change their dimensions.

Now it’s time to distribute them in a table format. Select the “Align Shapes” function, and fill in the number of rows/columns that you want your images arranged in.

Thus, you create a grid of perfectly distributed and evenly-sized shapes.

Now I want them to take more space on the slide horizontally, so I group them and then use the Advanced distribution function .

Then group altogether, and Align Objects in the middle of the slide.

The shapes are aligned and perfectly distributed, but they are not all in their positions.

In order to move them but still keep the work done so far, you can use the magic “Swap Positions” function .

The final step for cool PowerPoint tables is to add the text and align it with the shapes. The great thing is that you already know exactly where to place the text box. Fill in the text boxes with the same text.

Then write the text within each of the already-aligned and distributed text boxes.

Click here to download the MLC PowerPoint custom Addin for free  and start boosting your PowerPoint effectiveness!

If you work with cool PowerPoint tables and you know they have a deadly effect on your communication and your audience.

You should be aware of several hacks and easy-to-use techniques that could turn boring tables into effective communications (learn more about how to effectively Presenting Data in PowerPoint on my new guide).

Remember, you do not have to show that you are good at what you do, but you need to leverage the results collected after the long analysis process, in order to share the results and to support your decisions in front of your audience.

It’s not about making cool PowerPoint tables ; it’s about making your slide communicate.

I know is not easy to create cool PowerPoint tables, it is a hard topic, so please do not hesitate to share your  comments to this article.  If you like it, I’d really appreciate that you share it.

Key Takeaways

Clarity Over Quantity : When presenting data in PowerPoint, prioritize clarity by focusing on the key takeaways rather than overwhelming your audience with full data tables. Show only the data necessary to support your message.

Transform Tables into Shapes : Convert tables into shapes for greater flexibility in design. This allows you to independently manage and style each cell, making the table more visually appealing and easier to read.

Use Contrast to Highlight Key Information : Employ contrast through font styles, sizes, and colors to draw attention to the most important elements of your table. However, keep it simple—too much contrast can be distracting.

Alignment and Grouping for Neatness : Proper alignment of text and numbers in tables is crucial for maintaining a neat and professional appearance. Group related items to create a structured, easy-to-follow layout.

Leverage White Space : Utilize white space effectively to enhance readability. Avoid clutter by ensuring that text and figures have enough space around them, making the table more digestible.

Minimize Use of Gridlines : Reducing or eliminating gridlines can make your table appear cleaner and more readable. Focus on using white space and alignment to separate data instead.

Rounding Numbers for Simplicity : Round numbers where possible to make data easier to understand at a glance. Consistency in decimal places across the table further enhances readability.

Optimize Slide Space : Make full use of the slide’s space by resizing and distributing elements appropriately. This not only enhances visibility but also ensures that your table is easy to read even from a distance.

Efficiently Manage Complex Tables : When dealing with complex tables involving text and images, use alignment and distribution tools to save time and ensure consistency. Group and align elements to maintain a clean and organized slide.

Purpose Over Process : Remember, your goal is to communicate the results and support your decision-making, not to showcase the entire analysis process. Focus on what the audience needs to know to understand your decision.

How do I make cool PowerPoint tables to represent data?

To create cool PowerPoint tables, focus on communicating your message effectively rather than displaying all the data. Use contrast, alignment, spacing, and ordering to make tables clear and visually appealing.

Should I present all the data in my PowerPoint tables?

Not necessarily. Only show the data that is relevant to your message. Avoid overwhelming your audience with too much information; instead, highlight the key figures that support your decision.

What is a good way to emphasize key data in a PowerPoint table?

Emphasize key data by using contrast—such as bolding titles, using different font sizes, or adding color. This helps group or distinguish data elements, making the table more readable.

How can I ensure my PowerPoint tables are easy to read?

Ensure ease of reading by aligning text and numbers properly, spacing elements evenly, and using white space effectively. Avoid clutter and unnecessary gridlines to maintain clarity.

Is it better to turn tables into shapes in PowerPoint?

Yes, transforming tables into shapes can give you more flexibility to manage each cell as an independent textbox, allowing for better alignment, text formatting, and overall design of the table.

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Maurizio La Cava

About Maurizio

Comments on How to create cool PowerPoint tables

Bernard Vukas

Hi Maurizio,

Awesome post — I learned something new today. Thanks for sharing, and I look forward to reading more in the future.

Best, Bernard

Hi Bernard, thanks for your comment. I’m glad you appreciated my contents.

David Wollenberg

The table to shapes trick is fantastic – had no idea it was possible. Thanks for sharing.

Hi David, I find it very powerful when I need to rework tables. It will surely speed you up! 😉

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