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How to Write a Winning USCIS Cover Letter

While it's not required by U.S. Citizenship and Immigration Services (USCIS), including a well-written cover letter can be very helpful for your client—it organizes the application materials and provides a clear summary of the case. 

With a cover letter, lawyers can highlight the important aspects of the application and ensure that USCIS officers understand the purpose of the submission and notice all necessary documents you have included right from the start.

A cover letter also gives you the chance to explain any special circumstances or potential issues that might come up during the review process. So let’s take a look at how to write a letter to USCIS for your client.

What is a USCIS cover letter, and why is it important?

A USCIS cover letter is a formal (but optional) letter that accompanies immigration applications and petitions, such as those for citizenship, green cards, or specific visas. It serves as an introduction to the application package and gives a brief overview of the case.

The main purpose of a USCIS cover letter is to guide USCIS officers through the materials, summarize what type of application you are submitting, and explain how the facts of the client’s case make them eligible for the benefit they are seeking. It may also contain legal arguments citing statutes, regulations, and agency or court decisions that are favorable to your client’s case. This can be especially useful for complex cases or when you need to emphasize specific details.

 Here is a breakdown of the purpose of the cover letter: 

• Summarize the application : The cover letter outlines the purpose of your client’s application, the specific immigration benefit they are seeking, and provides information about their background. This helps USCIS officers quickly understand the context and the nature of the submission. For example, if your client is applying for a green card through marriage, the cover letter would clearly state this, along with a summary of the supporting documents attached.
• Highlight key documents : A cover letter can help draw attention to critical supporting documents, such as birth certificates, marriage certificates, or proof of employment. By doing this, you can ensure that these important documents are not overlooked during the review process. 
• Address Potential Questions : If there are any special circumstances that might raise questions (such as living separately from a spouse), the cover letter gives your client the opportunity to address these issues upfront.

Key Elements of an Effective USCIS Cover Letter

To create a successful USCIS cover letter, certain key elements should be included to ensure that the letter is clear, organized, and complete. 

Here’s what you should include:

• Applicant Information : Include a caption that is a subject or “re” line under the recipient's address. This caption section should state the type of application you are submitting, such as Form I-130 (Petition for Alien Relative) or Form I-485 (Application to Register Permanent Residence or Adjust Status), followed by your client’s name and A-number, each on successive lines. If you have the USCIS receipt number from any previously filed forms or applications, include that as well. 
• Summary of Application : Provide a brief explanation of the purpose of the application and why your client is eligible for the immigration benefit they are requesting. For instance, if your client is applying for a green card through marriage to a U.S. citizen, state that clearly. If your client is adjusting their status based on employment, mention that as well. This summary gives USCIS officers a quick overview of your case, making it easier for them to understand your client’s situation from the start.
• Highlight Supporting Documents : Include a concise, bulleted list of the key documents you are submitting for your client's application. These might include birth certificates, marriage certificates, proof of employment, or any other evidence that supports their eligibility. Listing these documents helps ensure that USCIS officers can quickly verify that all necessary paperwork is included. This reduces the chances of receiving requests for additional information, which can delay the processing of your application. If the documents are lengthy or if you wish to cite particular documents in the case explanation and arguments you include in your cover letter, you may tab them with lettered exhibit tabs for easy identification. If you do so, make sure to index the exhibits in your cover letter, listing them by the name of the document and the letter of the exhibit.
• Call to Action : At the end of the main body of the letter, politely request that the USCIS officer give the application a thorough and favorable review. A simple statement asking for careful consideration of the enclosed documents and a request to grant the immigration benefit your client is seeking adds a respectful and positive touch to the letter. This shows that you and your client value the officer’s time and consideration.
• Closing : Conclude the letter with a formal closing, including your signature and printed name. This personal touch adds authenticity to the letter and also acts as a declaration that the information provided is accurate. 

Best Practices for Different USCIS Applications and Petitions

When preparing a cover letter for a USCIS application, follow some of these best practices to ensure quality.

I-485 Cover Letter: Adjustment of Status

When writing a cover letter for Form I-485, which is used to adjust status to permanent residency, it is important to clearly demonstrate the applicant's eligibility for a green card. Begin by outlining the specific basis for adjustment, such as a family relationship or employment. Make sure to list all supporting documents, such as birth certificates, marriage certificates, and employment verification. If the application also includes a request for an Employment Authorization Document (EAD) or Advance Parole for travel, mention these as well. Highlighting these requests shows that the applicant is seeking permission to work and travel while their green card application is under review. Clearly organizing this information can help ensure that the application is processed smoothly and efficiently.

I-751 Cover Letter: Removal of Conditions on Residence

For the I-751 form, which is used to remove conditions on residence, the cover letter should focus on proving the authenticity of the marriage. It's also crucial to include evidence that supports the genuine nature of the marital relationship; mention joint financial documents like bank statements and lease agreements, which demonstrate shared financial responsibilities. Also, include photographs of the couple together and affidavits from friends or family who can vouch for the legitimacy of the marriage. By highlighting these documents in the cover letter, you can reassure USCIS that the marriage is real and not for immigration benefits. This helps to reduce the risk of receiving a Request for Evidence (RFE) and can facilitate a faster review process.

I-130 Cover Letter: Petition for Alien Relative

When preparing a cover letter for Form I-130 , which is used to petition for an alien relative, the focus should be on clearly establishing the nature of the relationship between the petitioner and the beneficiary. If the petition is for a spouse, mention key marriage-related evidence such as a marriage certificate, photos, and documents showing shared financial responsibilities. If the petition is for a parent, child, or sibling, include the appropriate birth certificates and other documents that prove the family relationship. Clearly explaining these relationships helps provide a quick and clear overview to USCIS officers, making it easier for them to understand the nature of the petition and facilitating a smoother review process.

Each type of USCIS application has specific requirements, and tailoring the cover letter to meet the needs of your client can make a significant difference. By clearly outlining the purpose of the application, summarizing the relationship or circumstances, and listing supporting documents, you provide USCIS with a well-organized and compelling case. This approach not only helps to streamline the review process but also increases the likelihood of a favorable outcome.

Sample USCIS Cover Letter 

Here you can find a sample USCIS cover letter that you can copy and use.

Follow the USCIS envelope example and guidelines when mailing documents: 

• Use a large envelope that can hold all documents without folding them. 
• A standard 9x12 inch or 10x13 inch envelope is usually sufficient. 
• A Tyvek envelope is very strong, waterproof, and tear-resistant providing additional peace of mind that contents will be delivered safely. 
• Put the cover letter on top of the other documents and mail it using a trackable mailing service, such as USPS Priority Mail ® or a trackable service from FedEx or UPS.

That being said, tailor the USCIS sample cover letter to your client’s needs, - but don’t forget to include all of the documents in a single envelope.

Tips for Immigration Lawyers when Writing USCIS Cover Letters

When drafting USCIS cover letters, immigration lawyers should work closely with their clients to gather all necessary and accurate information. This collaboration ensures that the cover letter truly reflects the unique aspects of the client’s case, adding a personalized touch that can significantly impact the application process. It’s important to keep the language clear and concise so that USCIS officers can quickly grasp the essential details without getting bogged down by unnecessary information. A straightforward approach enhances readability and helps ensure a smooth review process.

Proofreading the cover letter is essential to maintaining a high level of professionalism and avoiding errors that could cause misunderstandings or delays. Additionally, including any unique or special circumstances in the cover letter can be very helpful. This allows lawyers to address potential questions in advance and provide context that might not be immediately clear from the application forms alone.

Using a document management system can also streamline the drafting process. Such systems help keep all necessary documents organized and easily accessible, making it easier to create precise and comprehensive cover letters efficiently. This organized approach not only saves time but also ensures that all relevant information is included, helping to present a well-prepared and compelling case to USCIS.

Streamlining Immigration Document Management with Docketwise

Docketwise is an immigration forms and case management software that simplifies and streamlines the daily operations of immigration law firms.  It quickly became a favorite among immigration attorneys for its user-friendly interface and comprehensive range of features.  Docketwise is an all-in-one solution for handling various immigration law demands by integrating document management, immigration form automation , client management, and case tracking into a single platform.

With Docketwise’s case tracking capabilities, lawyers can monitor the status of each case, keeping track of all documents, notes, and updates from USCIS. This organized approach helps attorneys manage their workflow efficiently, reducing the risk of missing important deadlines or steps in the case management process. To experience these features firsthand, you can schedule a demo of Docketwise to see how it can enhance your immigration practice.

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How To Write a Cover Letter for Your Form I-130 (Petition for Alien Relative) Application

To get a family-based green card, you need to submit Form I-130 and supporting documents to U.S. Citizenship and Immigration Services (USCIS) and pay the required fees. It’s a good idea to include a cover letter with your application as well. It can help keep everything organized and gives you a chance to highlight anything in your application that USCIS should know about. This article explains what a cover letter for a family-based green card application is and the elements it should include. It also includes a template you can use to write your own.

Written by Jonathan Petts .  Updated May 17, 2023

What Is a Form I-130 Cover Letter?

You’ll need to file Form I-130 : Petition for Alien Relative if you are a U.S. citizen or green card holder who wants your family member to obtain lawful permanent resident status. You may petition on behalf of an immediate relative, such as a spouse, sibling , or parent. You may file this petition for your relatives even if they are outside of the United States. If they are abroad when you file, you’ll need to use the direct consular filing process instead of the U.S.-based adjustment of status process .

Though not required, many immigrants, sponsors, and immigration lawyers choose to include cover letters to preface a USCIS application. A cover letter is a short letter where you may introduce yourself, describe your background, list your application components, and state the specific immigration status or benefit you, your relative, or your client is seeking.

As a sponsor completing Form I-130, you can write a cover letter to explain your relationship with the immigrant applicant. You can also address any questions or unusual circumstances about your relationship. Writing a cover letter can also help you double-check whether you’ve included everything you need in the application. By writing a complete list of the documents in your package, you’ll be able to see if there’s any application component you’re missing.

Is a Cover Letter Required for My Family Green Card Application?

USCIS does not require a cover letter to process the I-130 petition. However, a cover letter can be beneficial. When sponsoring your relative to adjust status, you can use a cover letter to explain you and your relative’s circumstances to USCIS. USCIS can better understand and evaluate your application given the greater context a cover letter provides.

If there is anything unusual about you and your relative’s relationship, a cover letter also gives you the space to address these concerns. For example, if you are estranged from or have not seen your relative in a long time, you may want to use part of the cover letter to explain your situation to USCIS. You can explain why you have not been in contact for a long time and how getting a green card for your relative would help rebuild your relationship. By giving them greater clarity on circumstances like this, you can make it easier for USCIS to process your application.

What Should My Form I-130 Application Cover Letter Include?

You should begin your Form I-130 cover letter with a heading and greeting. Your heading should provide USCIS officials with your mailing address, your name, and your foreign relative’s name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are sponsoring your relative’s green card application.

Checklist of Information To Include in Form I-130 Cover Letter

USCIS will find it most helpful if you include the following information in your cover letter:

Your contact information

The USCIS address to which you’re sending this letter

Your full name as the petitioner

Your relative’s full name as the beneficiary

A note stating which form and status you are filing an application for

A list of all the supporting documents you’ve included in this package, in bullet points:

Your birth certificate

Your relative’s passport, which must be valid for at least six months beyond their intended date of entry into the United States.

Two passport-style photographs that meet Department of State requirements . You and your relative must take two photos each within 30 days of filing.

You and your relative should each provide supporting documents relating to your address and employment histories for the last five years.

Your relative should also provide their I-94 information if they are present in the United States. If USCIS has involved your relative in any previous immigration proceedings, you’ll also need to disclose this.

If petitioning for your spouse, you’ll need to provide your marriage certificate. You must also prove that any of your prior marriages are legally terminated. For example, you may provide a divorce decree or a deceased spouse’s death certificate. Be sure to provide the date of termination if applicable.

When petitioning for a spouse, you’ll also need to prove that you have a bona fide marriage , meaning that your marriage is genuine. You may prove this by providing documents that show you have shared liabilities, assets, insurance, tax filings, children together, or other shared commitments.

Your signature and the date

Finally, you should conclude your letter by thanking USCIS for their consideration of your relative’s case. Be sure to sign and date the letter before enclosing it in the application package.

Filing Fee and Address Information for the Form I-130 Application

You may either file Form I-130 and your cover letter online or through a direct filing address in the mail. When filing, you’ll also need to include the $535 filing fee for this form. You may pay this fee with a money order, personal check, or cashier’s check. You should make any checks payable to the “U.S. Department of Homeland Security.” 

When filing at a USCIS lockbox, you also have the option to pay by credit card. To pay with a credit card, you’ll need to file Form G-1450 : Authorization for Credit Card Transactions.

Note that if you are using the direct consular filing process, you’ll need to work with your local U.S. embassy or consulate to determine fees. Your embassy may also require different documentation when considering your application.

Form I-130 Cover Letter Template

You may use the following template for guidance when writing your USCIS Form I-130 cover letter. However, be sure to edit each field to reflect your own situation. The sample cover letter below is for a marriage green card. However, marriage green cards are not the only family-based green cards. You can also petition for other immediate relatives. To double-check whether you may petition for a certain relative, visit USCIS’s page on Form I-130 .

You should replace each [bracketed field] with personalized information. To access an editable version of the Form I-130 cover letter sample below, you can make a copy of this sample cover letter for Form I-130 .

Your immigrant relative will be known as the “beneficiary” in this visa petition. You, the U.S. citizen sponsoring your immigrant relative, are the “petitioner.” Note that you must be a U.S. citizen or green card holder to successfully sponsor your foreign relative’s immigrant visa application.

[Preparer Street Address]

[Preparer City, State  ZIP code]

[Relevant USCIS mailing address]

RE:[Marriage Green Card Application]

Beneficiary:[Immigrant’s Full Name]

Petitioner:[Sponsor’s Full Name]

To Whom It May Concern:

Enclosed, please find my [Marriage Green Card Application] for [Immigrant’s Full Name], the beneficiary, and [Sponsor’s Full Name], the petitioner and [U.S. citizen spouse] of the beneficiary. 

The following documents accompany and support this application:

Filing Fee Payments

Check for [Current Fee Amount] for Form I-130

Check for [Current Fee Amount] for Form I-485

Check for [Current Fee Amount] for Biometrics

Form G-1450 (credit card charge authorization if you completed one)

Form G-1145 (e-notice authorization if you requested them in our system)

Petitioner’s Form I-130

[List of supporting documents]

Beneficiary’s Form I-130A (if this application is for a Marriage Green Card)

Beneficiary’s Form I-485

Petitioner’s I-864 petition

Beneficiary’s Form I-944

Beneficiary’s Form I-693

Beneficiary’s Form I-765

Beneficiary’s Form I-131

If you have any questions or concerns, please call me at [(000) 000-0000].  Thank you very much for your prompt consideration of my [Marriage Green Card Application].

[Immigrant’s Full Name]

Tips for Writing Your Family Green Card Cover Letter

When writing your cover letter, be sure to write as clearly and concisely as possible. USCIS will find it more helpful for a letter to have a clear summary of your application materials than for a letter to be too detailed in unnecessary areas. Be sure to use bullet points when laying out your application contents in the supporting documents category.

Within your letter, be sure to mention that any documents you’ve provided are accurate and true. You should also note that these documents are acceptable for USCIS, meaning that they are unaltered, original documents or photocopies. If you need to include any certified translations in your application, you should also mention this and note that you’ve included both the original non-English and translated documents.

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Template cover letter for uscis immigration filings, practice areas, associations.

A Cover Letter has two (2) benefits. First, it is a nice document for a USCIS Officer to receive when they open a packet. It allows the officer to quickly see a snapshot of the filing. Second, the Cover Letter forces the filer to review what they are sending. If Anything important is missing, it is more evident than in a stack of papers 300 to 500 pages thick.

Evidence is “VERY IMPORTANT” for every Immigration Filing. To see our template checklist, please visit our Immigration Checklist: https://www.fickeymartinezlaw.com/immigration-checklist/ 

Common Questions:

Where can i confirm immigration fees.

USCIS Offers the following USCIS Immigration Fee Tool to assist in providing USCIS the proper filing fee: https://www.uscis.gov/feecalculator

Additionally, USCIS.gov also states the fee for each USCIS Form.

Where can I confirm the USCIS Mailing Address?

USCIS.gov is the ONLY place you should confirm/receive the USCIS Mailing Address.

Are the I-765 and I-131 free with an I-485?

Yes. The Employment Authorization and Advance Parole/Travel Document are free when filed with an I-485 Adjustment of Status Filing.

Do I need Passport Photos for the filing?

Yes, most Green Card related filings require passport-style photos, or they are highly recommended. When in doubt, add them to the filing.

Are Copies of Documents ok?

Yes, copies of all documents are acceptable, as long as the copy is a nice color scan. The only time to provide original documents is when they are specifically requested by USCIS, and when submitting Certified Copies of Court, Police, and Prison Records.

What type of documents should I attach with a filing?

Please check out our Immigration Checklist for general guidance based on our filing Case Type: https://www.fickeymartinezlaw.com/immigration-checklist/

Below are common Cover Letter Layouts:

Adjustment of status cover letter template:.

[USCIS Filing Address] Note: this info is up-to-date at USCIS.gov

Sent Via USPS Priority Mail

Regarding: [I-485 Adjustment of Status Application concurrently filed with I-130 Petition]

Petitioner: [NAME] A#: [If Any] Beneficiary: [NAME] A#: [If Any]

Dear USCIS Officer:

Enclosed please find the following documents in support of this immigration matter:

• I-693 Immigration Medical Exam (Sealed)
• Form I-130 Packet (Petition for Alien Relative) – Cashier Check in the amount of $550 – Form G-1145 – Form I-130 – Form I-130A (Spousal Based Filing Addition) – Passport Styled Photo of the Petitioner – Passport Styled Photo of the Beneficiary – Petitioner’s United States Birth Certificate – Petitioner’s United States Passport – Petitioner’s Social Security Card – Petitioner’s Valid, Unexpired Drivers License – Petitioner’s Military ID – Petitioner’s RED Report – Petitioner’s BIR – Petitioner’s Chronological Record or SRB – Petitioner’s Current Orders – Petitioner’s Divorce Decree for First Marriage with: [NAME] – Petitioner’s Divorce Decree for Second Marriage with: [NAME] – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Beneficiary’s Divorce Decree for First Marriage with: [NAME] – Joint Residential Lease – Joint Plane Tickets from recent trip – Joint Car Insurance naming spouse as a non-driver – Amazon Order History showing both spouses receiving packages at the marital home – Joint Photos (100 pages) – Joint Records to prove communication (200 pages)
• Form I-485 Packet (Adjustment of Status Application) – Cashier Check in the amount of $1160 – Form G-1145 – Form I-485 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID
• Form I-944 Packet (Declaration of Self -Sufficiency) – Form G-1145 – Form I-944 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Beneficiary’s Credit Report from Experian – Beneficiary’s Bank Statements for every account for the past 12 months – Beneficiary’s TRICARE Dental Program Enrollment Letter – Beneficiary’s TRICARE Health Insurance Enrollment Letter – Beneficiary’s Paystubs for the past 12 months – Joint TRICARE Health Insurance Effective Date Letter – Petitioner’s W-2 for past most recent year – Petitioner’s IRS Transcripts for past 3 years – Petitioner’s 1040 Tax Return for past 3 years – Petitioner’s LES for the past 12 months – Petitioner’s Credit Report – Petitioner’s Best Buy Credit Card Statement – Petitioner’s Wells Fargo Mortgage Statement
• Form I-864 Packet (Affidavit of Support) – Form G-1145 – Form I-864 – Petitioner and Beneficiary’s Marriage Certificate – Petitioner’s United States Birth Certificate – Petitioner’s Social Security Card – Petitioner’s NC Valid Driver License – Petitioner’s Military ID Card – Petitioner’s Current Orders – Petitioner’s W-2’s for the most recent year – Petitioner’s IRS Transcripts for past 3 years – Petitioner’s 1040 Tax Return for past 3 years – Petitioner’s LES for the past 12 months
• Form I-765 Packet (Employment Authorization Document) – Form G-1145 – Form I-765 – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Foreign Birth Certificate with English translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s Military ID Card – Petitioner and Beneficiary’s Marriage Certificate

Thank you for your time and consideration.

Respectfully,

_____________________________________________ [NAME]

K-1 Fiance Adjustment of Status Cover Letter Template:

Regarding: [I-485 Adjustment of Status Application filed with Approved I-129F and Marriage within 90 days of entry]

• I-129F Approval Notice
• Marriage Certificate for marriage that occurred within 90 days of entry
• K-1 Fiance Visa
• I-94 Lawful Entry Record
• Petition and Beneficiary Passport-Style Photos
• Form I-485 Packet (Adjustment of Status Application) – Cashier Check in the amount of $1160 – Form G-1145 – Form I-485 – Petitioner’s and Beneficiary’s Marriage Certificate – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Military Dependent ID – Amazon Order History showing both spouses receiving packages at the marital home – Recent Photos during and after marriage

I-129F Fiance Petition Cover Letter Template:

Regarding: [I-129F Petition for Foreign Fiance]

• Form I-129F Packet (Petition for Foreign Fiance) – Cashier Check in the amount of $510 – Form G-1145 – Form I-129F – Petitioner’s Letter of Intent to Marry within 90 days – Beneficiary’s Letter of Intent to Marry within 90 days – Petitioner’s United States Passport – Petitioner’s Social Security Card – Petitioner’s Valid, Unexpired Drivers License – Petitioner’s Military ID – Petitioner’s RED Report – Petitioner’s BIR – Petitioner’s Chronological Record or SRB – Petitioner’s Current Orders – Petitioner’s Divorce Decree for First Marriage with: [NAME] – Petitioner’s Divorce Decree for Second Marriage with: [NAME] – Beneficiary’s Foreign Birth Certificate with English Translation – Beneficiary’s Foreign Passport – Beneficiary’s US Visa(s) – Beneficiary’s I-94 Lawful Entry Record – Beneficiary’s Divorce Decree for First Marriage with: [NAME]- Joint Residential Lease – Joint Plane Tickets from a recent trip – Joint Car Insurance naming spouse as a non-driver – Joint Photos (100 pages) – Joint Records to prove communication (200 pages)

Service Member Immigration Form Review Page:

Service Member Immigration Form Review

Disclaimer:  This Blog is made available by the lawyer or law firm publisher for educational purposes only as well as to give you general information and a general understanding of the law, not to provide specific legal advice. By using this blog site you understand that there is no attorney-client relationship between you and the Blog/Web Site publisher. The Blog should not be used as a substitute for competent legal advice from a licensed professional attorney in your state.

The post Template Cover Letter for USCIS Immigration Filings appeared first on Fickey Martinez Law Firm .

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