address a cover letter without a name

6 Examples: How To Address a Cover Letter Without a Name

By Status.net Editorial Team on December 25, 2023 — 11 minutes to read

Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.

Be Professional and Engaging

Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.

Focus on the Position and Company

Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.

Use LinkedIn and Company Website Research

If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.

Here are two examples of how to start a cover letter without a name:

Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.

Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.

By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.

How to Find the Hiring Manager’s Name

Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.

Using LinkedIn

LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:

• Visit the company’s LinkedIn page.
• Click on the “People” tab to browse through the employees.
• Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
• Check the found profiles, and try to identify the right person responsible for hiring in your desired role.

Make sure to double-check that the person is currently working in the company to avoid using outdated information.

Checking Company Website

Another way to find the hiring manager’s name is by checking the company website:

• Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
• Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
• If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.

Making a Phone Call

When all else fails, you’re left with one more option – making a phone call.

• Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
• Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.

Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.

How To Address a Cover Letter Without a Name: Sample Phrases

Starting with job title.

When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:

• Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
• Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
• To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .

Referring to Department

Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:

• Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
• Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
• To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .

Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.

Crafting Content for Cover Letters

When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.

Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.

Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:

“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”

Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:

“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”

Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:

“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”

Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.

Tips on Prefix Usage

When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:

First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.

Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.

If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.

Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.

In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.

Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.

When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.

To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.

The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.

Common Mistakes to Avoid

Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:

• Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
• Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
• Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
• Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.

The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.

Frequently Asked Questions

How can i properly address a cover letter when the recipient’s name is unknown.

If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.

What alternatives are there to ‘To Whom It May Concern’?

There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:

• Dear Hiring Manager
• Dear [Company] Team
• Dear [Department or Job Title] Hiring Team
• Dear [Company] Recruitment Team

How do I determine the appropriate salutation for my cover letter?

To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.

What are examples of cover letter openings without using names?

Here are some examples of cover letter openings without using specific names:

• “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
• “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
• “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”

How can I avoid common mistakes when addressing cover letters without names?

To avoid mistakes when addressing cover letters without names, follow these tips:

• Do thorough research on the company and the job posting
• Be concise and professional in your language
• Use an appropriate general salutation if you can’t find a specific name
• Double-check for spelling and grammatical errors before sending the cover letter
• Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’

By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.

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How to Address a Cover Letter Without a Name? Use These 5 Salutations

• Klara Cervenanska , 
• Updated August 1, 2024 6 min read

Struggling with how to address a cover letter without a name ? It's a common challenge that can make even the most confident job seekers pause.

Ideally, you want to personalize your cover letter salutation to show you've done your homework.

But what do you do when that information isn't readily available?

If this sounds familiar, you’re in the right place. Whether the job ad skipped the contact details or your online searches came up empty, we've got your back.

This article will show you:

• 5 different ways how to address a cover letter without a name

How NOT to address a cover letter without a name

• Strategies to find the hiring manager's name 
• Cover letter examples 

Table of Contents

Click on a section to skip

• How to find the hiring manager's name?

How to address a cover letter without a name? Use these 5 salutations

Tips for addressing a cover letter with no name, where to place the cover letter address, key takeaways: how to address a cover letter without a name, how to find the hiring manager's name.

It's not a deal-breaker to address your cover letter without a specific name. 

However, addressing it to a specific person and including a name can add a personal touch that sets your application apart.  

If you've hit a wall in your search for a name, don't give up just yet. 

Try these five strategies to uncover the name of the hiring manager:

• Check the job posting again. Sometimes the answer is hidden in plain sight. The bottom of the job listing might include instructions like "Email your resume to [email protected]," which not only gives you the hiring manager's email but also their name. 
• Use LinkedIn. Search the company's page and browse through employee profiles. Look for individuals with titles that might indicate they're in charge of hiring, such as "Talent Acquisition Manager" or heads of the department you're applying to. Additionally, consider using a LinkedIn email finder to help you directly reach out to these key contacts via email.
• Search the company website. Most organizations have an 'About Us' or 'Team' page where they list their staff members and their roles. Here, you can often find clues about who might be the hiring manager or at least get the names of potential contacts in the right department.
• Try networking. Reach out to your existing network to see if anyone has connections within the company. Sometimes, a mutual contact can provide you with the name you need.
• Call the company. It might seem a bit old-fashioned, but it's a direct approach that can yield results. A polite phone call inquiring about who is managing the hiring for the position you're interested in can sometimes get you the information you need. 

Starting your cover letter with the hiring manager's name is the best way to go. It shows you've looked into the company and are serious about the job.

But, if you've tried and still can't find a name, don't worry. 

Here are some ways to address your cover letter when you don't know who will read it:

• Dear Hiring Manager. This straightforward approach is professional and widely accepted. It shows respect for the person reviewing your application.
• Dear [Department] Team. Mentioning the department, like "Dear Marketing Team," shows you know where you want to be and who you're talking to.
• Dear Recruiter. Use this if you're applying through a recruiter or if the job ad was posted by HR. It shows you understand the process.
• Dear Director of [Department]. If you know the department but not the name, this shows you've thought about where you fit in the company.
• Dear Talent Acquisition Team. Perfect for when your application will be reviewed by several people. It shows you understand the process.

These ways help you start your cover letter professionally, even when you can’t find a specific name. They show respect and that you're thoughtful about your application.

When crafting your cover letter, it's just as important to know how NOT to address it. 

Steering clear of certain greetings can help maintain the professional tone of your application. 

Here are some salutations to avoid :

• To Whom It May Concern. This is overly impersonal and outdated.
• Dear Sir/Madam. This comes across as old-fashioned and can be seen as gender presumptive.
• Hey There. Far too casual for a professional document.
• Hello. While friendly, it lacks the formality a cover letter requires.
• Hi [Company Name]. This is too informal and doesn't address any individual or specific role.

Crafting a cover letter without a specific recipient's name doesn't mean you can skimp on professionalism. 

Here's how to ensure your cover letter makes a great impression, even when you're not sure who will read it:

• Stick to formal greetings. Use "Dear Hiring Manager" to start off on the right foot. It’s respectful and works every time. Yes, even if the company culture is really laid back.
• Avoid addressing recruiters. Directly addressing recruiters is generally not advised, unless you have been in contact with one specifically for this role. In such cases, using their name can add a personal touch.
• Target the right department/person. Make every effort to verify you're targeting the right person or department within the company. Otherwise, it can redirect your application to the wrong hands.
• Spell-check the name. Found a name? Double-check the spelling. Getting it wrong can look bad.
• How to Write a Cover Letter with No Experience
• 7 Great Cover Letter Openings
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• The Only Cover Letter Guide You’ll Need in 2024

And what about a resume?

Create a beautiful resume in seconds with the help of AI and our customizable templates.

When setting up your cover letter, start with your name centered at the top. It looks neat and professional. Right below your name, put the company’s address on the left side and your address on the right. This way, both addresses are easy to spot.

Next, add the date below your address. It shows when you sent the letter.

Right under the date, write your greeting, like “Dear Hiring Manager.” This is where your actual letter begins.

We’ve got a sample below to show you how it should look. It’s made with Kickresume's cover letter builder . This tool is great because it gives you a template that’s easy to fill out. It makes sure your cover letter looks good without much effort.

Cover Letter Structure Example

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

In wrapping up, let’s quickly recap the 5 best salutations to use for addressing your cover letter when the name is unknown:

• Dear Hiring Manager
• Dear [Department] Team
• Dear Recruiter
• Dear Director of [Department]
• Dear Talent Acquisition Team

But remember, the strength of your cover letter lies in its content .

A well-crafted letter that speaks directly to the job description and showcases your skills can make a significant difference. Personalizing your cover letter as much as possible helps you stand out from the crowd.

For those struggling with writer's block, Kickresume's AI resume builder is an invaluable tool. It can help you write the first draft of your cover letter based on your job title and job description , making personalization easier and more effective.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Click here to directly go to the complete cover letter without name sample

How to address a cover letter without a name?

According to a study, every corporate job opening gets roughly 250 resumes , out of which only 3-4 applicants land an interview.

That means if your cover letter feels generic and lacks personal touch, it may end up in the trash.

However, what if there is a circumstance for addressing a cover letter with no name?

Read on to get an insight into the following FAQs:

• How do you write a cover letter if you don't know the hiring manager?
• How to format the cover letter address correctly?
• Who to write a cover letter to without a contact?
• Which method of delivering a cover letter is not appropriate?
• What are the practical ways to find the hiring manager’s name?
• Additional tips to write a cover letter without name

Whom to Address a Cover Letter To?

Who do you address a cover letter to when there is no name?

To understand how to address a cover letter, you need to know to whom to address it.

A cover letter should be addressed in the following ways:

• If the hiring manager’s name is given in the job description, you should always address the cover letter to them.
• If the hiring manager’s email address is not there in the job description, you can address the cover letter to the department manager.

There is no point in sending the cover letter to the CEO or founders because they are not the ones who usually handle the recruitment process.

Also Read: How to address a cover letter?

How to Address a Cover Letter Without a Name?

A cover letter for a job is not similar to a letter to a friend.

The purpose of a cover is to impress the hiring manager with your professional expertise to score an interview.

But addressing cover letters with no name may get rejected by the recruiters.

We understand how important it is to know how to write a cover letter without a name as per these statistics.

Also Read: How to write a cover letter?

Here are some steps on how to address a cover letter without a name:

1. Address the Cover Letter with “Dear Hiring Manager”

It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all.

This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.

However, the best way to address a cover letter is by personalizing it.

2. Address the Cover Letter to the Team

When in doubt, you can address the whole team so that anyone from the team can receive your cover letter and respond accordingly.

It can be the hiring manager, assistant, or anyone from the department who may interview you during the job application process.

You can phrase it as:

• Dear Recruiting Team
• Dear Project Manager Hiring Team

Also Read: What can a cover letter explain that a résumé cannot?

3. Maintain Professional Approach

Maintain a professional approach and avoid informal phrases or words such as "Hello!", "Good Evening/Morning", or "Hi!"

Keep it simple and professional by using the term, "Dear" followed by the designation.

For Example:

• Dear Hiring Head
• Dear Recruitment Supervisor

4. Do Not Assume Gender or Marital Status

You often know the hiring manager’s name but do not know their gender or marital status.

Assuming someone's gender may seem disrespectful and unprofessional hence you should avoid making such mistakes by keeping it gender-neutral. Avoid the term "Sir" or "Madam" and simply address the recipient as "Dear (Profile)".

The best way to find the hiring manager’s gender is by doing a quick LinkedIn search.

The LinkedIn profile may contain a profile picture wherein you can determine the hiring manager’s gender.

If the hiring manager’s gender is Male, address the hiring manager with “Mr.”.

• “Mr. Xavier,”

If the hiring manager is female, it can be confusing.

As you don’t know the marital status, avoid using Miss. or Mrs. to address the hiring manager. Instead, use a generic “Ms..”

• Dear Ms. Moore
• Dear Ms. Kyle
• Dear Mrs. Lane
• Dear Miss Maximoff

Also Read: How to reach out to recruiters on LinkedIn?

5. Include Job Profile and Professional Titles

Are you asking yourself continuously, “How to address a cover letter without a contact name?”

Here is the answer for you.

Instead of using only “ Dear Hiring Manager ,” include the department name or the title of the person who will be reading the cover letter to make it more specific.

• Dear Marketing Department,
• Dear Head of the Sales Department,
• Dear VP of Marketing

By personalizing the addresses in this way, you can grab the hiring manager’s attention to read your resume.

This shows that you are not throwing a rock blindly. You have done your research and have some idea about the company.

Don’t forget to include the hiring manager’s academic title or professional title in the cover letter address.

These types of hyper-personalization can grab the hiring manager’s attention even more and entice them to read your cover letter.

How to Write the Academic Title in the Cover Letter Address?

You can write the academic title in full form.

• Dear Doctor Green,
• Dear Professor Geller,

Alternatively, you can use the abbreviation of the titles as well.

• Dear Dr. Murphy,
• Dear Prof. Goodwin,
• Dear Sgt. Moore,
• Dear Principle Alan,

Where to Place the Cover Letter Address?

Not just the proper format, but the placement of the cover letter address also plays an important role.

• The cover letter heading will go at the top.
• Write the date below the heading.
• Leave one line space and write the hiring manager’s name.
• Write the address of the company.
• Leave one space and then write the position you are applying for.
• Leave one space and then write the salutation.

Best Way to Address a Cover Letter with No Name or Email

Writing an email cover letter address is fundamentally similar but with some tweaks.

If you are sending a digital cover letter, you need to start with a professional subject line.

John Doe: Application for Video Editor Position, Reff: Anthony Moore

Then add your cover letter salutation based on the same rule.

Add a line space and then start your cover letter by adding the necessary information that gives an insight into your professional experience and skills.

Subject Line: John Doe: Application for Project Manager Position, Reff: Charles Moore

Dear Hiring Manager,

I am a 5+ years experienced project management professional…

Appropriate Method of Delivering a Cover Letter

• Dear Hiring Manager
• Dear Hiring Committee
• Dear (department name) Hiring Committee
• Dear Hiring Team
• To the (department name) Hiring Manager
• Dear Team (For smaller companies)
• To the Recruiting Team

Also Read: What are the benefits of using a cover letter builder?

Inappropriate Method of Delivering a Cover Letter

• Dear Sir or Madam — Ancient salutation does not work anymore
• To Whom It May Concern — It is not personalized
• Hello, Hi, or Greetings — Informal salutation
• Happy Sunday! — Casual salutation
• Good Morning — Not practical as you have no idea when they will read the letter

Also Read: How to draft a professional message to the hiring manager?

How to Find the Hiring Manager's Name?

How do you write a cover letter if you don't know the name?

Well, you can simply address your cover letter as, "Dear Hiring Manager". But if you feel the need to add the name of the hiring manager then there are ways to do so.

Finding the hiring manager’s name is the best way to address a cover letter.

So, before calling it quits, let us look at some ways to find the hiring manager’s name.

Read the Job Description Thoroughly

Always read the job description carefully!

Usually, the hiring manager’s name or the title of the reporting manager is given in the job description or under the job description.

For instance, “ The digital marketer will report to the Marketing Manager. ”

You can use the title to then find their name on the company website or LinkedIn.

Sometimes the job description includes the hiring manager’s email address.

For Example: “ Send your cover letter and resume to johndoe@hiration[dot]com" .

You can find the hiring manager’s name in the email address.

Visit the Profile of the Job Publisher

Sites like LinkedIn or AngelList have this unique feature to show you the name of the one who posts the job.

You can go to their profile to see if they are the hiring manager and include their name in the cover letter.

Call the Company Front Desk

Calling the company is the easiest way to find the hiring manager's name. But, job candidates reserve it as the last option.

• Call the company desk
• Tell them that you are applying for a “vacant position” in their company and would like to know the hiring manager’s name.

Here’s an example of the script:

“ Hi, my name is Alex, and I’m currently applying for the video editor position in your company. Would it be possible for you to provide me the name and email id of the hiring manager so that I can address the cover letter properly?”

Do a Quick LinkedIn Search

According to a study, 87% of recruiters use LinkedIn regularly . That means, if you search for the hiring manager of a certain company on LinkedIn, there is a high chance for you to find their name.

Many job descriptions specifically tell the reporting manager’s title in the job description. Then you need to address the cover letter to the reporting manager.

The process of finding the reporting manager’s name is similar.

• Go to LinkedIn
• Search the job title and company name
• In the search result, you can find the profile of the designated person
• Sometimes, there might be more than one similar position for a big company so you need to narrow your search by location to find the reporting manager

Also Read : How to Make the Best Use of LinkedIn Search Feature?

Network with People

LinkedIn is the best way to find and connect with people who have connections in the company you are applying for. If you can create a good rapport with these professionals, you can ask for a reference.

It is an easy but time-consuming process.

• Search the company name and see the professionals active on LinkedIn
• Start engaging with their content and leave thoughtful comments
• Send them a personalized connection invite after engaging with their content for a couple of days
• Do not ask for a reference abruptly; instead, start building a rapport with them by sharing helpful industry information, blog, article links, videos, etc.
• If possible, move the connection offline and meet in person
• After you develop a good rapport with the professionals, you can ask for a reference or introduce yourself to the hiring manager

Also Read : How to Connect with People on LinkedIn?

Tips for Addressing a Cover Letter with No Name

Always use a formal address in the cover letter.

Whether you know the hiring manager’s name or not, always keep the address formal in the cover letter. Even if the company has an informal culture, do not use any casual address unless you are a part of the organization.

• Dear Ms. Lane,
• Dear Prof. Luther,
• Dear Ms. Ann,
• Hello Maya,
• Greetings Max,

Avoid Using “To Whom It May Concern”

This salutation is too generic and does not address anyone at all; however, according to a survey, 17% of hiring managers prefer this salutation over others .

But the problem is 83% of hiring managers don’t prefer it.

So we suggest that you avoid it altogether.

Avoid Addressing the Cover Letter to the Recruiters

A recruiter’s job is to sort the resumes based on skills and experience and pass them to the hiring managers. They don’t generally read the cover letter.

So, it’s a waste of opportunity if you address the cover letter to the recruiter.

Instead, always address the cover letter to the hiring manager.

Ensure That You Are Addressing the Cover Letter to the Right Person

Online information is not updated regularly. Often, the concerned persons leave the job, but their email id is still there on the website.

So, who to address cover letter to if unknown? Or you are unsure? It is best to acresully research the hiring manager’s name and crosscheck if you have any doubts by calling the company directly.

Do Not Mess up the Hiring Manager’s Name

There is a saying that “The first impression is the last impression.”

Try to make an excellent first impression by writing the hiring manager’s name using the correct spelling.

Don’t Stress Too Much

If you have the relevant skills and experience for a job, addressing a cover letter to the wrong person might not be a big deal. So, if you can’t find the hiring manager’s name and wondering how to address a cover letter without a name, just write “Dear Hiring Manager.”

Make Sure the Cover Letter is Short and Easy to Read

You should not make the cover letter more than 400-500 words long. It will make it difficult to read.

A short and crisp cover letter will intrigue the hiring managers as compared to a long one.

Also Read: How long should a cover letter be?

Cover Letter Without Name Sample

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It comes with the following features:

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FAQs on "How to Address a Cover Letter Without Name?"

With that, we have answered all of your questions on “how to address a cover letter without a name?”.

Addressing a cover letter to an unknown person should not be difficult if you can keep some points in mind regrading how to go about in this situation. Here are a few FAQs that will help you gain a quick recap:

Q. How to address a cover letter to an unknown person?

A. In cases where you are wondering how to address a cover letter without name, you can opt for "Dear Hiring Manager," or "Dear {Company Name} Recruiting Team,".

Q. Who to address cover letter to with no contact?

A. When addressing a cover letter without a specific contact, it's best to use a generic but professional greeting such as "Dear {Company Name} Recruiting Team" or "Dear Hiring Team." This shows that you have taken the time to tailor your application to the company while acknowledging that you don't have a specific contact person.

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

• Are Cover Letters Necessary?
• How Long Should a Cover Letter Be?

This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

• Dear Hiring Committee
• Dear [Department Name] Hiring Team
• To the Recruiting Team
• Dear Recruiting Team
• Dear Human Resources Manager
• Dear [Title of the Person You Would Be Reporting to]
• Dear [Company Name] Recruiter
• Dear [Position Title] Recruiting Manager
• To the [Department Name of the Position You Are Applying for]
• Dear Hiring Manager or Interviewer
• Dear Hiring Manager of Company X
• Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”

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10 Best Ways To Address A Cover Letter Without A Name

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
• How To End A Cover Letter
• Best Cover Letter Font And Size
• Cover Letter Spacing
• Cover Letter Length
• Key Elements Of A Cover Letter
• How To Write An Address
• Official Letter Format
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Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you.

If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient.

Key Takeaways:

Try to find the name of the person you are addressing using the job listing, company website, or contacting the company.

Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible.

Avoid assuming gender, even if you do know the person’s name.

Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend.

How to address a cover letter if you don’t know the recipient’s name

Why is addressing a cover letter correctly important, how to find out who to address your cover letter to, example cover letter, addressing a cover letter faq, final thoughts, expert opinion.

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There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.

Here are some guidelines to follow when addressing a cover letter:

If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.

Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.

Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.

Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.

Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.

Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.

Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.

Examples of how to address a cover letter:

Dear Sir or Madam

Dear Hiring Manager

Dear Talent Acquisition Team

Dear [Company Name] HR Department

Dear [Company name] Hiring Manager

Dear Human Resources Manager

Dear Human Resources Department

Dear [Company Name] Recruiter

Dear [Department Name] Hiring Manager

Dear [Department Name] Hiring Team

Here are some examples of how NOT to address a cover letter:

Good Morning

To Whom It May Concern

Dear Mrs. Smith

Hi Sebastian!

Hey Sales Team

Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:

Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.

Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.

It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.

It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.

Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.

Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.

Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.

Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.

Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.

If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.

Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999

How do you address a cover letter to an unknown recipient?

Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.

Is To Whom It May Concern rude?

Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting

Is it okay to use Dear Hiring Manager?

Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.

Who is the best person to address a cover letter to?

The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.

The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.

If you don’t know the recipient’s name, how would you close the letter?

Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.

If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. ​ Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. ​ Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.

Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .

Georgetown – Writing Cover Letters for Government

• Who To Address Cover Letter To If Unknown

Vimari Roman Career Strategist Coach Be Productive Coaching

My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.

Expert Tip To Find Contact Infoformation

Sally Mikhail Founder of Recruit Petra LLC

Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”

Who To Address Cover Letter To If Unknown Tip

Chelsea Jay Certified Resume Writer and Career Coach

Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.

If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.

If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.

As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Address a Cover Letter without a Name: 2024 Guide

• Properly Addressing Your Cover Letter
• Effective Strategies
• What To Avoid
• Real-World Examples
• Cover Letter Without a Name FAQs

When it comes to job listings, sometimes the name of the hiring manager is mentioned and sometimes it isn’t. It’s completely hit-and-miss.

Despite the unpredictable nature of the whole job application process, we, as applicants, risk losing some crucial brownie points if we don’t address our cover letters perfectly. It feels a little unfair, don’t you think?

But there’s no need to despair. There are both ways to find out that pesky name, and ways to work around it if the search fails. In this article, we’ll show you exactly why names are important, how to find them, and what to do if you can’t find one. We’ll help make sure that your letter stands out—even if you did sneakily use a cover letter generator !

Understanding the Importance of Properly Addressing Your Cover Letter

First things first, let’s look into why addressing your cover letter correctly is so important in the first place. No one is going to jump through hoops to find a name if they don’t really believe it’s necessary, after all.

Why address matters in cover letters

Job applications are all about being polite and professional, and a big part of that is treating people with respect . The ideal way to do this is to know who you’re talking to and address them appropriately—which means you need to know their name and what they do.

Going the extra mile and addressing the right person is the professional thing to do, and hey, that’s a good first impression to make on your future employer!

Impact of a personalized greeting vs. generic salutations

Aside from showing respect, addressing cover letters correctly is also a great way to signal that you’re a promising candidate who’s put in extra effort. That’s because, for one thing, you clearly haven’t sent out a one-size-fits-all cover letter that’s always the same no matter who you send it to.

Secondly, unless the name is right on the job listing, the reader knows you went out of your way to find it. As you can imagine, that’s far more impactful than just reading “Dear hiring manager.”

At best, that generic greeting doesn’t have any effect at all, and at worst, the recipient might be disappointed that you didn’t do your research—and that’s just a hop and a skip away from the “rejected” pile.

Consequences of improper addressing

In fact, that’s not quite the worst-case scenario. The absolute worst case would be if the name was right there on the job listing, but you still addressed the letter to the “hiring manager.” This would leave the reader thinking that you didn’t read the job description properly and you didn’t write the letter for this specific job.

There are a few other mistakes you could also make, like assuming gender or marital status. If you do find a name, only include the information you find. Some names are unisex or used in different ways in different places, so it’s best to only go by what you know for a fact.

If these mishaps ever happen to you—don’t worry. That’s why you’re here, making sure that they never happen again, and we’re here to help.

Effective Strategies for Addressing Cover Letters without a Name

Before we get into techniques on how to find names, let’s touch on what to do in the case that you can’t find anything whatsoever.

Starting with a generic but professional greeting

Using “hiring manager” isn’t all bad. It’s true that it’s not as good as a name, and there are a lot of other options you should try and find before falling back on it, but if you truly can’t find anything more appropriate, “hiring team,” or “hiring manager” is the way to go.

It doesn’t assume anything about the person, and even if their job title isn’t literally “hiring manager,” it’s still true that they’re managing the hiring for this role, so it’s an appropriate catch-all title for the person you’re writing to.

Although we say it’s okay to do, still treat this as an absolute last resort. Including the name gives your cover letter a major boost!

Research techniques to find the hiring manager’s name

While you can feel free to write “hiring manager” as a placeholder while drafting your letter, never send it without trying to find a better name first. There are a few different places you can look and techniques you can try to find more information but the best place to start is always the job description itself.

Utilizing the job description for clues

Always give the job description a thorough read to check for relevant information. If you’re applying on a company portal or submission interface, there may be information about the hiring team ready for you to browse.

The company website

If the job description doesn’t offer anything useful, the next place to try is the company website. Search the site for links and pages that say “Our Team” or something similar because this is where you’ll find a list of current employees. This is most common for startups, small businesses, and local law firms.

If you don’t have any luck here, then head to the careers page.

Next, you can search LinkedIn to see if you can find the person you’re looking for. Type “(company name) hiring manager” into the search and filter the results by “People” and “Current Company.” If you’re lucky, this will bring up the exact person you’re looking for!

If not, then you can try searching through the company’s employees manually.

Calling the company

If you don’t find what you’re looking for on LinkedIn, or you end up with multiple options and you’re not sure which to go for—it’s time to try calling the company.

When you call, explain the situation and specify the role you’re applying to. With smaller companies, the person answering the phone might know the answer right away. At a larger company, they might check a few things to see who’s in charge of hiring for the team or department you’re applying to.

When to use departmental or team addresses

There is a chance that, even if you call the company, it won’t be able to give you the exact name you need. In this case, asking for information about the team or department is the next best thing to do.

When companies are searching for a new member for a particular team, it’s very common for the existing team members to get a say in the decision. They might be part of the interview process later on, and they’ll likely see your resume and cover letter beforehand. This makes a greeting like “Dear scripting team” or “Dear editorial team” much more specific and appropriate than just “Dear hiring manager.”

The role of networking in identifying the recipient

When you’re searching on LinkedIn, even if you don’t find the hiring manager, you will likely come across people with job titles that are related to the role you’re applying for. If calling the company front desk doesn’t go well, circle back to LinkedIn and try networking with one of these individuals.

When you ask to connect with someone on LinkedIn, you can include a message about why you want to connect. Explain that you’re applying to work on their team or in their department and that you’re trying to find out who to address your cover letter to. With a bit of luck, you’ll get a useful answer.

Networking is all about give-and-take, so professionals know that doing little favors like this for people is what helps networks grow and provide value in the future. In other words, don’t be afraid to bother people! If they really don’t want to reply, then they won’t.

Addressing a cover letter to a committee or board

As you research the company you’re applying to, you might find that terms like “hiring manager” or “hiring team” don’t feel that relevant. Maybe you’re applying to a charitable organization rather than a company, for example, or maybe you’re applying to a management role in a startup. You won’t be talking to any hiring manager in those situations.

Instead, you might find that “Dear selection committee” or “Dear board of directors” might be a better way to address your cover letter. You’ll need to rely on your own intuition and research to make this decision, but it’s not something you need to worry about most of the time.

What to Avoid When You Don’t Know the Name

As we’ve pointed out, not knowing the name doesn’t have to be the end of the world. However, there are some mistakes you need to avoid if you want to make sure you’re not losing any points.

Common mistakes in addressing cover letters

The first thing you should avoid is going too generic. In other words, definitely do not address your letter like this:

• “Dear Sir or Madam”

No matter how unlucky you are in your search to find a name, you will definitely find something better than this. Avoid it at all costs!

The other points to be careful of are gender and titles. For instance, if you’re applying to an engineering role and you don’t have a name, you might think about addressing it to a senior role within the department.

But if you choose “Dear Principal Engineer for the R&D department” and the person who reads it is only a staff engineer—well, that might be a bit awkward.

Assumptions about gender are best left alone, too. Always keep things gender-neutral unless you have the LinkedIn profile of your recipient right in front of you and it tells you their title or pronouns.

Why “To whom it may concern” can hurt your chances

You can still find “To whom it may concern” being used in certain situations today, but those situations always have one thing in common: there’s no reasonable way for you to know who the recipient is.

Cover letters, however, are different. You know where you’re applying to, and as there are likely other applicants who are vying for those same dream jobs as you are, most companies don’t appreciate generic statements.

Using “To whom it may concern” hurts your chances precisely because it’s generic.

The pitfalls of skipping the salutation

If you’re having problems finding a name, you might wonder if you can just skip the salutation altogether. The main reason we don’t recommend this is, well, is it really even a letter if you don’t address it to anyone?

It throws off the tone of the entire piece and makes it look like you’re purposefully omitting the usual professional formalities. It also makes your “letter” look very one-sided—you just start talking about yourself without even acknowledging the reader.

Indeed, things can get a bit messy if you try to leave out the greeting, so we recommend always using it!

Real-World Examples of Addressing a Cover Letter without a Name

Here are some examples of how to address a cover letter without a name, and some points to think about when writing your opening lines.

Example 1: Tech industry

Dear Intel Scripting Team,

I am writing to express my interest in the software engineer position at Intel. With extensive experience in full-stack development and a passion for creating efficient and scalable software solutions, I am eager to contribute to your dynamic scripting team.

Example 2: Healthcare sector

Dear Cleveland Clinic Cardiology Department,

I am writing to apply for the cardiologist position at the Cleveland Clinic. My extensive background in patient care, coupled with my compassionate approach and dedication to improving patient outcomes, makes me a strong candidate for this role.

Though it must be said, for a place like a hospital, creating connections between employees and patients is very important and it’s very likely that you’ll be able to find relevant names on the website.

Example 3: Academic sector

Dear Stanford University Faculty Search Committee,

I am writing to express my interest in the college professor position in the Computer Science Department at Stanford University. With a Ph.D. in computer science and over 10 years of experience in both teaching and research, I am excited about the opportunity to help shape young minds in the world of technology at the best college in the world.

After you introduce yourself, try to add some comments about the college in question, its achievements, and any of its existing researchers whose work you follow. This will help personalize the letter even if you don’t have a name to address it to.

Example 4: Marketing role

Dear Procter & Gamble Marketing Team,

I am writing to apply for the senior marketing specialist position at Procter & Gamble. My creative approach to developing impactful marketing campaigns and my proven ability to drive brand awareness make me an excellent fit for your marketing team.

Because of this, you will often find information about them on the company website. Never forget to visit the site and search for some company-specific information before you settle for “Dear marketing team!”

Example 5: Sales role

Dear Adidas Sales Team,

I am writing to express my interest in the customer sales specialist position at Adidas. With a robust track record in exceeding sales targets with sports brands like Nike and New Balance, I am confident in my ability to contribute to your long-standing success.

Example 6: Finance sector

Dear Bose Accounting Team,

I am writing to apply for the junior accountant position at Bose. My strong analytical skills, attention to detail, and proficiency in financial software equip me to effectively manage your financial records and contribute to your financial strategy.

Example 7: Writing role

Dear Bustle Editorial Team,

I am writing to express my interest in the journalist position at Bustle. I’ve been reading Bustle for over 10 years and always admired the way you craft compelling narratives and are not afraid to tackle various topics. I would love to apply my creativity to creating engaging content for your readers for the years to come.

Not every writing job is about newspapers and magazines, though. If you’re applying to be a copywriter or content writer, “Dear Content Team” could also work. Spice up your opening by talking about the company you’re applying to and, if they do publish written work, read some and comment on it.

Example 8: Project manager role

Dear Unity XR Development Team,

I am writing to apply for the project manager position at Unity. My extensive experience in leading cross-functional teams and managing complex projects to successful completion makes me an ideal candidate to drive your project initiatives.

Example 9: Design role

Dear Activision Blizzard UX Team,

I am writing to express my interest in the UX designer position at Activision Blizzard. With a strong background in user-centered design and a passion for creating intuitive and engaging user experiences, I am eager to bring my expertise to Activision Blizzard’s outstanding portfolio of games.

Example 10: Customer service industry

Dear Amazon Customer Service Team,

I am writing to apply for the customer service representative position at Amazon. I’m a passionate extrovert who loves to help people resolve their problems. With a long track record of customer-facing jobs over the past 10 years, I am ready to bring excellent customer service to Amazon.

Address a Cover Letter without a Name FAQs

There are a ton of different ways to find out who to address your cover letter to. Read the job description for clues, check the company website, search for employees on LinkedIn, and even call the front desk if all else fails. It’s really important that you get the name, so try your best!

“Dear hiring manager” is acceptable, but only as a last resort. There are other options that are better, like the name of a person, a department, or a team. The more specific your address is, the better. Of course, if you really can’t find anything, it will work just fine.

Email might not be the best way to reach out in this case, precisely because companies can take days to respond. Instead, you should call the front desk of the branch or office you’d be working at and ask whoever answers the phone. It’s not guaranteed that you’ll get a name, but you will have tried everything possible!

Yes, if you can’t find the name of a person, the name of a team or a department is the next best thing. It still shows that you did some research and thought about who would read your letter, which is all people want to see.

The best alternative is “Dear Hiring Manager.” It’s more professional and modern than “To whom it may concern,” and it’s a little more specific. If you don’t know a name or a team and you’re choosing between these two general greetings—always choose “Dear hiring manager!”

Yes! Without a salutation, a letter isn’t really a letter. It’s disrespectful to not acknowledge the reader before you start talking about yourself, and it really just makes your whole cover letter look a bit off. Including “Dear hiring manager” is much better than writing no greeting at all.

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How to address a cover letter without a name

Writing a cover letter and  tailoring it to the job you’re applying for can be tricky, especially when you can’t find the details of whom you’re meant to address it to. This seemingly small stumbling block could pause your progress. What to do?

In this article, we cover best practices and approaches to address a cover letter when the recipient is unknown. Here are some tips for success and mistakes to avoid when addressing your cover letter without a name.

Whom to address a cover letter to if no name is provided?  

How to start a cover letter without a name   

How to find the right name for your cover letter  

Cover letter with no name – examples

Whom to address a cover letter to if no name is provided?

The ideal scenario is to  address your cover letter directly to the hiring manager by name. This approach shows you care about the role enough to find out who your boss would be, and helps personalise your letter. It’s a great way to capture their attention.

But what happens when a job posting doesn’t include the name of the hiring manager or contact details? It may be a hurdle, but it doesn’t mean you can’t make a strong, personable connection. In these cases, different approaches can be used to maintain professionalism while still making a personal impact.

How to start a cover   letter without a name  

Starting your cover letter to an unknown recipient is important, to help you create a professional and engaging tone. Here are some ways you can  open your letter , ensuring it captures attention and conveys respect.

Using ‘Dear Hiring Manager’   

‘ Dear Hiring Manager ’ is a universally accepted option when the name of the recipient is unknown. (The hiring manager is usually the person you’d be reporting to in the role.) This approach holds a high level of professionalism and formality, which is appropriate for most types of  job applications . It ensures your cover letter is likely to be directed to the correct person or at least to someone with hiring responsibilities.

Addressing the letter to the hiring team   

Choosing to address  your cover letter to the department's hiring team shows you have taken the time to research the company and understand its structure. A ‘hiring team’ generally includes the direct manager of the vacant position, plus senior colleagues or teammates you’d be working most closely with. To tailor your letter effectively, look for the specific department name either in the job posting or on the company website. This shows a proactive approach to your job application.

Use a formal address in a cover letter   

Using a formal address such as  ‘ Dear Recruitment Officer ’ is less common but still works if the job posting provides a generic title. It’s important to use the exact title mentioned to keep it professional and ensure the letter reflects the specific role or department outlined in the description.

Do not assume gender or marital status   

It’s important to avoid assuming the gender or marital status of the recipient. Phrases like  ‘ Dear Sir/Madam ’ are outdated and can be seen as impersonal. Use titles like Mr., Mrs., Ms., or Miss only if you are certain of the recipient’s preferred title, which is rarely the case when the name is unknown.

Use job profiles and processional titles   

Addressing your cover letter to a job profile or professional title, such as  ‘ Dear Head of Sales, ’ can be effective if the job posting clearly mentions a specific department or senior position. This approach is less formal than other options but can be a great way to add personalisation.

Avoid using ‘To whom it may concern’   

The phrase  ‘ To Whom It May Concern ’ is considered outdated and impersonal. Because it’s generic, it could be seen as a lack of effort on your behalf, in trying to find the right contact person. You should always try to avoid making your  application appear generic , as it’s less likely to capture the attention of the hiring manager. Instead, opt for more personalised alternatives.

Avoid addressing your cover letter to recruiters   

Directly addressing your cover letter to  recruiters is generally not recommended unless requested, as they may not be the decision-makers for the position you’re applying for. Focus instead on addressing it to either the  hiring manager or the relevant team that is directly involved with the role.

Address the cover letter to the right person    

It’s important to make every effort to address your  cover letter to the most relevant person or team. This shows you’re really invested in the role and that you’ve carried out thorough research and increases your chances of your application being reviewed by the right person. Use all available resources, including the job posting, company website and  professional networking platforms , to find the best recipient for your cover letter. 

How to find the right   name for your cover letter

Finding the right name to address in your cover letter can have a big impact and create a personal connection. Here are some methods for  researching this crucial piece of information to ensure your application is as targeted and effective as possible.

Read the job description thoroughly   

The job description is the most likely place you’ll find clues for whom you should address in your cover letter. Take a close look to see if it mentions the name or title of the hiring manager. Contact details such as an email or a direct line might be provided, particularly in smaller companies, offering you insight into how to personalise your cover letter. 

Visit the profile of the job publisher   

Many job boards allow you to view the profile of the company that posted the job. This company profile can sometimes reveal the name of the hiring manager or relevant department responsible for the listing. Accessing this information directly from the job board can be a simple yet effective way to personalise your cover letter and show your attention to detail skills. The company’s official website might also have an Our Team page where you can see employees’ names and roles. 

Do a quick search   

If in doubt… search online. Use the company name along with the job title or department as search terms, and consider using quotation marks around your search phrase to narrow down the results more accurately. This can help uncover the name of the hiring manager or relevant contacts posted on the company’s official website or professional networking sites. 

Network with people in the company   

If you have  connections at the company , now’s the time to reach out for some inside information about the hiring process and the name of the hiring manager. This helps when it comes to personalising your cover letter and also provides insights into the company culture and other job-related details.  

Cover letter with no name –  examples

Writing a cover letter without a name can still be effective with the right approach. Here are some examples to give you an idea.

Subject: Application for Project Coordinator Position

Dear Hiring Manager,

I’m writing to express my interest in the project coordinator position advertised on your website. With a proven track record in project management and a passion for continuous improvement, I believe I am a strong candidate for this role. My experience at XYZ Corp, where I led cross-functional teams to deliver projects within strict deadlines and budgets, aligns closely with the responsibilities of this position.

I am particularly drawn to this opportunity because of your company's commitment to innovation and quality, values I have upheld throughout my career. I am eager to bring my expertise in project planning and stakeholder engagement to your team, contributing to successful project outcomes and organisational growth.

Thank you for considering my application. I look forward to the possibility of discussing how my background, skills, and enthusiasm align with the goals of your team.

Kind regards,

Takeshi Sugi

Subject: Enthusiastic Candidate for Marketing Coordinator Position

Dear marketing coordinator hiring team,

I’m excited to submit my application for the marketing coordinator role advertised on  SEEK.com.au . With a solid background in digital marketing and a deep understanding of communication strategies, I’m ready to contribute to your department’s goals.

At my current workplace, I successfully increased our social media engagement by over 50% through targeted content campaigns and data-driven decision-making. I am keen to bring my skills in social media strategy and analytics to your company, supporting your efforts to expand your digital footprint and engage with a broader audience.

I admire your team's innovative approach to marketing and am enthusiastic about the opportunity to contribute in such a dynamic role. I am confident that my proactive style and commitment to excellence would be a great match for your company.

Thank you for considering my application. I hope to discuss in further detail how I can contribute to your team.

Warmest regards,

Ilana Mauboy

The way you address your cover letter can shape the  first impression you make. By thoughtfully choosing how to address your cover letter when you don't know the name –whether to a hiring manager, a team, or a department – you set a professional tone right from the start. By following the methods outlined in this guide and dedicating the time to write a well-written and personalised cover letter, you can help your application stand out. Remember: every part of your  job application is an opportunity to demonstrate your  attention to detail and conscientiousness. 

If the job posting mentions a department, should I address the cover letter to that department or the hiring manager within it? 

Address the cover letter to the hiring manager within that department if possible. If the manager's name is not available, addressing it to the department (e.g.,  Dear Marketing Department ) is a good alternative. 

Should I address my cover letter to the recruiter who contacted me about the job? 

Yes, if a  recruiter contacted you directly about the job opportunity, you should address the cover letter to them. This personalises your response and helps in maintaining continuity in communication.

Where can I find the company website or social media profiles to potentially discover the hiring manager's name? 

Company websites are typically the best source for accurate and up-to-date information. Look for sections like  About Us, Team  or Staff . Social media platforms are also great for  researching company staff , especially for finding out the names and titles of department heads or hiring managers.

Is it appropriate to reach out to someone at the company to ask about the hiring manager? 

Yes, it is appropriate to reach out to someone at the company, especially if you have a professional connection. This can be done through  professional networking sites. Ensure your approach is courteous and professional, expressing genuine interest in learning more about the role and the company.

If I can't find the hiring manager’s name anywhere, which approach from this guide should I prioritise? 

If you can’t find the hiring manager's name, the safest and most professional approach is to use  Dear Hiring Manager . This is widely accepted and ensures that your cover letter is appropriately directed without making incorrect assumptions about personal details.

How can I ensure my cover letter opening is strong even without a personalised salutation? 

To ensure a strong opening for your cover letter without a personalised salutation, focus on an introductory paragraph that highlights your enthusiasm for the position and your most relevant qualifications, and how they align with the job’s requirements. Starting with a strong statement about your  professional background or a notable achievement can capture the reader's attention.

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The 3 Rules of Addressing Your Cover Letter in 2023

You’ve finally sat down to write that cover letter (good for you!), but immediately you run into a roadblock: How do you even start the darn thing? Who do you address it to? Should you use Mr. or Ms.? Do you include a first name? And what if you’ve searched high and low, but can’t find the hiring manager’s name? 

Don’t fret! Follow these three rules for cover letter salutation salvation.

Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible).

For a cover letter, you should always default to addressing it to the hiring manager for the position you’re applying to. Unless you know for sure that the culture of the company is more casual, use the hiring manager’s first and last name. You can include a title, such as “Mr.” or “Ms.” (never Mrs. or Miss). But if you aren’t crystal clear on whether to use “Mr.” or “Ms.” and can’t find their pronouns with a little Google and social media searching (and you don’t have an easy way out with a “Dr.”), just drop the title. Omitting it is infinitely better than accidentally misgendering someone .

Most letters I see still use the “Dear” greeting, though I’ve seen a growing trend of people dropping it and starting with “Hello” or just the name. Any of these works. The most important part is having the actual name . Never use “ To Whom it May Concern ” or “Dear or Sir or Madam”—nothing could be more generic (not to mention archaic). Your cover letter could be the first opportunity you have to make an impression on the hiring manager, so make sure you show that you did your research .

For example, you can address your cover letter by saying:

• Dear Ms. Jacklyn O’Connell,
• Hello Mr. Kevin Chen,
• Dear Niko Adamos,
• Hello Jean Butler,
• Tiana Richards,

Rule #2: If you don’t know the hiring manager, guess.

Sometimes, even after hours of online searching ( try these tips ), you still might not be able to definitively figure out who exactly the hiring manager for the position you’re applying for is—and that’s OK.

If you can only find a list of the company’s executive team, use the head of the department for the position you’re applying for. In the end, no one will fault you for addressing the letter higher up than necessary. This approach is definitely better than not using a name in your cover letter, because it still shows the time and effort you took to find out who the department head is.

Rule #3: Be as specific as possible.

So you’ve done your due diligence and after an exhaustive search—nothing. You just can’t find a single name to address your cover letter to. If that’s the case, don’t worry. The company is likely privately held with no reason to share who its employees are—and, more importantly, is aware of this.

If this is the case and you don’t have a name to use, try to still be as specific as possible in your greeting. Consider using “Senior Analyst Hiring Manager” or “Research Manager Search Committee”—something that shows that you’ve written this letter with a particular audience in mind and aren’t just sending the same generic letter for every job opening.

For example:

• Dear Software Developer Search Committee,
• Hello XYZ Co Marketing Team,
• Dear Junior Accountant Hiring Manager,

Ultimately, you want your cover letter to convey your interest in the position. To start off on the right note, make your salutation as specific as possible—ideally with the name of the hiring manager. Of course, that can’t always happen, but as long as the effort is clearly made, you’ll be showing whoever reads your cover letter that you’ve put time into your application and are truly excited about the opportunity. 

Regina Borsellino contributed writing, reporting, and/or advice to this article.

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How to address a cover letter without a name? 5 expert tips

Use the name of the team that’s hiring

Address the hr or hiring team directly, just say hello, address the job poster, research a specific name, to whom it may concern, gender specific, dear hiring manager, using the wrong title.

Your cover letter is the key to contextualising your professional experience as the missing ingredient in the team that is hiring. But you’re sure to leave a lacklustre impression with a generic opening line. 

In fact, stats show that you have seconds to impress a hiring manager. So, if you want them to keep reading and invite you to that all-important job interview you need to make the right impression. Even if you don’t have the name of the hiring manager. We’ve helped millions of job seekers to make an impression that counts, so keep reading for our top tips on impressing your prospective employer.

Seven second rule

On average employers will spend just seven seconds looking at your CV, according to Indeed . However, just 37% of hiring managers and recruiters read a CV first. That means making a top impression with your cover letter counts!

This blog post will cover:

• Why addressing your cover letter matters
• Tips on how to address cover letter without a name

How to find the addressee’s name for your cover letter

• Mistakes to avoid when addressing a cover letter without a name

Why does addressing your cover letter matter?

Unfortunately, a cover letter without a name or a smart alternative just won’t cut it. Your overall goal when addressing a cover letter is to sound personable and enthusiastic. In most cases when you have to address a cover letter without a name, this will mean putting your head down to do some extra research. This is a great way to make a professional first impression and stand out from other candidates.

Perhaps your research will uncover the name of the hiring manager or you’ll follow one of our other top tips to address a cover letter without a name. Either way, going that extra mile shows the hiring manager that you are a creative problem solver. You’re someone who’s switched on and will use your initiative. Now that’s someone most hiring managers will want on their team.

Forbes has listed a variety of soft skills that are just as important to hiring managers as the experience and qualifications a candidate possesses. 

Here are some of the desirable, innate attributes that hiring managers want and you can show by spending those extra minutes on addressing your cover letter in the right way:

• Professionalism and communication skills
• Adaptability, critical thinking, and problem solving abilities
• Enthusiasm and motivation

5 tips on how to address a cover letter without a name

There are still strategic ways you can address your cover letter without a name. Here are some of our favourite solutions that will still show you as a smart and proactive candidate.

“Dear Global Enterprises marketing team”

When you truly cannot pinpoint an individual to address your letter to through your research, you should still know which team is hiring. This solution shows that you have gone to the trouble of personalising your cover letter.

“Dear Global Enterprises hiring team”

Perhaps the job you’re applying to doesn’t fall under a specific team or the company is too small to be split into teams and departments. In that case, this solution could provide a nice alternative. 

“Hello” or “Good afternoon”

While we would not recommend this solution for a formal cover letter document, if you are writing an email cover letter then a simple “hello” or similar could suffice. That’s because email etiquette tends to be a little more casual than written letters. However, use your research on the company to determine whether or not this will be a good solution for their company culture.

If the job you’re applying to is on a platform where you can see who posted it, take a moment to find out who they are. On platforms such as LinkedIn you will likely be able to find out their full name. Or there may be an email address listed on the job ad to contact for any questions. 

From there you will be able to find out more about the person who posted the job or the person behind the listed email address. You can do this by searching for them on LinkedIn, Google, or similar. Your goal is to find out who they are and what their role is in the company. Through this research you can determine whether or not it would be appropriate to address the cover letter to them.

If you’ve found the head of your prospective department on LinkedIn or the company website, you could address your cover letter to them. Even if you’re not 100% sure that it’s the name of the top decision maker in the hiring process, this could be a strategic approach to showing you know how to do your research. 

Depending on the size of the company, there is always the risk that the individual you identified will actually have limited contact with the successful candidate and they have nothing to do with the hiring process for the role.

Our list of top tips which assume you don’t have the name of the person you’re addressing the cover letter to. So first make sure you’ve made a solid attempt at determining someone who will be reading your cover letter.

Before you assume that it’s impossible to find their name, here are some quick tips on researching who they are. The HR department of companies big enough to have one will almost certainly be involved in the hiring of new team members. However, a safe bet is to search for the person who would be your new line manager. Here are some ways you can find out who that would be:

• See if the employer has a team page on their website where you can find out who is in charge of the team you’re applying to join.
• Search the employees of the company of LinkedIn to understand who has the role.
• Look for any clues as to who has posted the job advertisement such as a contact email address, or the name of the person who posted the job ad.

Don’t get so caught up on addressing your cover letter that you forget to write a compelling opening paragraph. Here are some of our top tips on how to start a cover letter .

Mistakes to avoid

While this may seem like a fail-safe, cover-all term, this one is unlikely to cut it. As well as sounding impersonal, it’s a missed opportunity to be more specific about who you’re writing to. This could risk making you look like a lazy candidate.

Unless you have confirmation of the gender of the hiring manager or your new potential boss, stay away from any language that assumes which gender they are. That means no Mr/Miss/Mrs, or sir/madam. You can opt for gender neutral language such as “they” and some of the other tips we have suggested above.

A cover letter without a name isn’t ideal. But “Dear hiring manager” falls into the same pitfalls as “to whom it may concern”. It makes it look like you’ve bothered to find out who it concerns. It goes without saying that every job has a hiring manager, so addressing your letter to such a generic job title could come across as lazy.

Even if you have the name of the hiring manager, you could accidentally cause offence by using the wrong title. Demoting someone from their doctor status or assuming their marital status by opting for “Miss” or “Mrs.” could put you in hot water. A fail-safe option is to do without the titles all together and address the cover letter to the person’s full name.

Key Takeaways

• Your overall goal is always to come across as personable and someone who can go the extra mile.
• Do your research but consider the company’s culture when deciding on the best strategic approach to address your cover letter.
• Don’t lose the forest for the trees. Addressing your cover letter in a personable way is important, but it’s just one line of the rest of your cover letter.

• Pricing Job Posting Plans Talent Search Plans Resume Builder Plans
• Build your Network My Network Access your personal network connections and manage your contacts. Cake Meet Expand your professional network by meeting and connecting with other users. Community Engage with other users through discussions, forums, and networking events.

A Guide on How to Address a Cover Letter Without a Name

Have you ever wondered what is one of the first steps to help connect you and the recruitment team? One of the effective, simple but often overlooked steps is the cover letter . A cover letter is a document that helps you quickly introduce and brief yourself to the hiring Team. It showcases your skills, qualifications, and motivation for applying to a specific job. A cover letter can make a difference between getting an interview or being rejected, so it is important to write it well.

One of the challenges of writing a cover letter is finding out who to address it to. Sometimes, the job posting does not provide the name of the hiring manager or the person in charge of reviewing the applications. In such cases, how do you address a cover letter without a name?

In this article, we will guide you through the best practices of addressing a cover letter without a name. We will explore the different scenarios where you may not have the name of the recipient, and how to be resourceful and adaptable in those situations. 

TABLE OF CONTENTS

How to Write a Cover Letter Without the Name of the Hiring Manager?

Why is addressing a cover letter correctly important, how to find out who to address in your cover letter, cover letter examples.

There are various reasons why you may not have the name of the hiring manager or the person who will read your cover letter. 

For example:

• The job posting does not mention the name or the title of the person responsible for hiring.
• The company has a large or complex organizational structure, and you are not sure who is the decision-maker for the position you are applying for.
• The company has a policy of keeping the names of the hiring managers confidential, to avoid bias.
• The company uses an automated system or a third-party agency to screen the applications, and you do not know who will review your cover letter.

In any of these scenarios, you should not give up on writing a cover letter. A cover letter is still a valuable opportunity to showcase your personality, enthusiasm, and fit for the role. However, you need to be careful and respectful when addressing your cover letter without a name. Below are some tips that you can take:

Don’t assume the hiring manager’s gender

If you do not know the name or the gender of the person who will read your cover letter, do not use gendered salutations such as “Dear Sir” or “Dear Madam”. These salutations are outdated and can be offensive or inaccurate. Instead, use a gender-neutral salutation such as “Dear Hiring Manager” or “Dear Recruiter”.

Maintain a professional tone

Even if you do not know the name of the recipient, you should still address your cover letter in a formal and courteous manner. Avoid using casual or informal salutations such as “Hi” or “Hello” and use a more appropriate salutation such as “To Whom It May Concern” or “Dear Selection Committee”.

Avoid assuming a person’s title

If you do not know the exact title or the role of the person who will read your cover letter, do not guess or make assumptions. For example, do not use salutations such as “Dear Director” or “Dear Manager” unless you are sure that these are the correct titles. Using the wrong title can make you seem uninformed or disrespectful. Instead, use a more general salutation such as “Dear Department Head” or “Dear Team Leader”.

Be as specific as possible

If you have some information about the department, the team, or the function of the person who will read your cover letter, you can use that to address your cover letter more specifically. For example, if you are applying for a marketing position, you can use salutations such as “Dear Marketing Department” or “Dear (Company Name) Marketing Team”. This can show that you have done some research and that you are targeting your cover letter to the relevant audience.

Here are some examples of how to address your cover letter if the recipient is unknown, based on the tips above:

• Dear Hiring Manager
• Dear Recruiter
• Dear Human Resources Manager
• Dear Selection Committee
• To Whom It May Concern
• Dear Customer Service Department
• Dear Engineering Team
• Dear Project Coordinator
• Dear Finance Leader
• Dear Sales Representative
• Dear Editorial Staff
• Dear Research Associate
• Dear Legal Counsel
• Dear Operations Manager
• Dear Education Director
• Dear Accounting Specialist
• Dear Design Consultant
• Dear Communications Officer
• Dear Quality Assurance Analyst
• Dear Social Media Manager

Here are some salutations to avoid when addressing your cover letter without a name:

• Dear Sir/Madam
• Dear Mr./Ms./Mrs.
• Dear Friend
• Dear [Job Title]
• Dear [Company Name]
• Dear [First Name]
• Dear [Nickname]

You may wonder why it matters how you address your cover letter, especially if you do not know the name of the person who will read it. However, addressing your cover letter correctly is important for several reasons:

1. It shows that you are truly serious and dedicated to the company and the position you are applying for, and you have tried to find out who to address your cover letter to. This demonstrates your attention to detail and your interest in the company and the position.

2. It shows that you respect the person who will read your cover letter and that you value their time and effort. This creates a positive impression and a rapport with the hiring manager or the recruiter.

3. It shows that you are professional and courteous and that you know how to communicate effectively and appropriately. It contributes to reflecting your soft skills and your suitability for the role.

If you do not have the name of the person who will read your cover letter, you should not give up easily. There are some ways to find out who to address in your cover letter, or at least get some clues. Here are some strategies to try:

Online research

You can use search engines, social media platforms, or online databases to look for information about the company, the department, or the position you are applying for. You may find the name of the hiring manager or the recruiter on the company website, the LinkedIn profile, or the job description. Make sure that the information you find is accurate and up-to-date, and that you spell the name correctly.

Company website

You can visit the company website and look for the “About Us” or the “Contact Us” section. You may find the name of the hiring manager or the recruiter, or at least the name of the department head or the team leader. You can also look for the company directory, the staff bios, or the organizational chart.

You can use LinkedIn to search for the company name and the job title you are applying for. You may find the profile of the hiring manager or the recruiter , or someone who works in the same department or team. If you have a connection with people who work at the company, you can ask them politely if they can provide you with the name of the person who is in charge of hiring for the position you are interested in. However, do not spam anyone, and respect their privacy and boundaries.

Professional networks

You can use your professional networks, such as your former colleagues, your mentors, your professors, or your alumni, to ask for referrals or recommendations. If some of them know the company you apply for, you can ask them to share the name of the hiring manager or the recruiter, or if they can introduce you to them. However, do not rely on your contacts to do the work for you, and do not expect them to endorse you without knowing you well.

Job description

You can read the job description carefully and look for any clues or hints about the person who will read your cover letter. You may find the name of the hiring manager or the recruiter, or the name of the department or the team. You may also find the email address or the phone number of the person who posted the job. 

You can make a polite phone call to the company and ask for the name of the hiring manager or the recruiter. You can use the main switchboard number or the number provided in the job posting. You can introduce yourself briefly and explain the purpose of your call. You can say something like:

Hello, my name is (Your Name) and I am interested in applying for the (Job Title) position. I would like to address my cover letter to the person who is responsible for hiring for this position. Could you please tell me their name and title?

💡Pro tips: Do not call during busy hours or repeatedly, and do not be pushy or rude. If the person who answers the phone cannot or will not give you the name, thank them.

To help you address your own cover letter without a name, here are some examples of cover letters that follow the tips we discussed above. You can use these examples as inspiration. Remember to customize your cover letter to the specific job and company you are applying for.

Dear Hiring Manager,

I am writing to express my interest in the Marketing Manager position at your company - Z. Agency. I have over five years of experience in marketing, with a focus on digital and social media strategies. I have successfully planned and executed campaigns for various clients, increasing their brand awareness, engagement, and sales. I am confident that I can bring my skills, creativity, and passion to your company and help you achieve your marketing goals.

As a Marketing Manager at A. Company Ltd., I was responsible for overseeing the marketing team and managing all aspects of the marketing projects, from research and analysis, to strategy and execution, to evaluation and reporting. I collaborated with the sales, product, and design teams to ensure alignment and consistency across all channels and platforms. I also maintained strong relationships with the clients, providing them with regular updates, feedback, and recommendations.

Some of the highlights of my achievements include:

• Developing and implementing a comprehensive digital marketing plan for a new product launch, resulting in a 50% increase in website traffic, a 40% increase in social media followers, and a 30% increase in conversions.
• Creating and executing a social media campaign for a seasonal promotion, generating over 10,000 likes, shares, and comments, and over 5,000 leads.
• Conducting market research and analysis for a potential new market, identifying the key opportunities, challenges, and competitors, and presenting a detailed report and proposal to the senior management and the client.

I am eager to join A. Agency and contribute to your marketing efforts. I admire your company’s vision, values, and culture, and I share your commitment to innovation, excellence, and customer satisfaction. I believe that I can add value to your company and help you grow and succeed in the competitive and dynamic marketing industry.

I would love to discuss this opportunity with you in more detail. Please find attached my resume for your review. You can reach me at (+88) 909 123 456 or [email protected] . Thank you and your team for the consideration, I look forward to hearing from you soon.

Sincerely, John Doe

In conclusion, addressing a cover letter without a name can be challenging, but not impossible. You can use the tips and examples we provided in this article to write a professional and respectful cover letter that will impress the hiring manager or the recruiter, even if you do not know their name.

We hope that this article has helped you learn how to address a cover letter without a name, and that you will apply these tips in your job application process. If you have any questions or comments, please feel free to leave a comment to share your thoughts. Visit Cake to gain more tips for your job application and career.

Cake is a  free resume maker  and  portfolio builder  that provides hundreds of  resume templates (free download)  and various  job resume examples  to help showcase the best you. Landing your dream job will be a piece of cake!

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How to Address a Cover Letter in 2024

Yes, how you address your cover letter matters.

After all, this is the first thing the recruiter reads when going through your cover letter, and yes, there is a right and wrong way to do it.

In this article, we’re going to teach you how to address your cover letter in such a way that you leave a positive impression on any recruiter!

• How to address a cover letter to a recruiter? (Casual or formal)
• What title to use when addressing the hiring manager
• How to address a cover letter without a contact person/to a company
• How to address a cover letter without an address
• How to address a cover letter in an email

How to Address a Cover Letter To a Recruiter (Casual or Formal)?

As we already mentioned, the way you address your cover letter is important because it is the very first thing recruiters see upon opening your cover letter. 

A well-formulated cover letter address means that you care enough to research the company (i.e. to find the hiring manager’s name and title) and that you show attention to detail. 

As such, you should always put some research into who you’re addressing your cover letter to and do so in a formal way.  

And yes, the formal part is important too. The recruiter isn’t your best friend - you want to maintain a sense of professionalism.

If this is how you address the recruiter in your cover letter:

• What’s up Hiring Manager
• Hi there Hiring Team

Then you say goodbye to the job.

Now, you’re probably wondering, how can I find out whom to address my cover letter to?

That’s what we’re about to teach you:

Who Am I Addressing My Cover Letter To?

Here are some tricks to find the full name of the hiring manager: 

• Check the job listing. The job listing may have information about the recruiter or the department doing the hiring. Make sure to read through the entire job listing, as it might not be at an entirely obvious place.
• Check the company website. Some websites feature the names of the hiring managers or heads of departments that may go through your cover letter. Alternatively, LinkedIn is another place where you can look for this information.
• Check the company’s LinkedIn. You can look up who works in the company you’re applying for on their LinkedIn page.
• Ask around. Do you have friends that work for the company? They could provide you with valuable inside info.

To avoid making a bad impression, head over to our guide on cover letter mistakes to learn about what NOT to do when writing your cover letter.  

Addressing a Cover Letter With a Name

By now, you have probably found the hiring manager’s full name and gender. With this information available, it’s best to address the hiring manager formally, as follows: 

• Dear Mr. Brown,
• Dear Miss Fitzpatrick,
• Dear Mrs. Lockhart,
• Dear Ms. Walters,

If, for some reason, you are unsure about the person’s title, gender, marital status, or preferred pronouns, just address them using their entire name to avoid any mistakes. For example:

• Dear Alex Brown, 
• Dear Blair Fitzpatrick,
• Dear Jesse Lockhart,
• Dear Madison Walters,

Addressing someone with a title 

Now, if you found out that the hiring manager has a professional or academic title, then it’s more appropriate to address them using that title. If, for example, the hiring manager has a Ph.D., then it’s more respectful to address them as “Dr. Last Name,” instead of “Mr. Last Name.”  

Here are some professional titles and how they’re abbreviated: 

• A professor is Prof. 
• A reverend is Rev. 
• A sergeant is Sgt. 
• Honorable is Hon. 

If, however, you are uncertain about how a title is abbreviated, then avoid it altogether. 

Here are a few examples to give you an idea: 

• Dear Prof. Welsch,
• Dear Director Smith,
• Dear Rev. Owen,

Dear Dr. Leonard,

When addressing women and you don’t know their marital status, always go with Ms., because it doesn’t comment on marital status. Some women prefer not to be addressed with Miss or Mrs. even when they’re married, so sticking with Ms. is the best choice. 

Want to learn more cover letter tips ? Our guide has all you need to ace your cover letter!  

How to Address a Cover Letter Without a Contact Person

It might happen that, no matter how hard you search, you can’t find the name of the hiring manager or department head that will read your cover letter.

In that case, you can address your cover letter to the department, faculty, or the company.

• Dear Software Development Hiring Team,
• Dear Customer Service Department Hiring Team,
• Dear Head of the Literature Faculty,
• Dear Director of Marketing,
• Dear Human Resources Recruitment Team,

Alternatively, if you don’t have enough information either about the department or the team, you can opt for addressing the cover letter directly to the company’s hiring staff, as follows: 

Dear [Company Name] Hiring Team 

Dear [Company Name] Recruiting Staff

If all else fails (meaning, you don’t know the name of the department head or even the exact department, in addition to the recruiter) then you can use one of the good, old-fashioned:

Dear Hiring Manager,

...but NOT the impersonal and way outdated “To whom it may concern” and “Dear Sir/Madam.” 

Starting a cover letter can be challenging. Our guide can show you how to start a cover letter that will get you results from the get-go. 

How to Format the Company’s Address

Before you reach the salutation, you have to make sure that the header with the recipient’s contact information is formatted correctly. 

It might not be the deciding point of whether you’ll secure an interview or not, but it will cost you points if it’s off. 

So, the first thing you want to do is add your name and surname on the upper left side of the cover letter. Underneath, you should write your professional title (if applicable), your email , and your phone number . 

Now, after you’ve also added the date, you should leave one more space and add the recipient’s contact information and, most importantly, the company’s address. 

It should look something like this on your cover letter: 

When You Can’t Find the Company’s Address 

Some companies might have several addresses listed (as per their branches, for example), or even none at all. 

Since an application that doesn’t have an address line could end up lost or misplaced, make sure you do one of the following before skipping the company’s address completely:

• Check all your resources, (pretty much like when you were looking for the hiring manager’s name) to find the company’s address. 
• Use the company’s headquarter address. This is sometimes easier to find, especially if the company has several branches. 
• Use the P.O. Box number for the company. This is not as specific as an actual address line, but if all else fails, it’s still something. 

Frequently, you’ll be asked to submit your job application (including your cover letter) electronically, or by email. In those cases, you can skip the address line altogether. 

Here’s how you’d go about addressing a cover letter in an email.

How to Address an Email Cover Letter

If you’re sending your job application through email, chances are you’ll need to format your cover letter in the body of the email, or as an attachment along with your resume.

First and foremost when you’re addressing a cover letter in an email is the subject line, which should be between 6-10 words long. 

Considering that hiring managers receive countless emails daily, you want to make sure that yours is a job application immediately. And the way to do that is straight through the subject line, which should indicate exactly the position you’re applying for and your name so that it’s easier to find through the recruiter’s swarmed mailbox. 

Here’ what we mean by that:

• Subject Line:   John Doe - Software Development Job Application 
• Subject Line: John Doe - Job Application for Marketing Manager Position   
• Subject Line: John Doe - Stock Manager Job Application 

Afterward, if you’re including your cover letter in the body of the email (as opposed to attaching it as a document), begin by using a salutation, add space, and start your letter. 

If someone referred you for the position, make sure to mention that in the subject line of your email as well as in your opening paragraph.  

So, let’s see how all the above plays out in practice: 

Subject Line: John Doe - Carl Jacob’s Referral for Software Developer

I was very glad that Mr. Jacobs, a long-time partner at your firm who also happens to be my mentor from college, referred me for the Software Developer position. 

Do you want your style, personality, and overall personal brand to shine through your application? With Novorésumé, you can match your cover letter with your resume to make a lasting impression! 

Key Takeaways 

And that’s all there is when it comes to addressing a cover letter! You should feel much more confident in doing so by now. 

Either way, let’s go over the main points we covered throughout the article: 

• Your cover letter address should be formal and well-researched. Don’t address the hiring manager with “hey,” “what’s up,” “hi there,” or even the old-fashioned “Dear Sir/Madam” and “To Whom It May Concern.”
• Always try to find the hiring manager’s full name and professional title through the company’s website, LinkedIn, by calling, or by asking someone who works there.
• If you know the hiring manager’s name, go with “Dear Mr./Miss Last Name,” but if you’re unsure about their gender, marital status, or preferred pronoun, just address them using their full name.
• If the recruiter has a professional or academic title, it’s more appropriate to address them using their title.
• If you can’t find the contact person’s name, then address the department, faculty, or company (i.e. Dear Microsoft Hiring Team , or Dear Software Development Recruitment Team ).

Related Readings: 

• Do I Need a Cover Letter in 2024
• Entry-Level Cover Letter
• Cover Letter for Internship
• How to Write a Cover Letter in 2024

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Fresh Graduate Cover Letter

Cover letter maker.

Applying for your first job or internship after graduation can be challenging, especially when you have little to no experience in the workforce. A well-crafted cover letter can significantly increase your chances of landing that dream job. This article will guide you on how to write an effective fresh graduate cover letter, provide examples, and offer practical tips to help you stand out from the competition.

What is a Fresh Graduate Cover Letter?

A Fresh Graduate Cover Letter is a document accompanying a resume, specifically written by recent graduates seeking their first job or internship opportunity. This letter focuses on their academic achievements, internship experience, coursework, and relevant skills that align with the job’s requirements.

What is the Best Example of a Fresh Graduate Cover Letter?

The best cover letter example of a fresh graduate seamlessly merges academic accomplishments, relevant skills, and any internships or volunteer work to demonstrate a candidate’s potential to succeed in the targeted role. The key is to focus on transferable skills and highlight how you can contribute to the company.

Dear Hiring Manager,

I am excited to apply for the junior analyst position at XYZ Company, as advertised on your careers page. As a recent Business Administration graduate from ABC University, I am eager to apply my academic knowledge in a practical setting.

During my time at ABC University, I majored in Finance and completed an internship with DEF Firm. I worked directly under the senior analyst and assisted with data analysis and presentation. This experience, combined with my academic background, makes me a strong candidate for this position.

I am confident that my passion for data analysis and strong analytical skills would allow me to make a significant contribution to the XYZ team. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.

Yours Sincerely, [Your Name]

Size: 27 KB

Free Fresh Graduate Cover Letters – Copy & Paste

We understand that writing a cover letter can be daunting, especially when you’re fresh out of college. Here are some free templates to guide you. You can copy, paste, and customize them to suit your specific circumstances and the job you’re applying for.

Fresh Graduate Cover Letter with No Experience Example

Writing a cover letter with no work experience can be a challenge, but it’s certainly not impossible. In such a case, your aim should be to highlight your academic achievements, volunteer work, internships, and transferable skills. The example below is a guide on how to write a compelling cover letter even with no work experience:

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [Your University] with a degree in [Your Degree], I am eager to start my career in [Industry Name] with an innovative company such as yours.

During my time at university, I [talk about a project or accomplishment]. Additionally, I developed strong [mention specific skills] skills, which I believe are highly applicable to the role of [Job Title].

I am excited about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident in my ability to become a productive member of your team.

Thank you for considering my application.

Size: 26 KB

How to Use: Use this template as a guide. Remember to personalize it with your own details, and add specific accomplishments and skills that align with the job description. Tailoring your cover letter to each job application will show the hiring manager that you’re genuinely interested in the position and the company.

Fresh Graduate Cover Letter for Job Application Examples

Crafting an effective cover letter for job application as a fresh graduate for a specific job application requires highlighting your academic achievements, relevant coursework, internships, or projects related to the job. Here is an example to guide you:

I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I believe I am well-equipped to contribute effectively to your team.

In my final year project, I worked on [describe the project and your role briefly]. This experience gave me hands-on exposure to [mention relevant skills or knowledge that are pertinent to the job]. I am eager to apply this knowledge and grow further at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing my application with you further.

How to Use: Remember to replace the placeholders with your information and tailor the content to match the job requirements and the company’s culture.

Fresh Engineering Graduate Cover Letter Example

As a fresh engineering graduate, your cover letter should highlight technical skills, academic projects, and engineering internships. Here’s an example:

I’m writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in [Engineering Discipline].

During my time at university, I worked on a project [describe the project and your role], which helped me develop practical skills in [mention specific engineering skills]. In addition, my internship at [Company Name] allowed me to gain hands-on experience in the field.

I am eager to contribute my energy, dedication, and technical skills to your esteemed company. Thank you for considering my application.

How to Use: Adapt this  engineering cover letter  to fit your own experiences and achievements. Be sure to highlight engineering projects or internships that align with the job you’re applying for.

Fresh Medical Graduate Cover Letter Example

A cover letter for a fresh medical graduate should focus on clinical experiences, internships, and your passion for medicine. Here’s a suitable example:

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a [Degree Name], I am eager to begin my career at your respected institution.

During my clinical rotations at [Hospital/Clinic Name], I gained hands-on experience in [specific medical skills]. My experience, coupled with my passion for helping others, makes me a strong candidate for this position.

I look forward to the opportunity to provide compassionate and dedicated care to your patients. Thank you for considering my application.

How to Use: Modify this example by inserting your details, the hiring manager’s name, and specific skills or experiences relevant to the job.

Fresh Architect Graduate Cover Letter Example

A fresh architect graduate cover letter should showcase your design skills, technical knowledge, and any relevant projects or internships you’ve completed. Here’s an example:

I’m applying for the [Job Title] position at [Company Name], which I saw listed on [Job Advertisement Source]. I have recently graduated from [University Name] with a Bachelor’s degree in Architecture.

In my final year, I was part of a project [describe the project and your role]. This experience allowed me to develop my design and technical skills in [mention specific skills].

I am excited about the opportunity to contribute to [Company Name] and to grow as a professional. Thank you for considering my application.

Size: 188 KB

How to Use: Personalize this template by including your specific experiences, skills, and academic achievements related to the field of architecture.

Fresh Graduate Cover Letter for Customer Service Example

As a fresh graduate applying for a customer service position, your cover letter should highlight your communication skills, problem-solving abilities, and any customer service or sales-related experience. Here’s a sample:

I am writing to apply for the [Job Title] position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I believe my skills and experiences align with your needs.

During my part-time role at [Previous Company Name], I developed strong customer service skills and a solution-focused mindset. I also learned to handle customer complaints and maintain a positive customer experience.

I am excited about the possibility of bringing my unique blend of skills and experience to [Company Name]. Thank you for considering my application.

How to Use: Modify this customer service cover letter to include your own experiences, especially any roles or projects where you have demonstrated strong customer service skills.

Fresh Graduate Cover Letter for Internship Example

When applying for an internship as a fresh graduate, your cover letter should highlight your eagerness to learn, relevant coursework, and any academic or extracurricular achievements. Here’s a sample:

Dear [Hiring Manager’s Name],

I’m excited to apply for the internship position at [Company Name] which I discovered on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I’m eager to apply my knowledge in a practical setting.

During my university career, I excelled in [mention specific courses or projects], which I believe will be beneficial for this role. My professors commended my [mention specific skills or attributes], and I’m confident these will be valuable in this internship.

Thank you for considering my application. I am looking forward to the possibility of contributing to [Company Name].

How to Use: Modify this template by including your specific academic and extracurricular achievements. Highlight skills and experiences that align with the internship role.

Fresh Graduate Cover Letter for Bank Teller Example

A fresh graduate cover letter for a bank teller position should showcase your attention to detail, mathematical skills, and any relevant internships or part-time roles. Here’s a sample:

I am writing to apply for the Bank Teller position at [Company Name] that I saw advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name], and I am eager to apply my skills in the banking industry.

During my time at university, I took several courses in banking and finance, which have given me a solid understanding of banking principles. I also completed an internship at [Internship Company Name], where I developed strong customer service skills.

I am excited about the possibility of bringing my dedication and strong work ethic to [Company Name]. Thank you for considering my application.

How to Use: Personalize this template by including your specific experiences, especially any roles or projects where you have demonstrated relevant skills.

Fresh Graduate Cover Letter for Finance Management Example

Applying for a position in finance management as a fresh graduate necessitates a cover letter that highlights analytical skills, attention to detail, and knowledge of financial principles. Consider this example:

I am excited to apply for the Finance Management trainee position at [Company Name] that I learned about from [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Degree Name], I am eager to bring my financial acumen to your team.

My coursework in corporate finance, investment strategies, and business valuation, along with my proficiency in Excel, makes me a strong candidate for this position. During my internship at [Internship Company Name], I gained hands-on experience in financial reporting and analysis.

I am confident that I can contribute to [Company Name]’s goals and look forward to potentially joining your team. Thank you for considering my application.

How to Use: Modify this  finance cover letter  to fit your specific skills and experiences. Highlight academic and internship experiences relevant to finance management.

Fresh Graduate Cover Letter for Job Application Example

For a fresh graduate job application, the cover letter should exhibit transferable skills, academic knowledge, and a willingness to learn. Here is an example:

I am writing to express my interest in the [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a degree in [Degree Name] and am eager to apply my academic knowledge in a professional setting.

During my time at [University Name], I excelled in [mention specific courses or projects]. I am confident that these experiences have prepared me well for the responsibilities of the [Job Position].

I am excited about the possibility of joining the [Company Name] team and am confident that I can contribute to your mission. Thank you for considering my application.

How to Use: This general template can be adapted to any job application. Include specifics about your degree and university experience, and tailor the letter to the job responsibilities.

Fresh Mechanical Engineering Graduate Cover Letter Example

A cover letter for a fresh mechanical engineering graduate should emphasize technical knowledge, hands-on experiences during internships or projects, and problem-solving skills. Here is an example:

I am writing to apply for the Mechanical Engineer position at [Company Name] that was advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Mechanical Engineering and I am excited to apply the skills I have acquired in a practical setting.

During my university studies, I undertook a project on [briefly describe a project or achievement], which honed my problem-solving and teamwork skills. My internship at [Internship Company Name] gave me hands-on experience in designing mechanical systems and conducting failure analysis, both of which are critical for the [Job Position].

I am eager to bring my engineering skills to [Company Name] and contribute to your ongoing projects. Thank you for considering my application.

How to Use: Modify this template to fit your specific skills and experiences. Highlight academic and internship experiences relevant to mechanical engineering.

Sample Fresh Graduate Cover Letter Example

A general cover letter sample for fresh graduates across fields may look like this:

I am writing to apply for the position of [Job Position] at [Company Name], as advertised on [Job Advertisement Source]. Having recently graduated from [University Name] with a degree in [Degree Name], I am excited to bring my skills and knowledge to your team.

Throughout my academic career, I have demonstrated [mention specific skills or accomplishments]. These experiences have equipped me with the ability to [describe how these experiences will benefit the job role].

I look forward to the opportunity of discussing my application with you further. Thank you for considering my application.

How to Use: This is a broad fresh graduate cover letter template that can be modified to suit any job application. Replace the placeholders with your specific details and tailor the skills and experiences to match the job description.

Fresh Graduate Cover Letter for Human Resource Example

A fresh graduate applying for a position in human resources should highlight their understanding of employee relations, data analysis, and legal regulations. Let’s consider this example:

I am excited to apply for the Human Resource Assistant position at [Company Name] as advertised on [Job Advertisement Source]. I recently graduated from [University Name] with a Bachelor’s degree in Human Resources Management and am eager to start my career in your esteemed organization.

During my final year, I completed an internship with [Company Name], where I gained firsthand experience in employee relations, HR software, and legal compliance. I believe these skills will greatly contribute to your team.

I look forward to the possibility of contributing to [Company Name]. Thank you for considering my application.

How to Use: Customize this human resource cover letter with your details. Emphasize any internship experiences, HR-related coursework, or capstone projects.

Fresh Graduate Cover Letter for Accounting Example

For an accounting position, a fresh graduate should emphasize their proficiency with accounting software, attention to detail, and understanding of accounting principles. Here’s an example:

I am writing to apply for the Accountant position at [Company Name] advertised on [Job Advertisement Source]. I am a recent graduate from [University Name] with a Bachelor’s degree in Accounting, ready to start my career in the field.

At university, I took part in an intensive Accounting practicum where I developed strong analytical skills and familiarity with popular accounting software, such as QuickBooks and Sage. I am confident that my skills will contribute to [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing it further with you.

How to Use: Adapt this letter by including specific coursework or projects relevant to the job role. You can also mention certifications (like CPA) if you have any.

Fresh Graduate Cover Letter for Business Administration Example

For a Business Administration role, a fresh graduate can underline their understanding of business processes, organizational behavior, and project management. Here is a great example:

I’m thrilled to apply for the Business Administration Trainee position at [Company Name], as posted on [Job Advertisement Source]. I am a recent graduate from [University Name] with a degree in Business Administration and am keen to apply the knowledge and skills I have acquired in a practical setting.

As part of my course, I have completed projects in areas such as project management, organizational behavior, and business strategy. I believe these experiences will be beneficial to [Company Name] and align with the duties of the position.

I look forward to the opportunity to discuss my application further.

How to Use: Replace the brackets with your own information, and feel free to highlight any specific business administration projects or internships that would make you a strong candidate.

Fresh Graduate Cover Letter for Interior Design Example

A fresh graduate applying for an Interior Design role might want to highlight their creativity, knowledge of design software, and understanding of design principles. Here’s a sample:

I am writing to apply for the Interior Designer position at [Company Name] listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Interior Design, I am eager to apply my creative skills and education in a practical setting.

I have developed a keen eye for design and a proficiency in [mention design software], which I believe align well with the job description. In addition, my senior year project, which involved redesigning a commercial space, has given me practical experience that I can bring to your team.

Sincerely, [Your Name]

How to Use: Be sure to include details about your design software skills and any hands-on experience from school projects or internships.

Fresh Graduate Cover Letter for Graphic Designer Example

A graphic designer cover letter for fresh graduate can highlight their creative skills, software expertise, and understanding of design principles. Here’s a sample:

I am excited to apply for the Junior Graphic Designer position at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in Graphic Design, I am passionate about visual communication and eager to put my creativity to work.

In my coursework, I honed my skills in Adobe Creative Suite, which I understand is a requirement for this position. My portfolio, which I have included as an attachment, demonstrates a variety of design skills including typography, color theory, and digital illustration.

I look forward to potentially discussing my qualifications further.

How to Use: Replace the placeholders with your details. Make sure to highlight any specific graphic design software skills or projects that you have worked on.

General Fresh Graduate Cover Letter Example

For a more general application, a fresh graduate might highlight transferable skills, academic achievements, and eagerness to learn. Here’s an example:

I am eager to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate from [University Name] with a degree in [Your Degree], I am confident that my academic achievements and passion for learning will make me a strong candidate for this role.

I have honed my skills in research, project management, and teamwork during my time at university and I’m excited to bring these skills to a professional setting.

How to Use: Be sure to include information about your degree and any transferable skills that would be relevant to the role you’re applying for.

Fresh College Graduate Cover Letter Example

For fresh college graduates, a cover letter might highlight academic accomplishments, internships, and relevant coursework. Here’s a sample:

I’m thrilled to apply for the [Job Title] role at [Company Name] advertised on [Job Advertisement Source]. As a recent graduate from [University Name], I have a strong educational foundation in [Your Major], and I am eager to bring my knowledge and enthusiasm to this role.

During my time in college, I completed an internship at [Internship Company] where I gained experience in [describe what you learned or did]. I believe this experience, coupled with my academic accomplishments, makes me a strong fit for this role.

How to Use: Replace the placeholders with your details. Highlight any internships, relevant coursework, or academic accomplishments that make you a strong candidate for the role.

Fresh Graduate Cover Letter for Technician Example

A technician’s cover letter would showcase technical skills, practical experience, and relevant academic knowledge. Here’s a sample:

I am excited to apply for the Technician position at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University/College Name] with a degree in [Your Degree], I am well equipped with the theoretical knowledge and practical training necessary for this role.

During my academic tenure, I gained hands-on experience in troubleshooting, maintaining and repairing various types of equipment, which I believe will serve me well in this role. I am confident in my ability to quickly learn and adapt to new systems and procedures.

How to Use: Personalize this letter by including specific details about the technical skills and experience you possess that align with the job requirements.

Fresh Graduate Cover Letter for IT Job Example

An IT job cover letter would showcase software and hardware knowledge, problem-solving skills, and relevant academic achievements. Here’s an example:

I am thrilled to apply for the IT Specialist role at [Company Name], as advertised on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in Information Technology, I am excited to apply my skills in a practical setting.

During my studies, I excelled in my coursework on networks, databases, and user support. I also gained practical experience through an internship at [Company Name], where I honed my problem-solving skills and learned to provide excellent customer service.

How to Use: Replace the placeholders with your specific details. Be sure to emphasize any coursework, internships, or skills that are relevant to the role you’re applying for.

Recent Graduate Cover Letter Example

A recent graduate can highlight their academic achievements, eagerness to contribute, and transferable skills. Here’s an example:

I am excited to apply for the [Job Title] role at [Company Name], as listed on [Job Advertisement Source]. As a recent graduate of [University Name] with a degree in [Your Degree], I am confident in my ability to make a meaningful contribution to your team.

Throughout my academic career, I have consistently demonstrated a strong work ethic, critical thinking skills, and the ability to meet deadlines. I am eager to apply these skills in a professional setting and believe I would make a valuable addition to your team.

How to Use: Fill in the placeholders with your personal details. Be sure to emphasize your strengths and any skills or experiences that make you a strong fit for the role.

Fresh Computer Science Graduate Cover Letter Example

A cover letter for a Computer Science graduate would highlight programming skills, problem-solving abilities, and project experience. Here’s a sample:

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [Job Advertisement Source]. As a recent Computer Science graduate from [University Name], I have a solid foundation in data structures, algorithms, and software engineering principles.

I have honed my coding skills through a variety of group projects and independent work, using languages like Java, Python, and C++. Additionally, my experience as an intern at [Company Name] allowed me to develop my problem-solving skills and learn to collaborate effectively with a team.

How to Use: Personalize this letter by including the specific programming languages and tools you’re familiar with. Mention any internships or projects that provided practical experience.

How do you Write a Cover Letter for a Fresh Graduate?

1. Start with a Formal Greeting: Address the hiring manager by their name, if it’s known. Otherwise, use a generic greeting like “Dear Hiring Manager.”

2. Open with Enthusiasm: State the position you’re applying for and express your excitement about the opportunity.

3. Highlight Relevant Skills and Experiences: Discuss your academic achievements, internships, and any skills that make you a good fit for the role.

4. Show Your Knowledge of the Company: Demonstrate that you’ve researched the company and explain why you’re interested in working there.

5. Close with a Call to Action: Thank the hiring manager for considering your application and express your interest in discussing the position further.

Tips for Fresh Graduate Cover Letter Format

1. Keep It Brief: Limit your cover letter to a single page.

2. Use a Professional Tone: Write in a formal, respectful tone. Avoid using slang or overly casual language.

3. Customize Each Letter: Tailor each cover letter to the specific job you’re applying for. Highlight the skills and experiences that are most relevant to the role.

4. Proofread: Ensure your cover letter is free of spelling and grammar mistakes. Consider having someone else read it over as well.

Writing a cover letter as a fresh graduate can be a challenging task. However, by carefully highlighting your academic achievements, skills, and enthusiasm for the role, you can make a strong impression on hiring managers. Remember to tailor each cover letter to the specific job you’re applying for and to proofread carefully.

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

The University of Chicago The Law School

Judicial internship sample cover letter.

[Your street address] [City], [State (2 letter abbreviation)] [Zip Code] [Phone Number] [UChicago Email Address]

December 1, 2024

The Honorable [First Name] [Last Name] United States District Court for the Northern District of Illinois 219 S. Dearborn Street, Suite 1486 Chicago, IL 60604

Dear Judge [Last Name]:

I am a first-year law student at The University of Chicago Law School writing to apply to your summer 2025 judicial internship position. I believe my strong legal research and writing skills would allow me to contribute to the important work of your chambers. As an aspiring litigator, I am also eager for the opportunity to gain firsthand experience in federal court. Having grown up in the Chicago suburbs, I plan to practice here following graduation. I am fortunate to have summer funding available from my law school for legal volunteer work.

My academic and work experiences have prepared me for this role. As a senior at Northwestern University, I wrote an honors thesis on how public policy influences the development of high tech industries. In the process, I examined the intersection of the government and the economy, conducting extensive research and authoring a clear and precise academic paper. During my internship with the United States House of Representatives, I quickly and thoroughly reviewed proposed legislation and drafted memoranda analyzing the impact on existing law. My legal coursework, including a memorandum on the ministerial exception in employment discrimination, has refined my research and writing, and by pursuing a judicial internship, I hope to continue improving these skills in a practical setting.

Please find my resume and writing sample attached for your review. My law school transcript should be available by late January. Thank you for your consideration, and I look forward to hearing from you.

/s/ Sally Student

Sally Student

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FACT FOCUS: A look at false claims around Kamala Harris and her campaign for the White House

Democrats are quickly rallying around Vice President Kamala Harris as their likely presidential nominee after President Joe Biden’s ground-shaking decision to bow out of the 2024 race.

Vice President Kamala Harris arrives to speak from the South Lawn of the White House in Washington, Monday, July 22, 2024, during an event with NCAA college athletes. This is her first public appearance since President Joe Biden endorsed her to be the next presidential nominee of the Democratic Party. (AP Photo/Alex Brandon)

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The announcement that Vice President Kamala Harris will seek the Democratic nomination for president is inspiring a wave of false claims about her eligibility and her background. Some first emerged years ago, while others only surfaced after President Joe Biden’s decision to end his bid for a second term.

Here’s a look at the facts.

CLAIM: Harris is not an American citizen and therefore cannot serve as commander in chief.

THE FACTS: Completely false . Harris is a natural born U.S. citizen. She was born on Oct. 20, 1964, in Oakland, California, according to a copy of her birth certificate, obtained by The Associated Press.

Her mother, a cancer researcher from India, and her father, an economist from Jamaica, met as graduate students at the University of California, Berkeley.

Under the 14th Amendment to the Constitution, anyone born on U.S. soil is considered a natural born U.S. citizen and eligible to serve as either the vice president or president.

“All persons born or naturalized in the United States, and subject to the jurisdiction thereof, are citizens of the United States and of the State wherein they reside,” reads the amendment.

There is no question or legitimate debate about whether a citizen like Harris is eligible to serve as president or vice president, said Jessica Levinson, a professor at Loyola Law School.

“So many legal questions are really nuanced — this isn’t one of those situations,” Levinson told the AP on Monday.

Still, social media posts making the debunked assertion that Harris cannot serve as president went viral soon after Biden announced Sunday that he was dropping out of the race and would back Harris for president.

“Kamala Harris is not eligible to run for President,” read one post on X that was liked more than 34,000 times. “Neither of her parents were natural born American citizens when she was born.”

False assertions about Harris’ eligibility began circulating in 2019 when she launched her bid for the presidency. They got a boost, thanks in part to then-President Donald Trump, when Biden selected her as his running mate.

“I heard today that she doesn’t meet the requirements,” the Republican said of Harris in 2019.

CLAIM: Harris is not Black.

THE FACTS: This is false. Harris is Black and Indian . Her father, Donald Harris, is a Black man who was born in Jamaica. Shyamala Gopalan, her mother, was born in southern India. Harris has spoken publicly for many years, including in her 2019 autobiography , about how she identifies with the heritage of both her parents.

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Despite ample evidence to the contrary, social media users are making erroneous claims about Harris’ race.

“Just a reminder that Kamala Harris @KamalaHarris isn’t black,” reads one X post that had received approximately 42,000 likes and 20,400 shares as of Monday. “She Indian American. She pretends to be black as part of the delusional, Democrat DEI quota.”

But Harris is both Black and Indian. Indeed, she is the first woman, Black person and person of South Asian descent to serve as vice president. This fact is highlighted in her biography on WhiteHouse.gov and she has spoken about her ethnicity on many occasions.

Harris wrote in her autobiography, “The Truths We Hold: An American Journey,” that she identifies with the heritage of both her mother and father.

“My mother, grandparents, aunts, and uncle instilled us with pride in our South Asian roots,” she wrote. “Our classical Indian names harked back to our heritage, and we were raised with a strong awareness and appreciation for Indian culture.”

In the next paragraph, she adds, “My mother understood very well that she was raising two black daughters.” Harris again refers to herself as a “black woman” in the book’s next chapter.

CLAIM: Harris got her start by having an affair with a married man, California politician Willie Brown.

THE FACTS: This is missing some important context. Brown was separated from his wife during the relationship, which was not a secret.

Brown, 90, is a former mayor of San Francisco who was serving as speaker of the California State Assembly in the 1990s when he and Harris were in a relationship. Brown had separated from his wife in 1982.

“Yes, we dated. It was more than 20 years ago,” Brown wrote in 2020 in the San Francisco Chronicle under the article title, “Sure, I dated Kamala Harris. So what?”

He wrote that he supported Harris’ first race to be San Francisco district attorney — just as he has supported a long list of other California politicians, including former House Speaker Nancy Pelosi, former Sen. Dianne Feinstein and Gov. Gavin Newsom.

Harris, 59, was state attorney general from 2011-2017 and served in the Senate from 2017 until 2021, when she became vice president. She has been married to Doug Emhoff since 2014.

Harris’ critics have used the past relationship to question her qualifications, as Fox News personality Tomi Lahren did when she wrote on social media in 2019: “Kamala did you fight for ideals or did you sleep your way to the top with Willie Brown.” Lahren later apologized for the comment.

Trump and some of his supporters have also highlighted the nearly three-decade old relationship in recent attacks on Harris .

CLAIM: An Inside Edition clip of television host Montel Williams holding hands with Harris and another woman is proof that Harris was his “side piece.”

THE FACTS: The clip shows Montel with Harris and his daughter, Ashley Williams. Harris and Williams, a former marine who hosted “The Montel Williams Show” for more than a decade, dated briefly in the early 2000s.

In the clip, taken from a 2019 Inside Edition segment , Williams can be seen posing for photographs and holding hands with both women as they arrive at the 2001 Eighth Annual Race to Erase MS in Los Angeles.

But social media users are misrepresenting the clip, using it as alleged evidence that Harris was Montel’s “side piece” — a term used to describe a person, typically a woman, who has a sexual relationship with a man in a monogamous relationship.

Williams addressed the false claims in an X post on Monday, writing in reference to the Inside Edition clip, “as most of you know, that is my daughter to my right.” Getty Images photos from the Los Angeles gala identify the women as Harris and Ashley Williams.

In 2019, Williams described his relationship with Harris in a post on X, then known as Twitter.

“@KamalaHarris and I briefly dated about 20 years ago when we were both single,” he wrote in an X post at the time. “So what? I have great respect for Sen. Harris. I have to wonder if the same stories about her dating history would have been written if she were a male candidate?”

CLAIM: Harris promised to inflict the “vengeance of a nation” on Trump supporters.

THE FACTS: A fabricated quote attributed to Harris is spreading online five years after it first surfaced.

In the quote, Harris supposedly promises that if Trump is defeated in 2020, Trump supporters will be targeted by the federal government: “Once Trump’s gone and we have regained our rightful place in the White House, look out if you supported him and endorsed his actions, because we’ll be coming for you next. You will feel the vengeance of a nation.”

The quote was shared again on social media this week. One post on X containing an image of the quote was shared more than 22,000 times as of Monday afternoon.

The remarks didn’t come from Harris , but from a satirical article published online in August 2019. Shortly after, Trump supporters like musician Ted Nugent reposted the comments without noting they were fake.

CLAIM: A video shows Harris saying in a speech: “Today is today. And yesterday was today yesterday. Tomorrow will be today tomorrow. So live today, so the future today will be as the past today as it is tomorrow.”

THE FACTS: Harris never said this. Footage from a 2023 rally on reproductive rights at Howard University, her alma mater, was altered to make it seem as though she did.

In the days after Harris headlined the Washington rally, Republicans mocked a real clip of her speech, with one critic dubbing her remarks a “word salad,” the AP reported at the time .

Harris says in the clip: “So I think it’s very important — as you have heard from so many incredible leaders — for us, at every moment in time, and certainly this one, to see the moment in time in which we exist and are present, and to be able to contextualize it, to understand where we exist in the history and in the moment as it relates not only to the past, but the future.”

NARAL Pro-Choice America, an abortion rights nonprofit whose president also spoke at the rally, livestreamed the original footage. It shows Harris making the “moment in time” remark, but not the “today is today” comment.

The White House’s transcript of Harris’ remarks also does not include the statement from the altered video. Harris’ appearance at the event came the same day that Biden announced their reelection bid .

Find AP Fact Checks here: https://apnews.com/APFactCheck .

Watch CBS News

Read Obama's full statement on Biden dropping out

Updated on: July 21, 2024 / 11:00 PM EDT / CBS News

Former President Barack Obama issued a statement on Sunday afternoon, hours after President Biden announced he was dropping out of the presidential race .

Obama weighed in on his former vice president's unprecedented decision to step aside for what Mr. Biden said was the good of the Democratic Party and the country. Notably, Obama did not name or endorse Vice President Kamala Harris to be the nominee, even though Mr. Biden said she had his "full support and endorsement."

Read Obama's full statement below:

"Joe Biden has been one of America's most consequential presidents, as well as a dear friend and partner to me. Today, we've also been reminded — again — that he's a patriot of the highest order.   Sixteen years ago, when I began my search for a vice president, I knew about Joe's remarkable career in public service. But what I came to admire even more was his character — his deep empathy and hard-earned resilience; his fundamental decency and belief that everyone counts.   Since taking office, President Biden has displayed that character again and again. He helped end the pandemic, created millions of jobs, lowered the cost of prescription drugs, passed the first major piece of gun safety legislation in 30 years, made the biggest investment to address climate change in history, and fought to ensure the rights of working people to organize for fair wages and benefits. Internationally, he restored America's standing in the world, revitalized NATO, and mobilized the world to stand up against Russian aggression in Ukraine.   More than that, President Biden pointed us away from the four years of chaos, falsehood, and division that had characterized Donald Trump's administration. Through his policies and his example, Joe has reminded us of who we are at our best — a country committed to old-fashioned values like trust and honesty, kindness and hard work; a country that believes in democracy, rule of law, and accountability; a country that insists that everyone, no matter who they are, has a voice and deserves a chance at a better life.   This outstanding track record gave President Biden every right to run for re-election and finish the job he started. Joe understands better than anyone the stakes in this election — how everything he has fought for throughout his life, and everything that the Democratic Party stands for, will be at risk if we allow Donald Trump back in the White House and give Republicans control of Congress.   I also know Joe has never backed down from a fight. For him to look at the political landscape and decide that he should pass the torch to a new nominee is surely one of the toughest in his life. But I know he wouldn't make this decision unless he believed it was right for America. It's a testament to Joe Biden's love of country — and a historic example of a genuine public servant once again putting the interests of the American people ahead of his own that future generations of leaders will do well to follow.   We will be navigating uncharted waters in the days ahead. But I have extraordinary confidence that the leaders of our party will be able to create a process from which an outstanding nominee emerges. I believe that Joe Biden's vision of a generous, prosperous, and united America that provides opportunity for everyone will be on full display at the Democratic Convention in August. And I expect that every single one of us are prepared to carry that message of hope and progress forward into November and beyond.   For now, Michelle and I just want to express our love and gratitude to Joe and Jill for leading us so ably and courageously during these perilous times — and for their commitment to the ideals of freedom and equality that this country was founded on."

• Kamala Harris
• Barack Obama

S. Dev is a news editor for CBSNews.com.

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