powerpoint eight easy ways to make your presentation stand out

12 PowerPoint design tips to make your presentations stand out!

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PowerPoint continues to be a mainstay in most organisations.

And for good reason! PowerPoint (PPT) presentations can be the secret weapon that turns a simple investment pitch, internal knowledge update, or sales deck into something no one can ignore.

There’s an almost endless number of ways to utilise a PPT presentation. But after decades of “death by PowerPoint”, your audience might be a little wary of watching them.

With that in mind, let’s look at how to create truly engaging presentations with 12 PPT design tips from the experts at Design Buffs .

12 PPT design tips for design-savvy businesses

Resist the allure of the ‘Dissolve’ transition and hold fire on that eighth bullet point. Just because PowerPoint has all the design features and capabilities you could need, that doesn’t mean you need to use them.

Follow these simple but effective PPT design tips, instead, and you’ll be delivering PowerPoint presentations that keep everyone engaged.

PPT Design Tip 1: Use text sparingly

The point of a PowerPoint is to power your presentation. It’s supposed to be a visual tool that supports what you’re saying. So why do so many people insist on packing their slides full of text?

The text you use in your presentation shouldn’t be exactly what you’re saying out loud. Use text to emphasise key points or provide further context to your speech at a glance.

PPT Design Tip 2: Follow the 6x6 rule

One of the most common problems we see on PPT presentations is an overwhelming amount of text — normally accompanied by the presenter reading out the very same words. That’s not what PowerPoint is for.

The rule of thumb for how much text to include per slide is what we call the 6x6 rule.

Slides should have no more than 6 lines of text, with no more than 6 words per line. This helps to reinforce your main points rather than distracting your audience by giving them a novel to read on the screen.

PPT Design Tip 3: Keep your text readable

This may seem like an obvious PPT design tip, but how many times have you been forced to watch a presentation backed with Papyrus and Jokerman fonts? Sure, it can add a little character to your presentation, but it’s far from professional.

Any text that does make it onto your presentation should be an appropriate size and font. We recommend around 32pt, sans serif fonts to ensure it’s easy to read for everyone. Use colour to pick out keywords and limit punctuation (yes, we mean no use (or overuse) of exclamation marks!).

PPT Design Tip 4: Make single points, not paragraphs

If your piece of text takes more than a couple of seconds to read, remove it. Because when your audience is busy reading, they aren’t listening to what you’re saying.

For your message to land, you need to keep your audience’s focus. So instead of paragraphs of text, use simple, single, sentences — and consider a bullet point format.

PPT Design Tip 5: Stick to the natural reading order

Most Western languages read from left to right.

You’re doing it as you skim-read this article right now!

So make sure your PPT design is empathetic to skimmers — put the most important words at the start of the sentence and display titles in a larger font, to the top left of your main text.

PPT Design Tip 6: Keep slide design simple

Pretty is good. Pretty looks appealing. But what makes a PowerPoint great or not is more about graphic design than illustration .

Consistency and clarity are key for a PowerPoint presentation. Create a simple design template and stick to that theme for each slide. This helps your audience to understand your presentation better as they can look in the same areas on each slide to receive information.

PPT Design Tip 7: Avoid too many special effects

PowerPoint is full of really cool features and special effects, but use too many and your impactful presentation quickly turns into a dated 80’s sitcom.

Treat special effects, like transitions and animations, as you would any other component of your slide deck. Use them sparingly — that way, when you do throw out a text fly-in or funky transition, it serves a real purpose.

PPT Design Tip 8: Use high-quality images

It’s time to ditch the clip art. We’ve all seen the built-in, cookie-cutter clip art images a million times by now. Not only are we tired of seeing them, but they offer next-to-no impact at all.

Any images you use in a presentation should be top quality. That means having relevant meaning and high enough resolution . If you’re unsure if an image you want to use will cut it, simply test the slide on the projector. Does it pixelate? If you remove the text from the slide, can the visual still carry the message? It’s better to be safe than sorry!

PPT Design Tip 9: Keep everything relevant

Speaking of relevance… a slideshow should be a tool that supports your main message. It’s a facilitation technique, and the design is not supposed to take centre stage.

As such, everything in your PowerPoint should be relevant to the points you’re trying to make. Each graphic, piece of text, transition and animation should reflect what you’re saying.

This will help keep your audience’s focus.

PPT Design Tip 10: Don’t be afraid of “empty” space

Just like silence in a conversation, too many people rush to fill empty space. In a PPT presentation, this results in a cluttered, confusing chart deck — one that totally detracts from the point you’re trying to make.

Try to leave at least a third of each chart empty. We dare you!

PPT Design Tip 11: Back off the colours

Less is also more when it comes to your colour palette.

Bright colours may grab attention, but too much can overwhelm your audience. And multicoloured text reduces readability, especially at a distance. Stick to dark text on a light background, or light text on a dark background, to ensure maximum readability.

Most companies will have specific design guidelines for their official documentation. This often indicates suitable colours for any B2B communication, including PowerPoint presentations.

PPT Design Tip 12: Speed up loading times with optimised images

Waiting for a slide to load is a sure-fire way of tanking your presentation flow.

Before you know it, you’re trying to fill the gap with small talk or a terrible joke. Not only is this incredibly awkward for everyone involved, but it can undermine your message.

It might be tempting to just drag-and-drop images into your PPT straight from your desktop or the web. But this simple method could also be your downfall, as the slideshow becomes clogged with too high-resolution images and large, heavy file sizes.

We recommend optimising your images to fit the presentation format you will be using. If you’re using an HD Projector, for example, you should compress your images to a HD setting of 330 PPI.

If you’re printing your slideshow to be passed around the audience, compressing the images to 220 PPI does the trick.

Ditch the guesswork and get your PowerPoints up to speed

If any of these PPT design tips flew over your head, don’t panic. Design Buffs offer support to B2B marketing and sales teams, no matter how big or small they may be.

We’ll take responsibility for font sizes, image optimisation and everything else so that you can stand up in front of your audience and get yourself heard .

Get in touch today to find out how .

Design Buffs is a Creative-as-a-Service solution that elevates and brings your brand to life with technology-enabled design solutions that meet the day-to-day needs of B2B teams worldwide.

Design Buffs is the only creative-as-a-subscription solution that tackles the day-to-day design needs of ambitious B2B teams globally, by providing access to creative talent supported by technology and amazing human beings, in an era where high quality design, speed, access, and convenience matters.

How to make your powerpoint presentation stand out

Do you want create effective, compelling slides for your Powerpoint presentation? Many people have been through too many presentations with info-loaded slides that don’t seem to stick.

Have you ever been in the back row of a class or seminar, and the presenter asks you to read something extremely small and long on the screen?

You’ve probably seen slides that are word clouds of rainbow colors mashed together, or perhaps a layout of misshapen images that are sprinkled all over.

These are very amateur errors you can avoid when you design your own.

There are simple ways to create a beautifully designed powerpoint and you do not need to be a professional designer!

Your next presentation can be an engaging presentation simply by reading this article!

We offer a few ways and simple tips on how to make a stunning powerpoint presentation today. In no time, you can learn how to use Powerpoint effectively and be in your best presentation mode.

Do you have any tricks and tips for creating engaging and interactive presentations? Comment below.

Powerpoint Presentation Tips:

Tell a story by planning your content out before you think of your visual elements

A great example of how content planning informs design is first coming up with a great title. For eg, if you are doing a presentation on increasing literacy for children in school, you could think of what major points you could make for your presentation and craft a title like “How to Fund for Middle Grade Fiction and Non-Fiction Books” versus something to broad like “Get Kids Reading”.

When you define like this, in this example, you can find middle grade children photos versus a wide range of children at different ages, and you can make the Powerpoint geared to finance and grant funding, so you may consider a template that looks like more like a business presentation than say a Powerpoint presentation that looks like it was meant for children.

Another great example is making a list of topics and editing it like you would a paper, so you can work on the flow before spending too much time on the design.

Establish a consistent layout or use your branding

Really, you can do a lot with one slide in seeing which colours, fonts and images work for you. But if you want to get in deeper, you can start with designing three slides: your title slide, a list slide and a slide with a blurb and photo.

Once you design these three, you can use the style for the Powerpoint, and keep it clean and consistent on any new slide you create.

You can even train your viewer with your slide design, and as long as a text box is properly aligned and you add images and crop images well, you do not need advanced techniques to make it look clean.

Align objects well together with proper white space, and your Powerpoint presentation will already look better than most out there.

Whether you workshop one slide or want to create a presentation template for your presentation, we will go step by step on how to create a simple template.

1. Use effective fonts for your presentation template

You can get a lot of using one main font and playing with its types: italic, light, regular, semi-bold, bold and extra bold, and you can also use size to create a hierarchy.

For instance, you can make all titles bold and size 44; all sub titles semi-bold and size 40; and the body font regular and size 30, and as long as the entire slide follows this order, things will look clean and consistent.

But if you would like variety, pick two fonts to use and do not use more than that. One font should be clean and readable, like Times New Roman, Arial or any font that is similar.

The other font can be a decorative font like a handwritten looking one or one that like Times or Arial but may be bolder or thin and spaced out more like Bebas Neue or Impact.

Whatever the theme is for your PowerPoint. You should still set a hierarchy like setting titles to size 44, sub titles to size 40, and body font to size 30 to keep the design consistent!

When You Should Use Animation

Like font, it is best if you only pick a few colours for your presentation.

You can use colour wheel theories. Primary colors in the RGB color wheel are the colors that, added together, create pure white light. Secondary colors are colors that result from mixing two primary colors. Tertiary colors are colors made by combining a secondary color with a primary color.

• Complementary - Two colors that are on opposite sides of the color wheel.
• Analogous - Three colors that are side by side on the color wheel.
• Triadic - Three colors that are evenly spaced on the color wheel.
• Tetradic - Four colors that are evenly spaced on the color wheel.

A sweet spot is about 1-3 colours.

Even the most creative themes have only a few colour.

Think of the most effective brands and what are their colour schemes?

Think of Apple, Microsoft, Facebook, Instagram, or Twitter – they have one key colour and maybe one or two more colours associated with them.

The most common trio in design is black, white and red.

This is because white is easy to read on and black offers the maximum amount of contrast as the text on white, and red is a great accent colour.

When picking colours, you could start with your branding colours or simply think which colours are readable.

Would white and teal work in terms of reading? Probably not. But a nice navy blue and white would. And if you choose an accent to navy and white, looking at a colour wheel would show you perhaps choosing yellow would be a nice compliment.

An engaging presentation relies on people being able to read it and for their eyes not to get distracted by too many colours in the powerpoint slides.

The last thing you want is your slide deck to look too gaudy and bright for your audience to read.

A way of thinking of colour and seeing its use in the real world is this: the next time you are in a cafe or fast-food restaurant, what colour and design are their menus? Menus have a detailed list of items but they’re very easy to use and very well designed in terms of colour and readability.

A photo or video is worth a thousand words in a presentation

A photo can illustrate a point or concept without words and within seconds, so use images to your advance.

You could use a free resource website like Unsplash to find photos for your presentation. There are also sites like Shutterstock, Freepik, Pexels and many more if you need free photo content. Shutterstock and Freepik also have premium options that allow you to source high quality content at your fingertips.

Here are some general tips for photo usage:

Use images that supplement your point and not generic ones - think deeply about the message being conveyed in the image you select, when you crop your images, make that crop consistent wherever you can. will you use a square photo, a top banner or left banner try to use it a few times, even if there are slides that vary the shape and size in between., could the slide be an entire image with a few words or no words, if the image conveys what you are saying perfectly, consider using the image as a background, with a black or white overlay on it with a minimal amount of words as stand out slides., also consider colour scheme or style of images. keeping the same tone can help the visual look., downsize the photos if you can - it will help if your powerpoint is running slow..

You could also use an animated gif or animate the images to appear one by one if you are presenting something that needs to be shown in steps.

You could also use something like a youtube video to convey an infographic or something that is lengthy to explain.

Whether you create your own video content or use content from sites like Youtube, they can be embedded into the Powerpoint and can convey complex messages in minutes.

This is great referential content to help you illustrate points that may take too long to convey without a visual.

You can have the video play as a full screen object, or you can have fun and put a graphic of a screen or maybe use a shape to play your video in.

Pay attention to white space in your presentations

One simple technique is to pay attention to white space in your powerpoint presentations. This is probably the most important of our powerpoint presentation tips.

White space is the area between design elements. It can be any color, texture, pattern, or even a background image.

In your presentation slides, make sure there is enough breathing space between images and text; that the reading order works with the design.

If an audience is reading left to right, would an image on the top or bottom stand out as they’re reading?

Try playing with placements. If you have an image of person staring off to left or right, it could be fun to try to place the text to the sight line.

Even if you were to use powerpoint templates, the first thing you’ll notice is that most of them will have a quarter to half an inch of space around all elements.

Consider consistently adding this padding space to your Powerpoint presentations.

Another great tip for your presentation slides is using size 30. This helps the text always be readable and consistent across all slides.

It is hard for people to read something smaller at a distance, so it should not be lower than that.

You may be wondering how you can use such a big size if you have lots of information, but see the following tips.

You should not be packing your powerpoint presentation with too much information to begin with.

No Sentences!

And even worse, if you have someone who cannot read your slides from a distance due to eyesight, they’re immediately excluded from a paragraph slide.

That type of information should be coming from you, or consider using an audience handout if something long and complex needs to be conveyed.

6x6 Rule in your presentation

Utilize geometric shapes in your presentation

Lastly, you can use shapes to your advantage as a visual aid or talking points in your presentation.

You can highlight a key piece of information in a coloured box off to the side in your presentation.

You can use a transparent black box over an image to overlay a quote and make it more readable.

Shapes should be an accent throughout in your presentation, to draw attention to key bits of information, quotes and stats.

Animations and transitions: keep your presentation simple

Though there are many powerpoint tricks out there, engaging presentations do not necessarily need a thousand animations and transitions.

Having your list lines appear one-by-one, or your slides appear with a simple fade can do wonders.

While it is nice to use something exciting like a burst of stars or a flip animation, you should save those for slides with exciting content but not all of them.

The animation and transition functions of PowerPoint should supplement your talking points and not take away from them.

During your presentation, ask questions and be present

When you're in presenter view, you can see your powerpoint notes, what's coming up next and the time you've spent in your presentation.

This is very helpful because you can see if you’re spending too long one slide, or if you’ve missed a point in your notes. The presenter view deck is an invaluable tool in quantifying how you perform your presentation.

However, you do not want it to distract from your presentation.

Practice until the Powerpoint is memorized in your head.

Before your presentation, you can talk to your audience members and see why they've come to hear you speak., an engaging powerpoint presentation requires both stunning visual design and the person behind it to be fully present in their delivery., use a presentation template.

There is also nothing wrong with using a powerpoint presentation template for your slide deck.

What if you just want to work on your performance and not the presentation design? Maybe you’re feeling more nervous and need to work through the public speaking component of it, which is a reality for many people.

Or, maybe you have multiple slides that would be too time consuming to have unique slide designs in your presentation.

For example, maybe you are creating educational documents or HR documents for your organization and doing one for each policy would take you several weeks had you done it by hand for all of them.

If this is the case, you may be wondering where can you find a powerpoint presentation template for your next slide deck?

There are plenty of free presentation resources out there where you can create presentation slides in seconds.

Free template sites:.

Canva is an easy to use design software that is free and also specializes in other designs besides slides. You can create effortless graphic design pieces in seconds with Canva.

Canva has thousands of customizable templates, which allows for team collaboration and a powerful presentation experience to impress any audience. Their editors can be used on web, mobile and desktop.

There are Powerpoint templates here that are free, and more quality ones with a Freepik license.

However, Freepik is geared towards those with some design knowledge.

They offer template images in which you will have to manipulate them in some kind of editing software like Adobe.

If you have this skill set, the quality of image templates here are quite polished, so this could be an essential tool in your arsenal.

SlidesGo is a great tool if you’re using Google Slides, and offers many free resources.

SlidesGo is actually a part of Freepik, and the side that offers the editable templates.

If you have a license for Freepik, consider utilizing SlidesGo as part of your subscription.

Slides Carnival

SlidesMania

SlideModel boasts 30,000+ PowerPoint Templates.

They are all download ready-made slides & 100% editable templates for your presentations.

There's also plenty of built in themes in Microsoft Powerpoint, Google Slides, and any other presentation software.

A powerpoint template can be a useful place to start in order to learn how to presentation design and change objects in powerpoint as well..

A Powerpoint presentation template is not only a learning tool but a time saving one too!

And if you purchase one, it is a small investment in that time save for future presentations.

You do not necessarily need a different looking template each time you present. If you establish one style, that can be your own brand and a way to build familiarity with your content.

And you can still create engaging and interactive presentations by using templates – like our points above, the major component of the presentation is you after all!

However you create slides only lends to your spectacular presentation!

If you need professional presentation help, you can contact the Presentation Geeks!

We believe everyone deserves a beautiful & professionally designed presentation..

In whatever job we had, we were always the go-to guys to help make the boss’ presentation look good.

We quickly realized that successful professionals are busy; their time is valuable.

It simply doesn’t make sense for them to dump hour upon hour into keeping up with design trends and learning the latest features of complex software.

They are experts at what they do, and we are experts at what we do.

And this was the birth of Presentation Geeks. A service designed for the professional who understands their time is valuable, and their expertise may not necessarily lie in design and digital manipulation.

Remember those Geeks in high school who you could get to do your homework and they always did an amazing job? Well, we grew up. And now we’re here to make you a star for your next presentation.

You’re a busy professional. Your time is too valuable to be wasted staring at a screen trying to figure out how to make your story visual.

Ultimately we understand how important your presentations are to your business life.

Whether it be a delivery to the board, a sales pitch, a medical presentation, or a company digital display, your presentation goes hand in hand with you. Contact us or feel free to ask us questions here .

Author:  Content Team

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Microsoft 365 Life Hacks > Presentations > PowerPoint Tips: Make The Most of Your Presentation

PowerPoint Tips: Make The Most of Your Presentation

Got a presentation coming up but you’re not that familiar with PowerPoint ? We can help you get started with some easy PowerPoint tips and tricks that’ll help you create an impactful presentation , no matter what the occasion.

Our PowerPoint for beginners tips will show you how to:

• Make an outline.
• Choose a theme.
• Find a font.
• Use visuals.
• Not use too much text.
• Limit your color.
• Use a free online “speaker coach”.

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Outline your presentation before you start. Don’t spend time making unnecessary slides for your presentation. Create an outline before you start. Not only will this make it easier to put the content on the slides, but it will also let you know how many slides you need to make. Rather than winging it and making slides as you go, use your outline to make your slides efficient and organized . Working without an outline can sometimes lead to jumbled slides with more information than you need.

Choose a theme and template. Not everybody is a graphic designer, so coming up with the perfect slide theme and template can seem hard. Thanks to PowerPoint templates, it isn’t. Find a free online template that gives you the design, layout, color scheme, and aesthetic you want. Be sure to choose something that fits what you’re talking about (e.g. Don’t use a whimsical theme with bright colors and butterflies if you’re presenting a serious topic.)

Find the right font . Knowing which font to use for your presentation isn’t always easy. When it comes to the basics of selecting the best font, follow best-practice recommendations that say an easy-to-read sans-serif font is preferred. Fonts like Arial, Calibri, Helvetica, and others like it make for simple fonts that are easy to read. Although, there are some serif fonts that still look great on PowerPoint and are easy to read on high-resolution screens. When you’re building out the format of your slides, a great way to distinguish the title section from the body text is by using a different font for each or bolding your title font.

Use visuals . Words on a page aren’t nearly as engaging as visuals. Keep your audience’s attention during your presentation by using visuals like graphics, animations, photos, and videos. PowerPoint makes it easy to insert clipart, tables, graphs, and much more by using the features built into the program. You can also include gifs and YouTube videos to up the ante on your presentation.

While it’s great to use fun gifs or YouTube videos to enhance your presentation, don’t go crazy. Eventually, your audience will get tired of looking at a five-second loop on a gif as you speak, and videos don’t always have the impact you want. Videos can be distracting to your audience because they change the pace of your presentation, so it’s a good idea to limit the number of videos you include.

Tip: If you’re going to lay words over a picture, use a colored box with the opacity down around 50% to create more contrast between the image and the words.

Limit your text. Your audience doesn’t want to read; they want to listen to you. Don’t fill your slides with long sentences and complex phrasing. Instead, include only the most important points of what you want to say. The PowerPoint 6×6 rule suggests limiting your slides to six lines with a maximum of six words per line. Following this rule makes for slides that include only the most important points while avoiding information overload. Using bullet points is a great way to stick to the 6×6 rule.

Go easy on the colors. Be careful of the colors you use when making a PowerPoint presentation. Too many bright colors can be hard on the eyes and reduce the contrast between the letters, making them hard to read. It’s generally a good idea to use a black or white font with a color that makes the font pop against the background. Black on white is always easy to read, and white looks great against most solid colors. If you’re not sure how a specific font color looks against a background, sit back in your chair, and try to read it. If it’s hard to read with the font and background you have, it’s a good idea to change one or both.

Use a free online “speaker coach”. Rehearsing in front of a mirror is good, but using free speaker coaching software is even better. Do you say “um” a lot? Are you talking too fast? Did you use a culturally insensitive term? A free digital “coach” with built-in AI will catch all that stuff and more.It’s the best way to assess your strengths and weaknesses and identify areas of growth.

These PowerPoint tips are enough to get you started on your presentation. Soon, you’ll be creating and presenting a beautiful deck.

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How to make your PowerPoint presentation stand out?

• Author PitchWorx
• Published November 25, 2020

When you’re putting together the PowerPoint presentation slides, you want them to be engaging. To make them compelling, create a PowerPoint presentation that hooks your audience’s attention and make them participate in the discussion. A boring presentation where the speaker only talks can make the eyes glaze over and deviate the audience’s attention. Make your presentation interactive so that it engages your audience and helps you stand out from other presenters. Here are some ways to make your PowerPoint presentation stand out .

Presentation with a purpose

A good presentation is when your messages are put into action. Know your purpose and understand how you want to deliver your messaging to your audience. It is important to know what the audience wants to hear and is your messaging clear. Alter your messaging accordingly, frame it, and then deliver it in your speech. With the right purpose, you can make a difference.

Use signposting

Being a presenter, give your audience a glimpse of what the speech is going to be all about. Give them a clear roadmap of what they can expect from the content of your PowerPoint presentation. Because they should know what’s in the matter. A brief description at the beginning of the presentation can be enticing and will make the audience stick to you.

Make your presentation non-linear

Not every presentation slide you create needs to simply flow from one slide to another. Get creative and create links between slides. One way can be by creating a table of contents and linking the page number to the slides that start each topic. This way, you are creating an interactive presentation for your audience wherein they can navigate in their own preferred order. It also gives your presentation a different edge can keep the audience intrigued about what’s coming in the slide.

Tell your audience a story

Storytelling is an undeniable strategy for drawing your audience to your presentation. It helps to create an immersive effect by drawing your audience and making them a part of your presentation. It taps into their emotions making them hook onto your speech. By making your delivery compelling, your presentation will be more memorable.

Use pictures

Adding a visual element in your presentation is important. Create visually compelling PowerPoint presentation slides that have clear messaging and are colourful and consistent. Use images that are high in resolution, illustrations and fonts should be consistent throughout, and graphics to be simple. With a seamless design, you will nail your presentation.

Data visualization in presentation

Use data visualization to showcase your information and data in an easy-to-understand manner. It can be a chart or graph that visually represents your statistical data and numbers. When you visualize your data points in the form of charts and graphs, your audience understands the presentation content easily. Therefore, use data visualization within your presentation slides.

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