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9 “Speed Bump” presentation Slides You Don’t Need in Your Presentation

presentation housekeeping rules

There are all kinds of techniques for creating a great presentation and just as many ways to ruin one.

Here are 9 common slide habits that may lead to presentations that fall short of the mark.

Taken individually none of these are fatal, but each takes away from the effectiveness of your presentation and the impression you make on your audience.

You won’t always be able to eliminate all of these from your presentation decks. There may be constraints placed on you by event organizers, company culture, personal preference, and by time and budget.

But in general, each of these is a speed bump on the road to a smooth, persuasive presentation.

1.The “Handshake Slide” (And Other Stock Photo Clichés)

presentation housekeeping rules

Audiences have had enough of cliché stock photos . They are bombarded with these in advertising and marketing every day.

In the business world, some of the most common of these include the handshake to indicate a partnership or a mutually beneficial deal, a group of hard-working smiling people around a conference table to demonstrate collaboration and teamwork, and people huddled together looking at the screen of a laptop to indicate sharing of information.

There are literally hundreds of millions of photographic images available online that would better serve your presentation than a cliché stock photo . You can use scenic images, historical images, images from sports, theater and the arts. There are many inexpensive stock photo sites offering images that can help you go beyond these clichés.

2. Agenda Slide

presentation housekeeping rules

When you sit down to craft your presentation it’s only natural to think about your agenda, what you intend to pass on to your audience, what subjects you intend to cover and so on. But the “traditional” agenda slide can be unnecessary administrative clutter in your presentation.

Instead of showing the agenda, you can say a few words about what the audience should expect from your presentation. But as a slide, the agenda is a dull beginning that will lose people from the start. Sometimes, having an agenda slide is part of your organization’s culture and it’s unavoidable. If you need to use one, keep it simple with minimal text, and fill in the details verbally.

Here is an example of an agenda slide from Garr Reynolds (Presentation Zen) that I like:

3. Housekeeping Slide

presentation housekeeping rules

Another showstopper is the housekeeping slide. Housekeeping is content unrelated to your topic that you or someone else feels the audience should be aware of.

Housekeeping items include the conference or event schedule, announcements of prize giveaways, and encouragement to fill out an event survey.

You were no doubt invited to speak before your audience because of your expertise on a particular topic. You are there to inform and inspire. Churchill never started a speech by telling people to enjoy the buffet afterward.

In a conference, leave the announcements to the MC or to the host (unless you are the MC). That’s not your job. It distracts people from your key message and diminishes your stature as a respected leader and authority.

4. The “Eye Chart” Slide

We’ve all seen slides with too much information on them. To mitigate this, some presentation experts offer guidelines about the number of words or number of bullet points, or length of sentences on a slide.

An overly dense slide will overwhelm your audience and be difficult to present. The key is not to use arbitrary rules but to keep your slides clean, simple, and uncluttered. Step back and look at your slide from the audience’s perspective. If it looks to you like there’s too much on it, fix it.

Slides should serve as backdrops for your presentation, providing visual support. No one expects the entire presentation to be printed on the slides. If that were the case, you would not need to show up.

I have even heard presenters introduce a slide by saying, “I apologize, this one’s a bit of an eye chart.” If you find yourself saying this or thinking this, it’s time to reduce your slide content to the bare essentials.

Exception below:

In some technical presentations, the slides are used as a report afterward. In those cases, you get some leeway on the amount of information on the slides. Don’t apologize for it. Just make sure you guide the audience through the slide content, and make them aware of the key points to pay attention to.

With that said, don’t use the “technical presentation” as an excuse to be lazy. I come from an engineering background, and I know that it only takes a small amount of effort to streamline your data if you choose to.

5. The Cartoon Slide

presentation housekeeping rules

In most cases, your audience will probably have a good sense of humor. Humor is a great way to connect with an audience and put them at ease. Well-placed humorous remarks can also help relax the audience and the speaker.

There is often the temptation to add a captioned cartoon to a slide to use humor to make a point in the presentation. While there are people who will be amused by the cartoon, it can land with a dull thud for others.

It’s also a little inauthentic. The cartoon doesn’t showcase your sense of humor as much as it does the person who created the cartoon. Think about ways to introduce subtle, appropriate, inoffensive humor in your remarks and anecdotes, and you’ll both inform and entertain your audience. (And remember, use of a cartoon without permission could be a copyright violation.)

6.The “Bumper Sticker” Slide

I’ve seen hundreds of business presentations with what I call the “Bumper Sticker” slide.

This is a slide covered with dozens of logos flashed on screen with no comment or context for the audience.

The logos are intended to represent a company’s customers, clients, partners, etc. The more logos, the better, and the better known the logos, the more impressive the slide.

The problem with this kind of slide is it contains nearly no information on its own. The audience doesn’t gain any understanding of why these companies do business with your company, what value they realized from doing so, what problem you solved or what need you filled.

Instead of a wall of logos with no context, it’s better to present a few key customer examples or testimonials with details on why they chose your company that might resonate with your audience who are considering doing the same.

At least do the following:

At a minimum, if you’re going to use a logo slide, give your audience some context verbally, by saying something like, “Here is a small sample of our happy customers. As you can see we’ve worked with Yahoo, Google, Zendesk, Ancestry.com, and many other Bay Area organizations.”

7. Inappropriate Clip Art Slide

presentation housekeeping rules

Source of image

Anyone who has used PowerPoint or who has spent any amount of time on Google Image Search knows about the millions of clipart images available.

The problem is every amateur presentation designer has access to these and uses them liberally. Since they are overused, they can make your presentation look cheap or hastily assembled. If possible, use some other kind of graphical device to make your points, such as a compelling photographic image, a simple, eye-catching chart or a few well-chosen words to support your story.

Some of my clients use modern icons instead of clip art and properly used they look great. However, in a few years, these will likely go out of style as well. If you use clip arts it’s time to upgrade and if you are using modern icons be prepared to move on soon.

8. The Online Resource List Slide

online resource bad example

We live in both the analog and digital worlds. It’s only natural that it in a presentation there might be an opportunity to direct your audience to additional resources online that will help them learn more about your presentation topic, or yourself, or your business.

However, if you’re giving an interesting presentation and you have their attention, it is highly unlikely that they will have the time to write down or memorize a complex web address or social media identity.

If you are going to provide information of this kind in your presentation, keep to a few key resources and make sure they can be accessed simply. One way to do this is to have a simple link from a blog or website home page where you keep all these resources online and direct people to a single URL.

A long list of resources might be impressive and useful in a brochure or on a web page, but is just more distraction and more clutter in a visual presentation.

9. Lazy Title Slide

Often when developing a presentation, we start with an abstract and then move on to an outline. There might be headings such as “Introduction,” “Our Strategy,” and “Product Availability.”

Sometimes as we transition from the outline to a storyboard and finished slides in PowerPoint, these index and descriptive headings and subheadings make their way onto the slides as titles. And they make boring titles that don’t do anything to help you get your message across.

For example, instead of a slide title “Our Strategy,” wouldn’t a title like “A Strategy for Reducing Operating Costs” be more compelling? I call this making your slide titles work for you.

presentation housekeeping rules

A study published in the Applied Research Journal demonstrated that a full-sentence and a conclusive headline is 17 percent more memorable than a simple non-descriptive headline.

Slide titles should be much more than descriptive index headings. They are on the slide to directly contribute to the job at hand — persuading your audience and making your message memorable.

These are just a few items that can be removed from a presentation to make it more effective.

Sometimes it will make sense to leave some of them in. Generally, when you can eliminate these bad slides as you craft your presentations, you will create more effective content, make your message more powerful and improve your connection with your audience.

presentation housekeeping rules

The #1 Secret of Highly Persuasive People: Future Pacing

presentation housekeeping rules

How To Copy The Public Speaking Masters

presentation housekeeping rules

Take a Presentation From Good To Great By Setting Boundaries

The one-word that hooks your audience every single time.

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This how-to video will walk you through everything you need to know to get started using the translation features of PowerPoint.  For more information on using Translator with Microsoft PowerPoint, .

Organized work areas means all tools and materials kept in their proper place until needed.

When clients, managers or safety professionals walk through your work site, housekeeping is an accurate indicator of everyone's attitude about quality, production and safety.  Poor housekeeping creates hazards of all types.

Good housekeeping is the foundation of a safe, healthy and pleasant workplace.  It is essential that all areas be kept clean, orderly, and with all necessary things in the proper places.

From the PA Dept. of Labor.  Discussion includes all aspects of good housekeeping measures to insure a clean and safe workplace.  Always use safe procedures and methods, never take shortcuts.

Poorly maintained equipment or apparatus can break spilling its contents, damage other equipment or flying debris can cause injury.  Containers and equipment on the floor are a trip and spill hazard.

Workplace housekeeping concerns doing the necessary to make workplaces tidy, clean, organised and safe.  With good housekeeping, companies may look forward to increased productivity, improved WSH performance and enhanced corporate image.

To many people good housekeeping in the workplace just means sweeping up at the end of the shift.  But good housekeeping is a lot more than that.  It is the foundation of an effective accident prevention program.  A neat, clean, and orderly workplace is a safe workplace.


Maintaining a clean and well-organized laboratory area is an important component of a safe lab environment.

Covers the benefits of good housekeeping and avoiding higher costs.

A neat, clean and orderly workplace is a safe workplace.  The benefits of keeping a tidy workplace far exceed the small additional effort required.

Good housekeeping means cleanliness, tidiness and � a place for every thing and everything in it�s place.

This involves the following:
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Housekeeping Rules PowerPoint and Google Slides Template

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Keeping a place clean and hygienic has various benefits, such as the reduced risk of accidents and illness, high morale, etc. Hence, we have introduced a well-crafted Housekeeping Rules PPT template to help you showcase the best practices and tips for keeping the work areas clean and tidy. The eye-catching PowerPoint slides are the top pick for professionals from different domains to accentuate the text concerning the importance of workplace housekeeping rules in maintaining the organization’s safety culture.

Housekeeping experts can make the best of these striking visuals to provide information on the basic rules and standards that housekeepers must meet to improve their guest’s experience, making them repeat customers and referrals to other potential clients.

A Sneak Peek at the Deck

  • The silhouettes of people doing cleaning present the golden housekeeping rules.
  • A pyramid illustration with the graphics of cleaners highlights the good housekeeping rules.

Salient Features

  • The illustrations, icons, etc., can be conveniently customized without investing much time or effort.
  • You can scale the graphics to any screen size without disturbing the optical resolution.
  • Each element is designed after thorough research, leaving no space for copyright issues.
  • You can reach out to our experienced customer support agents to address all your queries and concerns.

Download the set now to give a creative look to your presentations!

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Free Housekeeping Training Presentations for Powerpoint

We've collated this list of housekeeping PowerPoint presentations so that you can help your staff understand the basics of housekeeping and hospitality work. Convert them into quick and easy microlearning content, absolutely free! This way, you can get your housekeeping training programs up and running in no time!

Free housekeeping training presentations for PowerPoint

Give those old housekeeping training PowerPoint presentations a serious upgrade with microlessons!

Soon, you can say hello to SC Training (formerly EdApp)'s amazing AI Doc Transformer (coming soon) and level up your outdated housekeeping training decks. This handy tool will take all the hard work off your hands and transform your boring training content into engaging, mobile-friendly microlearning courses - all in just a few minutes!

Don't worry if you're not a design or coding expert – this tool is super user-friendly. Just upload your existing PPT file, sit back, relax, and let SC Training (formerly EdApp) work its magic. In just a few minutes, your housekeeping training materials will go from clunky to top-grade.

Convert your housekeeping training presentations for PowerPoint today!

Housekeeping training powerpoint microlearning courses, learn the ins and outs of impeccable housekeeping and hospitality with housekeeping training - transform your housekeeping ppt to microlearning courses today.

Hotels and accommodations see a ton of people coming through their doors every day. That's why it's crucial to give your housekeeping staff the right training so they know how to keep the place in tip-top shape for your guests. 

It's not just about having a fancy space, a great location, or awesome amenities. If your guests don't feel safe and clean because of sanitation slip-ups, they won't be happy with their stay. To give your guests the best experience ever, investing in housekeeper training is an absolute must! 

Kick things off by transforming your old hospitality PPT training materials into interactive microlearning courses. Thanks to SC Training (formerly EdApp)'s nifty AI Doc Transformer (coming soon), you'll get this task done in a matter of minutes. Plus, fitting these bite-sized lessons into your busy staff's schedules will be a piece of cake.

Housekeeping training powerpoint files

Powerpoint Presentation

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Be Sure To Check Out All Of The Training Tools That Are Available In Our Safety Library. This Training Tool Is Brought To You By. Good Housekeeping.

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What's The Big Deal? Employees Should Be Aware Of Hazards Arising From Poor Housekeeping

Georgia Department Of Administrative Services

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Workplace Housekeeping. Company Name. Www.doas.georgia.gov/risk. Risk Management Services

SC Training (formerly EdApp) is easy to use and free for you and your team to try.

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At the start of some presentations you may need to make what are called 'housekeeping' announcements. Here are a few suggestions to help you plan for these.

Things to include

Sometimes it is helpful to introduce people. Beyond yourself, this can include people at the back, support services and so on. If your audience is small, it can also be useful to ask each person to introduce themselves.

Mobile cell phones can be rather annoying, to say the least, when they go off in the middle of a presentation (and it is even worse if the owners decide to take the phone call!). People often just forget to silence them, so a reminder is often a good idea.

Phones are quite personal things so doing this politely is generally a good idea. You may want to ask people to turn their phones to 'silent' or even ask them to turn them off -- phones that vibrate can still distract listeners.

Sometimes, for example where confidential or copyright material is being presented, you may want to ask people not to record or photograph the session. With cameras and recorders built into phones, this can actually be difficult to police. And policing in general can also be tricky -- stopping to tell people not to take photos is unlikely to endear you to the rest of the audience.

If are recording the presentation it can be a good idea tell people that this is happening as they may worry about cameras. If the recording will be online at a later date, you may also want to give information about this.

People like to know how long things will take so they can plan other activities, from work to comfort breaks. If you have an agenda of activities then start and stop times are important, including coffee and lunch breaks.

You can also indicate timescales within your presentation, for example by saying 'We will take a quick five minute to overview the subject before going into detail over the next half hour in the major types of human error.'

When starting a break it is usually important to remind the audience what time you will be restarting.

When people are not back in their seats when you are starting (or restarting) your talk, you have a dilemma to handle -- do you start on time or give the others a few minutes? And if they come back after you have started, do say anything or give them a quick recap? One view is to assume all take responsibility for their own action and so start on time. Sometimes you do need everyone to understand so will have to wait. It can help to politely (and privately, if possible) remind people of their obligation to others.

Point out where the toilets are, with an appropriate use of language, for example talking about 'comfort breaks' or 'the loo', depending on where you are and the culture of your audience. If in doubt, avoid humor here.

Tell them what to do if there is a fire, earthquake, or other calamity which needs them to exit safely. This usually just means pointing out the fire exits. You may have to find where these are before making your speech.

Where there are services provided, such for directions, help getting taxis and so on, the services provided and the method of tapping the them may be described. This can be a physical desk, by phone or other method.

It can be trendy and helpful to organize parallel online conversations, giving hashtags and other contact information to allow people across the audience to comment and connect.

If there are handouts you can describe these and tell people where to get spares. It can be a dilemma whether to give these out at the beginning, allowing people to take coordinated notes but also reading ahead, or otherwise not giving these out until the end. In particular if you want people to pay close attention, you can tell them they will get handouts afterwards and and therefore put away writing instruments.

Sometimes a security announcement is needed, such as to wear name tags or to be vigilant for intruders (such as journalists at a political rally).

Ways to say it

A simple approach is to have a slide at the beginning of your presentation with pictures of the items in question: a phone, fire, food, etc. You can then use these as prompts to remind you what items to cover.

Another quick way is to put text messages on the slide and just say 'please read this' then waiting in silence for a few moments.

A way to provide people with this information but without intruding into the presentation is to give them a piece of paper with all necessary information on it. This may be provided beforehand, for example at registration or in papers placed on their seats.

For information about where fire exits are and where lunch will be served, a map is often much easier than a waving-arms verbal description. This can be put on paper or a slide.

Housekeeping is a dry subject and you can enliven it a little with a little , for example by saying 'If there's a fire, don't follow me as I'll be panicking! It's probably a better idea to walk calmly to the nearest exits, which you will see all around the hall.

Sometimes you do not need to make all announcements at the same time and can leave them to breaks, after lunch, etc.

The easiest way of managing housekeeping announcements is to let somebody else do it. This is typical of conferences where all you need to do is speak and everything else is managed by your hosts.

See also

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Good Housekeeping Rules - Slide 1

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Leverage our brilliant Housekeeping Rules PowerPoint template to depict the principles and best practices housekeeping staff must follow to keep the area clean and hygienic.

Store managers, office admins, and hotel supervisors can leverage these fantastic PowerPoint slides to display the essential housekeeping rules, like locking unlocked doors, switching off lights once the work is done, etc. You can also portray the importance of waste disposal and cleanliness.

Sizing Charts

Size XS S S M M L
EU 32 34 36 38 40 42
UK 4 6 8 10 12 14
US 0 2 4 6 8 10
Bust 79.5cm / 31" 82cm / 32" 84.5cm / 33" 89.5cm / 35" 94.5cm / 37" 99.5cm / 39"
Waist 61.5cm / 24" 64cm / 25" 66.5cm / 26" 71.5cm / 28" 76.5cm / 30" 81.5cm / 32"
Hip 86.5cm / 34" 89cm / 35" 91.5cm / 36" 96.5cm / 38" 101.5cm / 40" 106.5cm / 42"
Size XS S M L XL XXL
UK/US 34 36 38 40 42 44
Neck 37cm / 14.5" 38cm /15" 39.5cm / 15.5" 41cm / 16" 42cm / 16.5" 43cm / 17"
Chest 86.5cm / 34" 91.5cm / 36" 96.5cm / 38" 101.5cm / 40" 106.5cm / 42" 111.5cm / 44"
Waist 71.5cm / 28" 76.5cm / 30" 81.5cm / 32" 86.5cm / 34" 91.5cm / 36" 96.5cm / 38"
Seat 90cm / 35.4" 95cm / 37.4" 100cm / 39.4" 105cm / 41.3" 110cm / 43.3" 115cm / 45.3"

Safety+Health

11 tips for effective workplace housekeeping

Every worker plays a part.

Workplace housekeeping safety, house keeping

  • Housekeeping can help prevent injuries and improve productivity.
  • Every worker should play a role in housekeeping, even if that means keeping his or her own workspace clean.
  • Housekeeping should be an ongoing process, not a one-time practice.

To some people, the word “housekeeping” calls to mind cleaning floors and surfaces, removing dust, and organizing clutter.

But in a work setting, it means much more. Housekeeping is crucial to safe workplaces. It can help prevent injuries and improve productivity and morale, as well as make a good first impression on visitors, according to Cari Gray, safety consultant for the Ohio Bureau of Workers’ Compensation. It also can help an employer avoid potential fines for non-compliance.

The practice extends from traditional offices to industrial workplaces, including factories, warehouses and manufacturing plants that present special challenges such as hazardous materials, combustible dust and other flammables. Experts agree that all workplace safety programs should incorporate housekeeping, and every worker should play a part. In addition, housekeeping should have management’s commitment so workers realize its importance. Here are 11 tips.

1 -- slips

OSHA’s Walking-Working Surfaces Standard (1910.22(a)) states that all workplaces should be “kept clean and orderly and in a sanitary condition.” The rule includes passageways, storerooms and service rooms. Floors should be clean and dry. Drainage should be present where “wet processes are used.”

Employers should select adequate flooring (e.g., cement, ceramic tile or another material), as different types of flooring hold up better under certain conditions, said Fred Norton, technical director of ergonomics and manufacturing technology for Risk Control Services, Liberty Mutual Insurance in Walnut Creek, CA. Then, develop and implement procedures using appropriate cleaners.

“Things like oils and grease – if you don’t use the right kind of cleaning protocols, you’ll just spread slipperiness around rather than getting it up and off the floor,” Norton said.

To help prevent slip, trip and fall incidents, the Canadian Center for Occupational Health and Safety recommends the following:

  • Report and clean up spills and leaks.
  • Keep aisles and exits clear of items.
  • Consider installing mirrors and warning signs to help with blind spots.
  • Replace worn, ripped or damage flooring.
  • Consider installing anti-slip flooring in areas that can’t always be cleaned.
  • Use drip pans and guards.

In addition, provide mats, platforms, false floors or “other dry standing places” where useful, according to OSHA. Every workplace should be free of projecting nails, splinters, holes and loose boards.

Gray added that employers should audit for trip hazards, and encourage workers to focus on the task at hand.

2 -- fire

The National Safety Council “Supervisors’ Safety Manual” includes these precautionary measures for fire safety:

  • Keep combustible materials in the work area only in amounts needed for the job. When they are unneeded, move them to an assigned safe storage area.
  • Store quick-burning, flammable materials in designated locations away from ignition sources.
  • Avoid contaminating clothes with flammable liquids. Change clothes if contamination occurs.
  • Keep passageways and fire doors free of obstructions. Stairwell doors should be kept closed. Do not store items in stairwells.
  • Keep materials at least 18 inches away from automatic sprinklers, fire extinguishers and sprinkler controls. The 18-inch distance is required, but 24 to 36 inches is recommended. Clearance of 3 feet is required between piled material and the ceiling. If stock is piled more than 15 feet high, clearance should be doubled. Check applicable codes, including Life Safety Code, ANSI/NFPA 101-2009.
  • Hazards in electrical areas should be reported, and work orders should be issued to fix them.

3 -- dust

An industrial hygienist should test the workplace for exposures if air quality and dust are concerns, Gray said.

NFPA 654 – a standard on preventing fire and dust explosions – addresses identifying hazard areas, controlling dust and housekeeping. The standard states that vacuuming is the “preferred” method of cleaning. Sweeping and water wash-down are other options. “Blow-downs” using compressed air or steam is allowed for inaccessible or unsafe surfaces.

Industrial vacuums can clean walls, ceilings, machinery and other places, CCOHS notes.

“You want to use wet methods or have high-efficiency vacuum systems,” said Steve Ahrenholz, senior industrial hygienist at NIOSH’s Division of Surveillance, Hazard Evaluations and Field Studies. “You don’t want to use just a shop vac or dry-sweep it – definitely not using compressed air to blow it. [Then] you’re just re-suspending the dust and distributing it all over.”

Dust also can affect equipment’s length of life and quality of products, Ahrenholz added.

The S+H editorial team interviews Cary Usrey, vice president of operations at SafetyStratus, about workplace housekeeping in the June 2022 episode of Safety+Health 's “On the Safe Side” podcast.

4 -- tracking

Additionally, separate cleaning protocols may be needed for different areas to prevent cross-contamination, Norton notes. Avoid using the same mop to clean both an oily spill and in another area, for example.

If the materials are toxic, industrial hygiene testing, uniforms and showering facilities might be needed, Gray said. Employees who work with toxic materials should not wear their work clothes home, Ahrenholz added.

5 -- falling objects

Other tips include stacking boxes and materials straight up and down to keep them from falling, said Paul Errico, a Fairfield, CT-based safety consultant. Place heavy objects on lower shelves, and keep equipment away from the edges of desks and tables. Also, refrain from stacking objects in areas where workers walk, including aisles.

Keep layout in mind so workers are not exposed to hazards as they walk through areas, Norton added.

6 -- clutter

“When an area is cluttered, you’re going to likely have a cut or laceration injury,” she said. “You’re not going to have as much room to set up your workstation like you should and move around. You’re going to be twisting your body rather than moving your whole body.”

The Ohio Bureau of Workers’ Compensation recommends that workers return tools and other materials to storage after using them, and dispose of materials that are no longer needed.

Keep aisles, stairways, emergency exits, electrical panels and doors clear of clutter, and purge untidy areas. Empty trash receptacles before they overflow.

Read tips 7 through 11 on page 2 >>

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The 10 Ground Rules for Meetings

Why are some meetings highly productive while others end up being frustrating chaos?

In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. This is where meeting ground rules come in to play.

To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules.

Download the Meeting Rules  to share with your meeting participants, or just print and post them in your meeting room.

1. Show up on time and come prepared

Be prompt in arriving to the meeting and in returning from breaks. Be prepared to contribute to achieving the meeting goals. Come to the meeting with a positive attitude.

2. Stay mentally and physically present

Be present, and don’t attend to non-meeting business. Listen attentively to others and don’t interrupt or have side conversations. Treat all meeting participants with the same respect you would want from them.

3. Contribute to meeting goals

Participate 100% by sharing ideas, asking questions, and contributing to discussions. Share your unique perspectives and experience, and speak honestly. If you state a problem or disagree with a proposal, try to offer a solution.

4. Let everyone participate

Share time so that all can participate. Be patient when listening to others speak and do not interrupt them. Respect each other’s’ thinking and value everyone’s contributions.

5. Listen with an open mind

Value the learning from different inputs, and listen to get smarter. Stay open to new ways of doing things, and listen for the future to emerge. You can respect another person’s point of view without agreeing with them.

6. Think before speaking

Seek first to understand, then to be understood. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. It’s OK to disagree, respectfully and openly, and without being disagreeable.

7. Stay on point and on time

Respect the groups’ time and keep comments brief and to the point. When a topic has been discussed fully, do not bring it back up. Do not waste everyone’s time by repeating what others have said.

8. Attack the problem, not the person

Respectfully challenge the idea, not the person. Blame or judgment will get you further from a solution, not closer. Honest and constructive discussions are necessary to get the best results.

9. Close decisions and follow up

Make sure decisions are supported by the group, otherwise they won’t be acted on. Note pending issues and schedule follow up meetings as needed. Identify actions based on decisions made, and follow up actions assigned to you.

10. Record outcomes and share

Record issues discussed, decisions made, and tasks assigned. Share meeting reports with meeting participants. Share meeting outcomes with other stakeholders that should be kept in the loop.

3 ways to set the meeting rules

  • Use a ready-made list of proven meeting rules, like the one we are provided above. Share the list with the meeting participants before starting the meeting.
  • Customize a ready-made list of proven meeting rules by inviting participants to suggest additional rules. Make sure that everyone agrees with the rules.
  • Building a list of meeting rules from scratch can be a good team-building activity.  Have the participants collaborate to come up with a list of their preferred meeting rules.

Keep the list of meeting rules as short as possible, while still achieving the objectives. If the rules are too many, it is easier for participants to forget them.

What to do when meeting rules are violated

Single slip-ups can usually be given a pass. Repeats may require the ground rule being restated. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender.

Meetings are designed to bring out the best ideas from every participant, and having ground rules helps you do this efficiently.

More meeting resources.

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MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals.

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See our plans and pricing to learn about all options.

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“MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have”

“How to engage every participant ? How to leverage collective intelligence ? Meetingsift provides us a fantastic answer to these key requirements during events.”

“MeetingSift really changed the dynamic of our meetings and presentations. It instantly allowed us to engage a broad audience and gain feedback that we wouldn’t have otherwise been able to hear.”

“MeetingSift is easy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information.”

“MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier.”

“MeetingSift provides all participants with an opportunity to share their views in their own words in real time…including contributions from those who don’t usually speak up.”

“Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used.”

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Future of Work , Remote Working

These ground rules make virtual meetings better for everyone.

It comes as no surprise that more companies are relying heavily on virtual meetings to conduct collaborative sessions. The rising popularity of the remote-work culture has fundamentally changed the way businesses operate their meetings and establish employee relationships. 

Yet, if handled poorly, virtual practices can create more problems than it solves. In this guide, we will lay out some helpful ground rules for virtual meetings you can use to carry out your online meetings and facilitate company productivity.

10 Ground Rules for Virtual Meetings

Whether you’re seeking ground rules for Zoom meetings or any other virtual platform, your goal is to host online sessions with clear guidelines that your participants can follow. Take a look at the following virtual meeting housekeeping rules. 

1. Have an agenda

Without a clear agenda, there is no framework for what a meeting is supposed to accomplish. Before an online conference, spend time creating a detailed outline that describes the objectives, who is responsible for what, and the critical takeaways from your meeting. 

If you are the organizer, ensure your team has access to the agenda via a shared document so they know what to expect. Cover the essentials and stay on-topic.

2. Select a suitable meeting platform

No platform is the same. Every virtual program is equipped with distinct features, compatibility systems, and basic functions. Your conference platform should allow you to conduct your meeting smoothly and facilitate audience participation.

Consider Scoot as your next virtual platform. Our platform is designed to help you foster authentic connections and increase company productivity and engagement. Attendees can move around the virtual space, from one conversation to the next, just like real life. It brings the fun back to virtual meetings.

These Ground Rules Make Virtual Meetings Better for Everyone CTA Dont Just Meet. Scoot. white

3. Dress nicely

Even in online meetings, what you wear speaks volumes about your image. Strive to present a professional image by wearing clothes that cover your entire body from top to bottom. Virtual meetings are meant to represent formal sessions, so aim for something that communicates a sharp and serious attitude.

4. Have your camera on

Remote meetings can make employees feel disconnected, making collaboration difficult. To avoid this obstacle, ask your team to keep their cameras on throughout the conference. This way, you can facilitate conversations, increase engagement , and convey important topics more humanely. The key is to make your virtual gathering resemble an in-person session.

5. Limit distractions

Virtual meetings are not the time for multitasking or attending to personal matters. Your phone, kids, and pets can all be major distractions, causing you to lose concentration and miss vital information. Assess your surroundings and limit interruptions. Put your phone on silent and inform your family that they should not interrupt you.

6. Take breaks

Long meetings can cause fatigue and reduce concentration. No host should conduct a two-hour presentation without reasonable breaks. This allows participants to rest, recharge, and return with a clear mindset. If you’re hosting back-to-back meetings, leave 10 to 15 minutes between them. 

Not only will you increase productivity, but you will also help your employees reduce their stress levels.

7. Avoid interrupting others

We’ve all heard the golden rule, “treat others the way you would like to be treated.” The same principle applies when discussing ground rules for virtual meetings. Speakers must be able to communicate key points and essential information without being interrupted by their colleagues.

Not only is interrupting disrespectful, but it also disrupts the flow of a presentation. Keep your microphone on mute, and limit any distractions around you that may interfere with your conference.

8. Do not leave unannounced

Never leave any virtual meeting unannounced. A sudden departure with no notice is rude and puts your team in an awkward position. Yes, it’s true, urgent matters may come up. If you must leave in the middle of a meeting, drop a message in the chat box to let your colleagues know.

If you can, inform others before the meeting that you will be departing. This way, they can prepare for your departure ahead of time.

9. Make time for questions

When you conduct meetings (online or in-person), you should expect questions at some point. These questions can pertain to the presentation, team objectives, employee tasks, etc. Reduce concerns and uncertainties by making time for questions at the end of a meeting.  

Additionally, spend some time beforehand coming up with a list of potential questions that might be brought up. This way, you’ll be prepared to address possible issues.

10. Stay on schedule

Online meetings should never go longer than expected. While delays are common, always try to stick to a scheduled time frame. If you scheduled a 30-minute conference call, you should cover your essentials within that period. Be mindful of other tasks or meetings your employees have to attend. Avoid delays by making your points clear, precise, and straight to the point.

Facilitate Engaging Virtual Meetings With Scoot

Virtual meeting housekeeping rules are designed to minimize online concerns and improve employee communication. 

Here at Scoot , we are dedicated to enhancing employee engagement and bringing the fun back to virtual meetings.

Learn more about our virtual meeting platform and contact us for more information.

These Ground Rules Make Virtual Meetings Better for Everyone CTA Dont Just Meet. Scoot

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  20. Practical Life Subject for High School: Housekeeping

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